Difference between revisions of "Recommended dates for printed conference handbook"

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What follows is the schedule recommended by Priscilla Rasmussen for printed conference handbook. ACL2017 (Vancouver , July 30 -- August 4, 2017) is taken as an example:
 
  
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Here's a suggestion, keeping in mind we are talking about the *printed conference handbook* which contains the entire main conference program and program-at-a-glance and bio sketches/descriptions of each invited speaker/talk, descriptions of each tutorial, descriptions and schedules for each workshop, local things of interest and things you should know, sponsors' ads and logos, etc.  The deadlines I suggest below would be the drop-dead *final* deadlines.
 
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Working backward:
 
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* Need handbooks delivered at venue 3-4 days minimum prior to July 30th (1st conference day) so they can be stuffed into conference bags = due date in Vancouver July 25-26.
 
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* Deadline to printer = July 3rd to be safe (includes possibly customs problems time and allows 2 weeks for Omni Press to do its thing and a week for shipping)
 
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* 2-3 weeks for getting/chasing/pestering workshop chairs for schedule and program = deadline of June 12th at latest to be comfortable.
 
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* Main conference program (including poster sessions) and program-at-a-glance = deadline of May 22nd which would coincide with being put online during the early registration period as people have requested and give the handbook chair(s) time for this most lengthy/difficult part of the booklet assembly.
 
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* Similar deadline as the main program for getting ads from sponsors, especially since these need to be placed where they will fit best given all the other materials
 
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* Tutorial and local descriptions and input should be available ahead of these times so could be fleshed out and put in as beginning steps almost at any time, I'd think.
 

Latest revision as of 00:59, 15 February 2017

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