Handbook chair duties

• What follows is a small guide written by Matt Post. The handbook AND publication chairs are encouraged to read as soon as possible: https://github.com/naacl-org/naacl-handbook/ This has been forked multiple times (for subsequent NAACLs, ACLs, and EMNLPs), and there may be updated information elsewhere.

• Build the handbook as early as you can, and then start updating it. The hardest part, by far, is the main conference schedule. Do your best to get as much of the rest of the stuff out of the way ahead of time. This includes various and sundry tasks such as:
  • Get a designer to produce a cover for you. 8.75" x 5.75", which includes a 1/8" bleed. This is usually similar to the website design. Don't do it yourself.
  • Get bios, pictures, and abstracts from invited speakers
  • Create pages for special events (banquet, special event, business meeting, etc). You should have a nice little writeup that calls attention to all of these events.
  • Get someone to write the local guide. These are best when they're personalized by people who know the area. For a great example, see the ACL 2014 handbook.
  • Get ads from all sponsors, sized appropriate to their classification (gold, silver, etc). These go in the end of the handbook (from Priscilla)
  • Get hotel maps for inside front cover (from Priscilla)
  • Pester the GC and PCs for their introductory letters
  • Think if there is anything cool and new you'd like to add