2009Q1 Reports: Todo items from 2008Q3

• Don't put in your reports any sensitive info. Redact reports/minutes if necessary before posting.
• Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc)
• Decide whether to encourage bids from organizations not affiliated with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii)
• For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget)
• Bonnie: add to conference handbook - before an area chair changes a reviewer - they should ask first
• Keep w/s attendance figures on wiki
• start publications cmtes - short journal papers, more diverse paper types, consider changing the proportion of posters, short paper track, etc. Consider the model used by Bioinformatics/IMDB.
• line up all conference chairs by end of previous summer
• authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions
• follow up on last two years' membership proposals - possible get more proposals
• request less detail of preliminary site bids
• Kam Fai: discuss conference liability
• Graeme: auditing ACL
• Ido: involve dancing
• Ask authors to update their reference lists at the time of publication.
• Chris B: global sponsorship is a bad idea
• Kathy: very few submissions in IR/speech
• avoid conflict of poster session and exec++ dinner
• determine cost for "facebook application.
• Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi
• post papers online as soon as they are ready (and not on the first day of the conference).