Conference Handbook

This handbook provides information on how to organize the ACL conference.

Policies and Guidelines

• Conference acronym

• Policy
  • Policy on registering domain names for conferences
  • Policy on joint conferences
  • ACL Conference Conflict-of-interest policy
  • Double Submission Policy for Conferences
  • Policy on speaker reimbursement

• Guideline
  • ACL Guidelines on Remote Conference Presentation

• Schedule
  • Conference planning schedule
  • Typical schedule

• ACL Executive Committee
  • Actions and duties of the Exec in overseeing the conference
  • Meetings held by Exec at conferences

• Conference Bid
  • Call for conference bids
  • Bid Guidelines

• Chairs
  • Selecting a General Chair
  • Selecting a Program Co-Chair
  • Guidelines and policies
  • Chairs and Sub-chairs for Conferences
  • A list of conference chairs and conference locations

• Tutorial
  • Tutorial teacher payment policy
  • Tutorial teacher instructions
  • Tutorial notes

• Workshops
  • Workshop-proceedings
  • Workshops at Conferences
  • ACL Policy on Workshop Support and Sponsorship
  • Types of ACL Workshops
  • ACL General Policies on Workshops
  • ACL Policies on Conference Workshops
  • ACL Policies on SIG Workshops

• Student Sessions & Student Fund
  • student session policies
  • Student travel funding
  • Don and Betty Walker International Student Fund

• Repository
  • Overview of repository organization
  • Instructions on how to access the repository

• Others
  • Financing exhibits
  • Invited speakers
  • Satellite Events

Duties of Conference Chairs

• General (conference) chair duties
• Local arrangements chair duties
  • arranging the meeting rooms
  • arranging the poster presentations
  • arranging the accommodations
  • arranging the food
  • arranging the social events
  • arranging local support, registration, etc.
  • webmaster
• Program chair duties
  • How to be a program chair
  • ACL 2017 materials (START email templates / Google Spreadsheets)
• Publications chair duties
• Handbook chair duties
• Publicity chair duties
• Sponsorship chair duties
• Student chair duties
  • Useful checklist of things to do (from a past student chair)
• Faculty advisor duties
• Tutorial chair duties
• Workshop chair duties
• Demo chair duties
• Webmaster duties
• Exhibits chair duties

Post-conference Breakfast

• Post-conference Breakfast (ACL2018)

Supplementary Documents from Chapters & SIGs

• Student Volunteer Coordinator Duties (EMNLP-2017)

Reference Documents

• 2017 sponsorship booklet
• 2016 NAACL HLT Program Chairs Report

Sample Documents

• example budgets
• sample conference paper calls
• paper style files
• camera ready instructions
• tutorial calls for proposals
• sample letter to panelists
• student workshop paper call
• Acl 2004 camera
• Acl 2005 camera
• Student workshop paper call
• Recent ACL calls for workshop proposals
• Sample workshop calls for papers
• Workshop-proceedings
• Sample Calls for Demos & Posters
• ACL 2007 Call for Demos and Posters
• ACL-07 Call For Workshop Proposals
• ACL-10 Workshop Instructions
• ACL-07 Call for Tutorial Proposals
• CFP for student session at ACL-07
• CFP for student session at ACL-05
• Sample invitation letter

Miscellany

• Handbook old
• Johanna Moore document (Guidelines for ACL Program Committee)
• Software for producing conference schedules from ACLPUB output
• Best Paper Award Selection - ACL-05
• Instructions for Authors for Camera-Ready Final Versions of ACL-04 Main Conference Papers
• Copyright - 2004
• Policy for ACL conferences held jointly with local Chapters