Call for Bids - ACL 2021
59th Annual Meeting of the Association for Computational Linguistics
The Association for Computational Linguistics (ACL) hereby
invites proposals to host the conference in the
Asia-Pacific region in June, July or August
2021. At this time, we seek preliminary draft proposals
from prospective bidders in the Asia-Pacific
region. Promising bidders will be asked to provide
additional information for the final selection.
The ACL 2021 Coordinating Committee will select the General Chair and
the Program Committee Co-Chairs for the conference. Draft proposals
should identify a Local Arrangements Chair, who will work with the
General Chair and the Coordinating Committee to develop a detailed
plan and budget.
To facilitate conference organization, bidders may delegate many tasks
of their choice to a Professional Conference Organizer and/or to the
ACL Office (Priscilla Rasmussen). Handy bid guidelines, including
expense and task list templates and additional useful links are
provided at:
http://aclweb.org/adminwiki/index.php?title=Bid_Guidelines. The
template for local expenses is available here:
http://ftp.cs.toronto.edu/pub/gh/ACL-conference-bid-template-CURRENT.xlsx.
Bid Highlights: Draft proposals include information on the following:
- Location (accessibility; conference venue, e.g., convention center, hotel or university;
accommodation; dining options)
- Proposed dates. Religious and local national holidays should be avoided, as much as possible.
- Local arrangements team (chair/co-chair, committee, volunteer labor, registration handling; describing any
experience
the team has had in organizing previous conferences and the number of participants at those conferences)
- Local Computational Linguistics community
- Meeting venues (space for sessions, tutorials, workshops, posters, exhibits, demos, small meetings and
registration)
- High-speed, all-ports-open, easy-to-use internet access
- Audiovisual equipment
- Catering, including breaks, receptions, poster sessions, banquet and entertainment (traditionally, dancing
for participants at the banquet)
- Local sponsorships
- Local expenses estimates spreadsheet (using template provided, link above)
Evaluation: Proposals will be evaluated according to the following criteria (unordered):
- Experience of local arrangements team
- Local CL community support
- Local government and industry support
- Accessibility and attractiveness of proposed site
- Suitability of proposed dates
- Adequacy of conference and exhibit facilities for the anticipated number of registrants
- Adequacy of residence accommodations and food services in a range of price categories and close to the
conference facilities
- Adequacy of expense projections
- Geographical balance with regard to ACL, AACL and IJCNLP
meetings in the Asia-Pacific
region in the decade prior to 2021
(2008 Hyderabad, 2009 Singapore, 2011 Chiang Mai, 2012 Jeju, 2013 Nagoya, 2015 Beijing, 2017 Taipei, 2018 Melbourne)
Important Dates:
- November, 2018: Final call for bids
- January 31, 2019: Notify intention to submit proposal
- March 15, 2019: Draft proposals due
- Through May 1, 2019: Feedback to bidders
- May 30, 2019: Final bids due
- July 1, 2019: Bid selected
The selected location for ACL 2021 will be announced at the
ACL 2019 conference (Florence, July 28 - August 2, 2019).
For any queries please contact Hinrich Schuetze, the
Coordinating Committee chair. Please send notifications and
draft proposals to:
Hinrich Schuetze
CIS (Center for Information and Language Processing)
LMU Munich
Oettingenstr 67
80538 Munich
Germany
hinrichacl [at] cis.lmu.de