Difference between revisions of "Test-of-Time Papers Process"

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This document outlines the ACL ToT paper award process, timeline, and steps. It assumes ACL is in summer, between mid June and end of August. The process should start approximately 6 months and a half prior to the ACL.  
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This document outlines the ACL Test-of-Time (ToT) paper award process, timeline, and steps. It assumes the ACL conference (where the winners are announced) is in summer, between mid June and end of August. The process should start approximately 6 months prior to the ACL conference. Please refer to [[Test-of-Time Papers Award]] for the composition of the committee.
  
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Please refer to the Test-of-Time motion (February 24, 2020) at [[#Awards]]; the relevant components, in particular membership of the two committees, are included at the end of this timeline.
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*'''6 months before conference (approximately the end of January):''' at the request of the conference officer, and with his/her help, the ACL exec names chair(s) of the ToT paper award nomination committee.
  
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'''6 months ½ before conference (approximately beginning of January):'''  
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*'''2 weeks later [5.5 months before conference]:''' committee chairs + conference officer: decide candidates of members of the nomination committee; conference officer: ask candidates chosen above to form the committee.
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at the request of the conference officer, and with his/her help, the ACL exec names chair(s) of the award committee;
 
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award  chairs + conference officer: decide which ACL fellows to ask to serve on award committee
 
  
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'''2 weeks later [6 months before conference]:'''
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*'''2 weeks later [5 months before conference]:''' committee chairs + conference officer: first call to membership for ToT paper nominations.
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conference officer: email award  committee members; conference officer or award committee chairs: ask ACL fellows chosen above;
 
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first call to membership for TOT paper nominations
 
  
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'''2 weeks later [5 months 1/2]:'''
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*'''2 weeks later [4.5 months]:''' the nomination committee in place (some may have recused themselves, conference officer ask for substitutes); committee chairs + conference officer: second call to membership and committee members for ToT paper nominations.
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award committee in place (some may have recused themselves, conference officer finds substitutes),  second call to membership for TOT paper nominations.
 
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Conference officer: choose expert committee chairs among expert committee members;
 
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conference officer and expert committee chairs decide which ACL fellows to ask;
 
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conference officer: email expert committee members, and ACL fellows
 
  
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'''2 weeks later [5 months]:'''
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*'''2 weeks later [4 months]:''' nominations collected from membership and from committee members; committee chairs decide if more experts are needed, choose them and contact them; committee members have discussions on nominated papers, and vote for final decision.
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nominations collected from membership and from award committee members;
 
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expert committee in place (some may have recused themselves, conference officer finds substitutes);
 
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expert committee chairs decide if more experts are needed, choose them and contact them  
 
  
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'''3 weeks later [4 months 1 week]:'''
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*'''2 weeks later [3.5 months]:''' committee chairs send the winners to conference officer and ACL president.
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award committee passes short list of nominated papers  to expert committee
 
  
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'''3 weeks later [3 months 1/2]:'''
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*'''2 weaks later [3 months]:''' ACL president informs winners.
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expert committee picks winners, its chairs inform  ACL exec
 
  
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'''1 week later [3 months 1 week]:'''
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*'''At conference:''' conference officer announces the winners at the award session.
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ACL president informs winners
 
  
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'''At conference:'''
 
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formal announcement, award ceremony.
 
  
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'''ACL Test-of-Time Paper Award Nomination Committee'''
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Committee composition (from the ToT motion Feb 24, 2020):
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* [[ACL Test-of-Time Paper Award Nomination Committee - 2023]]
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* [[ACL Test-of-Time Paper Award Nomination Committee - 2022]]
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'''Who nominates:''' Award committee. It will have two co-chairs, who may be nominated by the ACL exec outside of the categories mentioned below; and will be composed of
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* [[ACL Test-of-Time Paper Award Nomination Committee - 2021]]
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editors of CL and TACL;
 
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the chapter presidents/chairs (other than ACL president); the presidents of all the SIGs, which had a workshop either 25 or 10 years earlier, and are still active;
 
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program and general chairs of the relevant conferences (ie ACL 25 and 10 years earlier, and any other relevant chapter conferences / EMNLP);
 
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5 ACL fellows
 
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'''Who judges:''' Expert committee, composed of:  all ACL conferences’ general chairs, program chairs and ACL presidents in the interval ([current year-5]- [current year-1]); plus 5 ACL fellows. The committee will have two co-chairs. The co-chairs at their discretion can add ad hoc experts to cover specific areas not represented on the committee. Preferably those ad hoc experts would be chosen among ACL fellows.
 

Latest revision as of 19:06, 17 July 2023

This document outlines the ACL Test-of-Time (ToT) paper award process, timeline, and steps. It assumes the ACL conference (where the winners are announced) is in summer, between mid June and end of August. The process should start approximately 6 months prior to the ACL conference. Please refer to Test-of-Time Papers Award for the composition of the committee.

  • 6 months before conference (approximately the end of January): at the request of the conference officer, and with his/her help, the ACL exec names chair(s) of the ToT paper award nomination committee.
  • 2 weeks later [5.5 months before conference]: committee chairs + conference officer: decide candidates of members of the nomination committee; conference officer: ask candidates chosen above to form the committee.
  • 2 weeks later [5 months before conference]: committee chairs + conference officer: first call to membership for ToT paper nominations.
  • 2 weeks later [4.5 months]: the nomination committee in place (some may have recused themselves, conference officer ask for substitutes); committee chairs + conference officer: second call to membership and committee members for ToT paper nominations.
  • 2 weeks later [4 months]: nominations collected from membership and from committee members; committee chairs decide if more experts are needed, choose them and contact them; committee members have discussions on nominated papers, and vote for final decision.
  • 2 weeks later [3.5 months]: committee chairs send the winners to conference officer and ACL president.
  • 2 weaks later [3 months]: ACL president informs winners.
  • At conference: conference officer announces the winners at the award session.


ACL Test-of-Time Paper Award Nomination Committee

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