When and where do I send my final camera-ready paper?
The deadline is September 23, 2016 (at 11:59pm PDT, UTC/GMT -7 hours). You may submit the final version of your paper by navigating to the EMNLP 2016 START login and following the internal links.
How should the final copy differ from the original submission?
The camera-ready version of your paper should incorporate the comments of the reviewers as well as other changes you see fit to make. In addition, be sure to do all of the following:
- Ensure that your paper conforms to the provided styles, font and page size.
- Include the authors' names and affiliations under the title.
- De-anonymize references to your own work in the body of the paper.
- Where appropriate, add acknowledgments for colleagues, reviewers, and grants.
- Ensure that all tables, graphs, and figures are readable when viewed in black and white.
- Be sure to remove the ruler on the left and right margins, as well as the confidentiality header ("EMNLP 2016 Submission 000. Confidential review copy. DO NOT DISTRIBUTE.") that appeared in the submitted version of the paper. This is automatically handled in LaTeX by uncommenting \emnlpfinalcopy at the top of the LaTeX source of the paper.
How long can it be?
For both long and short papers, we allow one extra page of content and unlimited reference pages to help address reviewer comments. Long papers are permitted at most 9 pages of text and unlimited pages containing only references. Short papers get 5 pages of text plus unlimited pages for references.
Please note that the page limit applies to all content, including tables, figures, algorithms and appendices, if any. Only references do not contribute to the page limit. References should be at the end of the paper, and no content is allowed to appear after the references.
What is the format for the camera-ready copy?
The file must be in Portable Document Format (PDF) on US-Letter size paper. We require the use of ACL style files tailored for this year's EMNLP conference.
Your paper may not be included in the proceedings if it does not conform to the prescribed formatting guidelines. The START system will automatically check and prevent the upload of camera-ready PDFs that do not meet the following guidelines:
- Page size (US-Letter)
- All fonts embedded in PDF
What if my paper includes graphics?
Remember that you are providing a camera-ready copy. Thus, artwork and photos should be included directly in the paper in their final positions. Ideally, you should use vector graphic formats (PDF, EPS), which allow the graphics to scale arbitrarily. Avoid GIF or JPEG images that are low resolution or highly compressed.
Your paper must look good both when printed (US-Letter size, black-and-white) and when viewed on screen as PDF (zoomable to any size, color okay). Thus, you may want to use color high-resolution graphics, allowing readers to zoom in on a graph and study it. However, please check that the same graph or photograph is legible when printed on a black-and-white printer. For example, different lines in a graph should not be distinguished only by color, although they can also be distinguished by color.
A good test is to print the paper on your own black-and-white laser printer, and to view it in a PDF viewer at different resolutions. Don't go overboard on resolution; keep file sizes manageable. Note that vector graphics (e.g., encapsulated PostScript) look good at any scale and take up little space (unless you are plotting many thousands of data points).
Why does it ask me to upload "LaTeX source"?
We will collect LaTeX sources of your camera-ready paper. The submission of LaTeX sources is not obligatory, but it is strongly recommended. LaTeX sources are automatically converted to XML by LaTeXML, and the XML version of your paper will appear in the ACL anthology as XML proceedings, alongside the PDF version. If you do not submit latex sources, your paper will not appear in the XML proceedings (of course, the PDF version of your paper will still appear in the ACL Anthology even when you do not submit LaTeX sources).
In the submission page, you will see in Part C the field to upload LaTeX sources just below the field for the PDF file. Upload a zip file containing latex sources, bib files (.bib), and other attachment files (images, etc.).
What about copyright?
When you submit the paper, you will be asked to sign electronically (via the START Conference Manager) or physically the ACL Copyright Transfer Agreement on behalf of all authors. Authors retain many rights under this agreement and it is appropriate in the vast majority of cases. Please contact the publication chairs (firstname.lastname@example.org) with any concerns regarding copyright.
Before signing this form, please confirm with your co-authors (and, if applicable, with your employer and their employers) that they authorize you to sign on their behalf.
What if my paper's title or author list has changed?
Please edit those metadata fields when you upload the camera-ready version, so that they will appear correctly in the table of contents, author index, conference schedule, etc. Please also note that your name will appear in conference metadata as you have configured it in START system, so make sure that it is correct there (e.g., capitalization, full name, etc). You can change this on the user settings page of the START conference manager, under "User" > "Account Information" > "Update Profile".
My question isn't answered here...
Please email the publication chairs: email@example.com