I'm a Book Chair, so what am I supposed to do

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Workshop Chairs, Demo Chairs, and Conference Publication Chairs are Book Chairs, meaning they will put together a book for inclusion in the ACL proceedings.

I'm a Book Chair, so what am I supposed to do?

Responsibilities

Produce the proceedings for your workshop or conference.
Make sure they don't have any problems and look good.

The Process

  1. Authors use the style templates below, to create the camera-ready papers.
  2. There's an FAQ for authors here, and feel free to add more: camera-ready-faq.md
  3. Remind authors:
    1. The date the camera-ready is due
    2. Camera-ready long papers may include 9 pages
    3. Unlimited pages for references and appendices
    4. The margin rulers and anonymization can be removed by uncommenting the command near the top of the .tex file.
  4. Set up the Final Submission Page on your Softconf website. Your Softconf website is probably something like: "https://www.softconf.com/acl2017/%22 + your Softconf acronym on this spreadsheet
  5. Remind authors again of the camera-ready due date; I prefer doing it two weeks before, 1 week before, 3 days before, and 1 day before.
  6. Authors upload camera-ready papers by logging into the submission page on START, at "https://www.softconf.com/acl2017/%22 + your Softconf acronym on this spreadsheet + "/papers".
  7. Once they've uploaded to START, now you:
    1. <a href="002.book.md">Generate proceedings within START</a>
    2. Download the proceedings to see all issues
    3. Address the issues in START
    4. Repeat steps i-iii until the proceedings are good to go.
  8. E-mail a link to your final proceedings to acl-pub-chairs.

This page will be regularly updated with information for Organizers of co-hosted conferences and workshops.

Email the publications chairs if you have questions about preparing your paper or proceedings.

Setting up the Final submission page to collect the Camera ready papers

Before you start collecting the camera-ready papers for your conference or workshop, you need to create a Custom Final Submission Page. To do that, you need to go in the Manager Console, then to the Custom Submission Page Editor in your workshop's softconf account.

First of all, please check that a final page for your publication does not already exist. If you are running a workshop, in fact, it may be that the Softconf people already populated an ACLPUB final submission page for you.

If a final submission page is not yet available, please create one by clicking on the New Page tab, using the "-- (ACLPUB Final Submission template) --". Please edit all the copyright information and the additional text as you wish. You may add additional textboxes, selectors, and the like to collect more information if needed.

When you are satisfied with the final submission page, you need to make it visible by activating it. To activate it, please go in the Manager Console, then Visibility/Phasing/Deadlines. Make the page the only one visible for Revision, and be sure to set a reasonable deadline for the page.

To test if the page works properly, you need to try it using the passcode of an accepted paper. To get the passcode, you can use the Spreadsheet Maker in the Manager Console.

The Templates

<h4>LaTeX style files</h4>
<div class="col-xs-12" style="height:3px;"></div>
<a href="http://acl2017.org/downloads/acl17-latex.zip">
  <button type="button" class="btn btn-primary">Download .zip with all LaTeX files</button>
</a>
<h4>Microsoft Word templates</h4>
<div class="col-xs-12" style="height:3px;"></div>
<div>
  <a href="http://acl2017.org/downloads/acl17-word.zip">
    <button type="button" class="btn btn-warning">Download .zip with Word templates</button>
  </a>
</div>
<h4>Online LaTeX templates</h4>
<a href="https://www.overleaf.com/latex/templates/#">
  <button type="button" class="btn btn-success">Open template in Overleaf</button>
</a><br/>
<div class="col-xs-12" style="height:3px;"></div>
<a href="https://www.sharelatex.com/templates/#">
  <button type="button" class="btn btn-success">Open template in ShareLaTeX</button>
</a>
<div>Using either of the above sites, you
  can prepare your paper entirely online 
  in a full-featured LaTeX environment.
</div>
<!-- <iframe src="https://docs.google.com/viewer?url=#.pdf"></iframe> --->

Important Dates

    <li class="list-group-item">
      <span class="badge">Jan 6</span>
      Main conference submission (long and short)
    </li>
    <li class="list-group-item">
      <span class="badge">Feb 10-15</span>
      Author response
    </li>
    <li class="list-group-item">
      <span class="badge">Mar 2</span>
      Notification
    </li>
    <li class="list-group-item">
      <span class="badge">TBD</span>
      Recommended Workshop Submission
    </li>
    <li class="list-group-item">
      <span class="badge">TBD</span>
      Recommended Workshop Camera-Ready
    </li>

Acknowledgments: The aclpub package and documentation were built in 2005 by Jason Eisner and Philipp Koehn, based in part on scripts by David Yarowsky that had been used for several years previously.