Difference between revisions of "2009Q3: Sponsorship Committee"
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| − | + | ; current nature of sponsorship committee: | |
:* covers sponsorship for all conferences in a given year (to avoid competition between conferences for sponsors) | :* covers sponsorship for all conferences in a given year (to avoid competition between conferences for sponsors) | ||
:* consists of two people from each region (may or may not overlap with the local sponsorship chair) | :* consists of two people from each region (may or may not overlap with the local sponsorship chair) | ||
| Line 5: | Line 5: | ||
:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list | :* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list | ||
| − | + | ; current problems: | |
:* no leadership - no individual member is responsible for overseeing the work of the committee | :* no leadership - no individual member is responsible for overseeing the work of the committee | ||
:* no accountability - the sponsorship committee doesn't report to anyone | :* no accountability - the sponsorship committee doesn't report to anyone | ||
| Line 12: | Line 12: | ||
:* recruitment is difficult - no-one wants to be a sponsorship chair | :* recruitment is difficult - no-one wants to be a sponsorship chair | ||
| − | + | ; recommendations: | |
:* we recommend that the sponsorship committee be chaired by a member of the ACL exec, who has this portfolio for their term of office | :* we recommend that the sponsorship committee be chaired by a member of the ACL exec, who has this portfolio for their term of office | ||
:* the sponsorship chair should report to the ACL president | :* the sponsorship chair should report to the ACL president | ||
| − | |||
:* a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this'' | :* a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this'' | ||
:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner) | :* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner) | ||
| − | * other ideas for reducing the amount of churn | + | ; items for immediate action: |
| + | :* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified | ||
| + | :* identify the regional members of the sponsorship committee for 2010 | ||
| + | |||
| + | ; other ideas for reducing the amount of churn: | ||
:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation) | :* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation) | ||
:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener | :* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener | ||
Revision as of 05:59, 21 July 2009
- current nature of sponsorship committee
-
- covers sponsorship for all conferences in a given year (to avoid competition between conferences for sponsors)
- consists of two people from each region (may or may not overlap with the local sponsorship chair)
- some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity
- the business manager and the ACL and EACL treasurers are also subscribed on the mailing list
- current problems
-
- no leadership - no individual member is responsible for overseeing the work of the committee
- no accountability - the sponsorship committee doesn't report to anyone
- annual churn - no experience is built up, members don't get to learn from last year's problems
- demarcation issues - in the absence of communication, local chairs have got involved in sponsorship
- recruitment is difficult - no-one wants to be a sponsorship chair
- recommendations
-
- we recommend that the sponsorship committee be chaired by a member of the ACL exec, who has this portfolio for their term of office
- the sponsorship chair should report to the ACL president
- a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); there's a question about who would have access to this
- we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)
- items for immediate action
-
- given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified
- identify the regional members of the sponsorship committee for 2010
- other ideas for reducing the amount of churn
-
- assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)
- e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener