Call for Workshop proposals for IVA 2012

Event Notification Type: 
Call for Proposals
Abbreviated Title: 
IVA 2012 Workshops
University of California Santa Cruz
Tuesday, 11 September 2012 to Sunday, 16 September 2012
Santa Cruz
Submission Deadline: 
Monday, 7 May 2012

Call for Workshop Proposals to be held at the
12th international Conference on Intelligent Virtual Agents (IVA 2012)

University of California at Santa Cruz, USA

May 7th: deadline for submitting workshop proposal
September 10, 11, 15th: workshops


The organising committee of the 12th international conference on Intelligent Virtual Agents (IVA 2012) invites workshop proposals for the upcoming conference to be held at the University of California at Santa Cruz.
The workshops are intended to facilitate active exchange, interaction and comparison of approaches, methods and late breaking results that are relevant to intelligent virtual agents.
The workshops should facilitate a forum for participants to showcase their research work and initiate open discussions for topics and issues of the current interest. Proposals promoting exploration and discovery of new research areas and application fields of intelligent virtual agents are also highly welcomed.
A selection of best papers of the workshops will be invited to submit to a special issue of the Springer Journal on Multimodal User Interfaces (

Workshop Organisation

The workshop organisers will be responsible for forming the workshop programme committee, advertising the workshop, reviewing and selecting papers. The duration of workshops may be full-day or half-day. The workshop organisers should ensure the presence of authors of accepted papers.

During the workshop, we expect the workshop organisers to actively engage with the audience and speakers to foster discussion and exchange of ideas by including mechanisms other than traditional paper presentations.
We encourage also workshop organisers to elect a best paper award for their workshop.

Important Dates
- April 16th: dissemination of the call for workshops
- May 7th: deadline for submitting workshop proposal
- May 15th: notification of acceptance for workshop proposals and dissemination of workshop call for papers
- Suggestions for workshop deadlines
July 2nd: Paper submission deadline
August 1st: Feedback and notification
August 31st : Print Ready Paper

- September 10, 11, 15: workshops

Workshop Proposal Submission

The above described workshop proposals must be submitted via e-mail by May 7th
as .pdf files to both
Jean-Claude Martin (MARTIN@LIMSI.FR)
and Reid Swanson (

Workshop proposals should include the following elements:
- A draft call for papers including
Title of the workshop.
The names, affiliations, mailing addresses and e-mail addresses of the proposed workshop chairs.
A description of the topic of the workshop and its relevance to the conference (not exceeding 300 words)
Duration of the workshop (full-day or half-day).
A tentative list of proposed programme committee members for the workshop.
Important dates

- An outline of the process to be followed for reviewing and selecting papers.
- A description of the experience of the proposed chairs with respect to organising a workshop.
- A brief description of how the workshop will be advertised.
- Any specific requirements other than a room and data projector

After the acceptance of a workshop proposal, the organiser(s) should:
- Create a Call for papers/participation for the workshop
- Create a Web page for the workshop, the link of which will be published on the Conference Web site
- Create a Board of Reviewers (Program Committee)
- Review and select papers
- Schedule the workshop activities
- Edit workshop papers and make them available to participants