2008Q1 Reports: Vice President
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VP Report, Winter Exec Meeting, 2007-2008 1. SIG Compliance This year we undertook a process of checking SIG compliance requirements and contacting those SIGs that did not comply. Specifically, all SIGs must have: A. At least two elected officers B. A statement of purpose C. A constitution: http://www.aclweb.org/downloads/sig_constitution_template.txt D. At least 25 members E. Name and email addresses of officers / contact information displayed prominently on the SIG's web page F. Timely responsiveness for reports Initially, only three SIGs were fully compliant. By December 31, 2007, eleven SIGs were compliant. Three SIGs remain non-compliant. The full list is given below. (Note: SIGANN is our newest SIG, approved in July of 2007.) Compliant SIGs: * SIGANN Nancy Ide - email@example.com, Adam Meyers - firstname.lastname@example.org * SIGDIAL David Traum - email@example.com http://www.sigdial.org/ * SIGGEN Charles Callaway - firstname.lastname@example.org * SIGHAN Benjamin Tsou, Gina Levow - email@example.com, firstname.lastname@example.org * SIGLEX Diane McCarthy - email@example.com, Ken Litkowski - firstname.lastname@example.org * SIGMORPHON Jason Eisner - email@example.com * SIGNLL Lluis Marquez - firstname.lastname@example.org, Erik Tjong Kim Sang - email@example.com * SIGSEM Johan Bos, Alexander Koller - firstname.lastname@example.org, email@example.com * SEMITIC Shuly Wintner - firstname.lastname@example.org * SIGWAC Adam Kilgarriff - email@example.com, Marco Baroni - firstname.lastname@example.org * SIGPARSE Harry Bunt - Harry.Bunt@uvt.nl. (Elections underway, Alon Lavieemail@example.com agreed to nomination for president and John Carroll has agreed to nomination for secretary. Approved a constitution and posted it on their website.) Non-Compliant SIGs: * SIGDAT Ken Church, David Yarowsky - firstname.lastname@example.org, email@example.com (Non-responsive. No contact emails, constitution, mission statement, elections, etc. Large workshop, but this does not mean this SIG has special status.) * SIGMOL Gerhard Jaeger - Gerhard.Jaeger@uni-bielefeld.de (No constitution, etc. A webpage is being created. Need to re-check.) * SIGMEDIA Elisabeth Andre - Elisabeth.Andre@dfki.de, Phil Cohen - firstname.lastname@example.org (Non-responsive. No activity. Consider dissolving) 2. ACL Workshop Pre-Approval Process: [Note: This process interacts with the new workshop policy that Owen and Alex have put into place over the last few months. The call for ALL workshop proposals (for all ACL chapters) has now been moved up to April 1st each year. This means that pre-approval would have to occur by April 1st each year. Thus, the new item 14 below states that pre-approval requests must be submitted by February 1st.] The following two items have been added to the SIG guidelines (at http://www.aclweb.org/downloads/sig_guidelines.txt): NEW item 13: Formal approval must be obtained for ALL workshops held as an official workshop of an ACL-affiliated meeting, including SIG-related workshops. To obtain formal approval, proposals for such meetings must be submitted by the official deadline---generally April 1st---specified in the single ACL Call for Workshop Proposals (which applies simultaneously to all ACL Chapter Meetings) of the year PRIOR to the year for which the workshop is requested. NEW item 14: To enable appropriate planning and load balancing across all ACL's conferences, pre-approval must be requested for larger SIG-related workshops (those with a demonstrated track record 100 or more participants) in order to be held with an ACL affiliated meeting. Such pre-approval requests must be emailed to the ACL Exec Committee by February 1st of the year PRIOR to the year for which the workshop is requested (see email address at http://www.aclweb.org/index.php?option=com_contact&Itemid=3). Pre-approval requests must include a preference ranking for the location of a requested workshop (ACL, EACL, NAACL HLT, ACL-IJCNLP, etc.); the requests will be reviewed by both the ACL Exec and the workshop chairs of all ACL-related meetings, to ensure that space and funding constraints are taken into consideration at all ACL-related meetings. Although first-choice locations cannot be guaranteed, every effort will be made to take such preferences into account. 3. Coordinating Committee Activity for ACL-IJCNLP-2009 [Dorr, chair] Singapore conference planning well underway. Local Arrangements Chair: Haizhou Li, Singapore General Chair: KY Su, Taiwan Sponsorship Co-chairs: Hitoshi Isahara, Japan; Kim-Teng Lua, Singapore Workshop co-chairs: Yuji Matsumoto, Japan; Jimmy Lin, Maryland. Keh-Yih Su was formally appointed as the general chair of ACL-IJCNLP-09 at Nov. 26, 2007. The ACL executive committee has established a global team for sponsorship, a joint call-for-workshop-proposals for ACL related conferences in 2009, and a new Feb 1st workshop pre-approval request deadline. Thus, the schedule for selecting the sponsorship chairs and workshop chairs was shifted several months ahead of the original time table suggested in the ACL Conference Handbook. (I recommend that the VP---in his capacity as both the ACL SIG coordinator and the ACL-2010 CCC chair---initiate a revision of the Handbook to reflect this change for future years.) Dr. Hitoshi Isahara (Japan) and Prof. Kim-Teng Lua (Singapore) were immediately appointed sponsorship chairs upon approval of the general chair. In December, Prof. Yuji Matsumoto (Japan) and Prof. Jimmy Lin (USA) were appointed workshop chairs. Other related chairs (e.g., tutorial, publication, etc) will be approached and appointed later according to the original time table. Professors Matsumoto and Lin have been notified about the joint call for workshop proposals (to be coordinated through Alex Lascarides) and the new Feb 1st workshop pre-approval request deadline. Since this is an joint conference between ACL and AFNLP, geographical/regional balance will be regarded as an important issue in selecting chairs for various positions. To meet this goal, two co-chairs (one from Asia, and another one from USA/Europe) will be appointed for each position. Furthermore, the Asia co-chairs will be selected from different regions. A similar principle will be applied to the USA/Europe co-chairs. Priscilla is visiting Singapore in January and will likely have more details about the site. 4. Revision of LTA Nomination Procedure [Mark will likely provide more details.] 4pm Thursday, June 28th, Prague: LTA discussion - Dorr, Steedman We met to discuss the process for nomination for the Lifetime Achievement Award. We agreed that a fuller historical perspective is important for this award, so that potential candidates are not passed over due to a lack of knowledge of their achievements and contributions to the field of computational linguistics. As such, we agreed to propose a policy change whereby we establish an LTA nominating committee consisting of five members: The three members from the current nominating committee as well as the current president and vice president. [Need to select which of these five should chair the committee---current president? past president?] We further agreed to propose that the current LTA procedure be revised and that this procedure will then transfer to these five members. It is our belief that this new procedure should include a plan to request letters from past-presidents and past-recipients of the award whenever there is any major disagreement among the five committee members. The secretary will continue to maintain a pool of past cases that is updated each year---and this list will be passed along to subsequent secretaries for continuity.