2023Q3 Minutes

Item-1: A board discussion for an upcoming 3 year proposal to assist with all ACL conference locations to assist in balancing out the locations around the globe. (Jenn?)

Todo: Will create a google doc, and ask the stake holders to solicit information of the conferences. (David? Jenn?)

Item-2: Conference participation and registration policy for authors of accepted papers + Creating policy for discounted/sliding scale virtual registration (David, Emily, Iryna et al.)

The authors should pay per paper. Each presenter should register and pay. Todo: Will organize a meeting with SIGDAT after the conference, talk about the plan of EMNLP. (Iryna)

Item-3: Professional help to make software improvements for the OpenReview-to-proceedings process (external: Katrin Erk et al.)

Point-1: The exec agreed to pay XX$ (withdrawn) for the OpenReview support. Point-2: Prefer not to pay the community members, as the community members have done a lot of work for free as volunteers, such as the chairs of the conferences. Look forward to further news on that from Katrin.

Item-4: Revisiting the ACL anonymity policy: https://www.aclweb.org/adminwiki/index.php/ACL_Policies_for_Submission,_Review_and_Citation (Iryna, Yusuke)

Todo: Will form a working group to review the ACL anonymity policy that includes people taking different positions. The working group should review the old policy and do a broad survey. Another question is how to make the anonymous work citable.

Item-5: Create a committee to manage investments (Emily)

Emily: Three people with overlapping terms. The question is what are the criteria for choosing people with business experience for the committee and if we should provide training? Priscilla: Know a professional group in New Jersey who can at least be advisable. Todo: Will make an announcement at the business meeting (David).

Item-6: Create a committee/hire an additional person to track, process, and manage awards (discounts for attendance, best paper awards, etc) (Emily)

Recruit a volunteer, with multi-year work span, to collect information, make efficient money transfer, watch the process. Priscilla has some name for this.

Item-7: Remembering colleagues who have passed away (Iryna)

David: To have memorial slides for the people passed away, at the business meeting or the closing session. Todo: Will extend the existing policy to cover not only our commemoration at ACL events. (Iryna)

Item-8: Authorship policy of ACL (Emily, Iryna)

Todo: Collect cases and then turn to the PCC and ethics committee to make the policy.

Item-9: Improve hybrid conference experience (Mohit, Jordan Boyd-Graber) (Mohit took notes of the suggestions from the discussion. Will ask Mohit for the details)