Registration and Local Support

The Local Arrangements Committee should arrange a team to help the ACL Secretariat (Priscilla Rasmussen) set up and perform registration, contact the AV specialists, handle emergencies, sell t-shirts, etc. Contact Priscilla for details.

Often, this team consists of (around 30) students who volunteer to help in exchange for free conference registration. In the past, these students have been local to the conference site. Other times, student recipients of grants from the Walker Fund, or of other travel money, are volunteers.

Freebies and Sale Items such as T-Shirts

If you have items to be sold, such as t-shirts/polo shirts, etc., put them out for sale on the very first day of the conference. Have people walk around in these shirts early on, if you want others to buy them. People might buy such items on the last day, but they need some lead time to think about the purchase.

Freebies (conference tote bags, umbrellas, sunglasses, pens, etc.) are available from specialty houses. Generally, you cannot pay them less than a certain minimum amount, for which you can get many small things or a few big ones. There are specialty companies that offer catalogues full of gifts, upon which logos etc. can be imprinted.

Author: Eduard Hovy, 2000, from notes by Rick Wojcik and others.