The following document was compiled by Donna Byron and copied from her student session archive .   It provides a very useful set of suggestions for organizing student research workshops.

Checklist for Planning and Running a student Session

The outline below contains a checklist for activities occuring in each phase. You should probably check with your Exec and find out which items they want to have final approval over (it may be different than what is listed here). In general, you can do things as far ahead as you want, unless the chart indicates that you have to wait for something. Issues and decision points relating to some phases are on their own webpages (links are in the chart).

Jump to:

     
  1. Getting Started:Things to do as soon as you're selected
  2. Writing and Distributing the Call For Papers
  3. Receiving and Reviewing papers
  4. Accepting Papers
  5. Miscellaneous stuff to work on after the accepted papers are chosen
  6. Recruiting/Assigning Panelists (if you use that format)
  7. Printing and binding final papers
  8. Pre-conference preparation
  9. Running the session
  10. Post-conference Fallout: Do ASAP after the event
  1. Getting Started:Things to do as soon as you're selected
  2. Writing and Distributing the Call For Papers

  3. The CFP should include information you've pinned down as definite, and should be vague on other things that are not yet determined. As a minimum, it should have an overview of the intent of the session, the intended topic areas, and submission instructions and deadlines. It should be created as a stand-alone document with all contact information fully specified (i.e. don't just point people to the web page for details).
  4. Receiving and Reviewing papers
  5. Accepting Papers
  6. Miscellaneous stuff to work on after the accepted papers are chosen
  7. Recruiting/Assigning Panelists (if you use that format)
  8. Printing and binding final papers
  9. Pre-conference preparation
  10. Running the session
  11. Post-conference Fallout: Do ASAP after the event

Last modified August 9, 2000 by Donna Byron