Information for Submitters
General information on submitting proceedings to the ACL Anthology (for event chairs)
November 15, 2019
This page contains general information about how to submit proceedings to the ACL Anthology. If you are a workshop or publication chair whose job it is to submit your conference proceedings, this page should be helpful to you. Please read through it so that you have an understanding of the ingestion process.
Overview of the Submission Process
|Before paper submission deadline||Register your meeting|
|Before paper submission deadline||Request ISBNs|
|2 weeks before publication||Submit your data|
|2 weeks before publication||Submit copyright transfer forms|
|After publication||Making corrections|
Register your meeting
All publications chairs need to obtain a volume ID, of the form
X99-9 for conferences and
W99-99 for workshops. See Anthology Identifiers for more information.
This should be done before the paper submission deadline for your conference.
If you are chairing a meeting attached as a satellite of a main conference (e.g., ACL or EMNLP), please work with the main conference publication chair to receive your volume ID.
If you are a conference publications chair, you must register your intention to submit your proceedings. Assemble the following information for all volumes and workshops in their conference and send it to the Anthology Director in a single email. We need the following information from you:
- The full titles of all volumes (main conference and workshop) that you need identifiers for (excellent example); and
- The date you would like your volumes to be available to the world. (Your proceedings will be due two weeks prior to this negotiated date).
The full titles should not contain abbreviations, except parenthetically. For example, “Proceedings of EMNLP 2019” is not a good title, but “Proceedings of the 2019 Meeting of the Conference on Empirical Methods in Natural Language Processing (EMNLP)” is a great one. If you have sub-volumes (e.g., long papers, short papers, demonstrations, tutorial abstracts), we suggest you append them after the full volume name. For example, “Proceedings of the 2019 Meeting of the Conference on Empirical Methods in Natural Language Processing (EMNLP): Tutorial Abstracts”. You should also seek consistency with the names of your volumes from prior years.
If your conference has satellite workshops, please make certain the workshops will actually be run.
By default, the publication of papers associated with an event in the Anthology will be on the first day of the event (inclusive of workshops or tutorials). If you prefer to have it published on a different date, please inform us when you register.
With this information in hand, we will assign you a list of Anthology identifiers for use with ACLPUB.
Submit your data
After your conference management software has collected all the camera-ready papers and associated attachments, you will prepare data for the Anthology as described here. (For information about the complete conference management process, particularly for ACL publications chairs, see this document.) If you used Softconf’s STARTv2 conference management system, this data preparation is handled by the ACLPUB package. For meetings using EasyChair, you will need to first convert to ACLPUB format using our easy2acl scripts. The end result in either case is a tarball, a link to which should be sent to the Anthology Director two weeks prior to your desired publication date (which was negotiated when you first contacted us).
proceedings/directory. This is only the first step. You need to convert this to an
anthology/directory using ACLPUB tools, as described here. This directory should contain all volumes for your event, including main conference volumes, workshops, and co-located events.
The remaining steps are handled by Anthology staff and use Anthology tools:
- We ingest that data by running additional scripts that convert it into our authoritative format and commit it to our Github repository.
- This becomes a pull request on our pull requests page.
- Once approved and merged into the
masterbranch, the site will be automatically rebuilt (which happens twice a day) and made live.
For copyright transfers, you can use the default form at:
Ask authors to sign the form, scan a B/W copy at 150 to 200 DPI for you as a
.png if otherwise not possible). Name the forms using
the ACL Anthology identifiers, and send me a separate
archive as you would for the proceedings of your event (e.g., a file in the
archive might be
These copyrights should be delivered in bulk to the Anthology Editor when submitting the proceedings.
Note that if you are using the START system (softconf.com), there is a
digital form of this copyright transfer form, so you may not have to ask the
authors to print, sign and submit to you. You may be able to simply download
.tgz version of the archived forms and submit them to
me. Please note this when submitting.
For both current and legacy events, it is good practice for the organizers to attempt to obtain copyright transfers for their materials, but we will ingest materials even if no copyright transfers are on file.
If you need to assign ISBN numbers, please provide the exact titles of each volume to be assigned an ISBN and forward this information to Priscilla Rasmussen, ACL Business Manager.
Errata and Corrections
If you get requests from authors needing to post errata or revised versions of the papers, or supplemental attachments after the publication of the proceedings, please ask them to submit revisions to the current ACL Anthology editor directly (see Corrections). Note that after the publiation date, corrections can only be applied to individual papers; the full proceedings volumes will not be replaced or revised.