First, please check if you need an
entry visa. It depends on your nationality, citizenship,
etc. Please ask the nearest Japanese Embassy or
Consulate.
The Registration Office will
provide the general visa application for international
conferences. Citizens of Russia and NIS nations can get a
visa by the M- method, Citizens of China can get a visa by
the P-method.
(1) Please let us know the
following:
1.
|
Name in full (as written
in your passport):
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2.
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Current title and the
name of the organization, address, tel no. at which
you work/study
*To Chinese applicants: please let us know the
above two in Chinese characters separately by fax
or pdf file.
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3.
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Date of birth: please
indicate the month in letters, not in
numbers.
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4.
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Sex
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5.
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Nationality
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6.
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Reason for attending
conference ( To present paper, to observe,
etc...)
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Arrival in Japan
7.
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Arrival time, date and
place (airport) of arrival in Japan
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8.
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Flight number and name of
airline
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During Stay in Japan
9.
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Domestic flight number
and name of airline, train or other
carrier/transportation between the conference site
city and the airport of arrival in/departure from
Japan
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10.
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Name, telephone number,
and address of hotel(s) or other accommodations
while in Japan which you will be staying at
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11.
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Schedule while in Japan
(in detail)
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Departure
12.
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Departure time, date and
place (airport) from Japan
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13.
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Flight number and name of
airline
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(2) We will prepare the necessary documents based on your
information, and send them to you by EMS.
(3) Please submit the documents to the Japanese Embassy or
Consulate.
(4) You will then receive the visa.
Notice:
1.
|
It takes a few days for
steps (1) and (2), about one week to receive by
EMS, about 10 working days minimum for steps (3)
and (4). So, you should start as soon as you can,
we suggest two or three months before the
conference.
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2.
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The information about
your flights and hotels are ALWAYS necessary to
apply visas. You must book air tickets and hotels
beforehand.
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3.
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If you will be
accompanied, please give us the necessary
information about them as above. In general, you
can apply for visas together, but in some cases you
must apply separately, if, for example, your
schedule in Japan is quite different; your passport
type is different. Please ask the nearest Japanese
Embassy or Consulate and decide how you will
apply.
|
4.
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If your schedule demands
that you stay in Japan for a longer time, you may
want to apply for another type of visa, for
example, if you plan to stay at an institute to
contribute a joint thesis, you plan to give
lectures at a university or you plan to visit
relatives. Please ask the nearest Japanese Embassy
or Consulate and decide how you will apply. Be sure
to finalize details with other parties if you plan
to stay beyond the period of the Conference.
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5.
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You can get more information in details on the website of the
Japanese Ministry of Foreign Affairs.
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For inquiries, please contact:
Kenji Araki
Hokkaido University, Japan
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