Information Officer

The Information Officer is an at-large executive member position. Currently, it is renewed at the same cycle as the other two at-large positions. It was inaugurated on the 2012 cycle. Prior to that, the office's duties were part of the Secretary's portfolio.

The Information Officer (IO) portfolio includes integration of the different ACL-wide activities that are related to information dissemination; including the Anthology, website, wiki, portal and archive. The Information Officer does not manage nor do the day-to-day operations for the Anthology, ACL Wiki or website, but has the purview to dictate policy for it. The Anthology is managed separately by Anthology Editor (currently as of 2015, Min-Yen Kan) and the primary ACL Wiki is managed by the ACL Wiki Editor (currently as of 2015, Peter Turney). For other information services (other Wikis, the website and the portal), the current webmaster is in charge, but needs to have strong direction set by the Information Officer.

The IO also has the charge to assist the Secretary and Business Manager officers with the maintenance and smooth operations of the ACL Executive board. This often includes timely posting of minutes, policies, resolutions. On a yearly basis, it also entails the running of the ACL elections using the ElectAssist package that the webmaster assists with (mailing the entire membership, and running the election site), and maintaining the good standing of the ACLs internet and Web interests (web hosting, domain registration contracts). Package installation to the ACL website as well as maintenance of the software systems (patching, upgrading, spam fighting) also remain duties of the IO officer to oversee the webmaster's execution.

Long-term goals for the IO include long-term maintenance of the aclweb.org and mirror conference other sites, and to be cost-neutral through sponsorship by corporate interests or membership levies.

Accomplishments

• 2012-2015 Plan
  • Migrating the webhost from 1and1.com to shared hosting on bluehost.com
  • Upgrading the webhost to shared pro bluehost.com hosting
  • Providing the integration of logins (through OpenID and OAuth; IN PROGRESS);
  • Update the ACL Portal and ACL Website to be on Drupal 7. Integration still in progress.
  • Back up of all conference archive websites and to establish a policy for this to happen.
  • Physical backup of the entire ACL IO portfolio onto USB drive, to be safekept by the webmaster.
  • Running the ACL elections for 2013-15.
  • Liase with ACL Anthology Editor to get DOIs injected for all materials.
  • Establishment of an access-controlled monthly report log for the webmaster in the ACL website [access restricted]
  • Establishment of a new domain [[1]] for possible long-term disassociation of the ACL Anthology from the ACL website.

Current and Past IO Officers

IO officer

• Jing-Shin Chang (Jason S. Chang; National Tsing Hua University, Taiwan) - 2016-2018
• Min-Yen Kan (National University of Singapore) - 2012-2015

Associated assistant webmasters

• Pranav Phalgun (2014-current)
• Joshua Herring (2012-2014)

FAQ

Current Information Officers should read this section carefully as it concerns the specific details and duties of the IO. You are also encouraged to continue to update and refresh this resource, to aid smooth successions/transitions of the IO office. Any password information should be stored entirely offline and should be passed to the respective officers as securely as possible.

• Domain Name Registration -
• ACL Anthology
• ACL Elections
• Portal / Website administration
• Posting Reports and ACL Resolutions