Call for Bids – ACL-IJCNLP 2021
A joint conference of
the 59th Annual Meeting of the Association for Computational Linguistics and
the 10th International Joint Conference on Natural Language Processing
The Association for Computational Linguistics (ACL) and
Asian Federation of Natural Language Processing (AFNLP) hereby
invite proposals to host the conference in the
Asia-Pacific region in June, July or August
2021. At this time, we seek preliminary draft proposals
from prospective bidders in the Asia-Pacific
region. Promising bidders will be asked to provide
additional information for the final selection.
The ACL-IJCNLP 2021 Coordinating Committee will select the General Chair and
the Program Committee Co-Chairs for the conference. Draft proposals
should identify a Local Arrangements Chair, who will work with the
General Chair and the Coordinating Committee to develop a detailed
plan and budget.
To facilitate conference organization, bidders may delegate many tasks
of their choice to a Professional Conference Organizer and/or to the
ACL Office (Priscilla Rasmussen). Handy bid guidelines, including
expense and task list templates and additional useful links are
provided at:
http://aclweb.org/adminwiki/index.php?title=Bid_Guidelines. The
template for local expenses is available here:
http://ftp.cs.toronto.edu/pub/gh/ACL-conference-bid-template-CURRENT.xlsx.
Bid Highlights: Draft proposals include information on the following:
- Location (accessibility; conference venue, e.g., convention center, hotel or university;
accommodation; dining options)
- Proposed dates. Religious and local national holidays should be avoided, as much as possible.
- Local arrangements team (chair/co-chair, committee, volunteer labor, registration handling; describing any
experience
the team has had in organizing previous conferences and the number of participants at those conferences)
- Local Computational Linguistics community
- Meeting venues (space for sessions, tutorials, workshops, posters, exhibits, demos, small meetings and
registration)
- High-speed, all-ports-open, easy-to-use internet access
- Audiovisual equipment
- Catering, including breaks, receptions, poster sessions, banquet and entertainment (traditionally, dancing
for participants at the banquet)
- Local sponsorships
- Local expenses estimates spreadsheet (using template provided, link above)
Evaluation: Proposals will be evaluated according to the following criteria (unordered):
- Experience of local arrangements team
- Local CL community support
- Local government and industry support
- Accessibility and attractiveness of proposed site
- Suitability of proposed dates
- Adequacy of conference and exhibit facilities for the anticipated number of registrants
- Adequacy of residence accommodations and food services in a range of price categories and close to the
conference facilities
- Adequacy of expense projections
- Geographical balance with regard to ACL, AACL and IJCNLP meetings in the Asia-Pacific region in the decade prior to 2021 (2008 Hyderabad, India; 2009 Singapore; 2011 Chiang Mai, Thailand; 2012 Jeju, Korea; 2013 Nagoya, Japan; 2015 Beijing, China; 2017 Taipei, ROC; 2018 Melbourne, Australia)
Important Dates:
- November, 2018: Final call for bids
- January 31, 2019: Notify intention to submit proposal
- March 15, 2019: Draft proposals due
- Through May 1, 2019: Feedback to bidders
- May 30, 2019: Final bids due
- July 1, 2019: Bid selected
The selected location for ACL-IJCNLP 2021 will be announced at the
ACL 2019 conference (Florence, July 28 - August 2, 2019).
For any queries please contact Hinrich Schuetze, the
Coordinating Committee chair. Please send notifications and
draft proposals to:
Hinrich Schuetze
CIS (Center for Information and Language Processing)
LMU Munich
Oettingenstr 67
80538 Munich
Germany
hinrichacl [at] cis.lmu.de