Agenda of Exec Meeting 2025Q3
- Meeting Time: 9:00—17:25，July 27, 2025**
Venue： Level 2 Room 2.96, Austria Center Vienna 1. Issues on the organization and venue decision for the next ACL conference (Chengqing, 15min) According to the current practice, the VP-elect is taking charge of the organization and venue selection for the next ACL conference in cooperation with ACL Event Director and Business Manager (Jenn Rachford). The VP-elect from Asia is always taking charge of the ACL conference in America, the VP-elect from America is always taking charge of the ACL conference in Europe, and the VP-elect from Europe is always taking charge of the ACL conference in Asia. This arrangement seems to always be twisted. I suggest to adjust the order. This issue was discussed in 2025Q1 meeting, but is not decided yet. I hope to discuss it again and make a final decision. 2. Issues on EMNLP 2025 and other conference organization in Asia in coming future (Chengqing, 45min) The organization of EMNLP2025 currently faces many serious problems. I am concerning whether it can be successfully organized and held. Also, there are some problems on ACL conference organization in Asia, including ACL, AACL, EMNLP, and IJCNLP. I hope to make it clear, and if possible, we can discuss and propose a friendly cooperation agreement between ACL, AACL, and AFNLP. If necessary, I can invite the President of AFNLP to participate in the discussion on this issue. 3. Measures for Financial planning (David, 25min, from Q1 minutes) The topics include cost-saving measures for student participation and the financial allocation framework between ACL chapters, particularly regarding surplus distribution from joint conferences. 4. Reflections about PEC process and issues for handling problematic papers（Emily and Chengqing, 25min） For those papers with ethical issues, after the authors are requested to make revisions, their right and time to appeal will be further clarified. PEC Co-Chairs can be invited to participate in the discussion on this issue. 5. The status of EACL (Preslav, 15min) 6. Matters related to TACL and beyond (Roi Reichart,15min) 7. Organization of ACL25 (Roberto Navigli, Joyce Nabende, Ekaterina Shutova and Dagmar Gromann, 30min)
Lunch Time (12:00-13:15)-------------------------------------
8. Preparation of ACL26 (Maria Liakata and Jiajun Zhang, 30min) 9. Issues about paper review (Xiaodan Zhu, Anna Rogers and Michael White--ARR EiC, 15min, from Q1 minutes) Topics include sharing reviewer performance data across ACL venues and implementing a "Best Reviewer Award" to incentivize high-quality reviews. 10. The plan for the representation of people in Anthology and scientific indexing for ACL publications (Matt Post, 15min) Details can be found at the report of Anthology Director. 11. Issues related to workshops, including colocation preference, long standing workshops, virtual-only workshops and the workshop review process [Details can be found at the report of Workshop Offices], and SIGLEX board recommendation on workshop allocation [details] (Terra Blevins and Barbara, 30min) 12. Issues to select Area Chairs (AC) of conferences and improving the quality of paper review (Chengqing, 15min) In recent years, with the rapid increase in the number of submissions, how to improve the quality of peer review has become a topic of concern for everyone. Many authors complain about the low quality of peer review. Some authors complain that some lower grade graduate students who have only published one paper are selected as ACs without any experience in handling manuscripts. How can we avoid such situations from happening in the future? ACL 2025 GC and PC Co-Chairs can be invited to join the discussion. 13. Measures to enhancing collaboration between CL and *ACL conferences (Wei, Online, 15min) 14. The State of Virtual Conference Participation (Jordan, 15min) 15. The ethical policy for SIGs and How to address inactive SIGs (Vera, 20min, the former from Q1 minutes) Details can be found at the report of SIGs&BIG. 16. ACL growth and content (Jenn, 20min) We may discuss the following issues: Example awards, expectations and how fit it all in. Bigger venues? Cap submissions, less award presentations? How much time for presentations? 17. Business meeting introduction (Chengqing, 15min)