2021Q3 Minutes: Difference between revisions

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ACL Exec meeting -- 2021Q3
Sunday, July 25, 2021
Online zoom meeting
Participants:
* ACL exec members
* Roger Levy, for Item 1
* Jonathan Kummerfeld, for Item 2
* Matt Post, for Item 3
* '''Item 1'''
* '''Item 1'''
** ACL multiple submission policy for conferences without archival proceedings papers
** ACL multiple submission policy for conferences without archival proceedings papers
** Roger Levy
** Roger Levy
** '''Todo''': Roger sends the exec a draft suggestion for an update of multiple submission policy.


** '''Todo''': Roger sends the exec a draft suggestion for an update of multiple submission policy.


* '''Item 2'''
* '''Item 2'''
** Unifying awards across conferences
** Unifying awards across conferences
** Jonathan Kummerfeld
** Jonathan Kummerfeld
** '''Todo''': Jonathan and Yusuke discuss to form a committee for unifying the awards across conferences. PC chairs of recent *ACL conferences can be included in the committee, and diversity of the committee members should be guaranteed. Jonathan and Yusuke will send the proposed committee to the Exec for approval.


** '''Todo''': Jonathan and Yusuke discuss to form a committee for unifying the awards across conferences. PC chairs of recent *ACL conferences can be included in the committee, and diversity of the committee members should be guaranteed. 


* '''Item 3'''
* '''Item 3'''
** Proposal for handling paper retractions in the Anthology (the process for handling them, and how to display them)
** Proposal for handling paper retractions in the Anthology (the process for handling them, and how to display them)
** Matt Post
** Matt Post
** '''Todo''': Matt updates the proposal according to the comments from the exec, and then sends it to the exec for formal approval.


** '''Todo''': Matt updates the proposal according to the comments from the exec, and then sends it to the exec for formal approval.


* '''Item 4'''
* '''Item 4'''
** Centralized identification of future conference venues
** Centralized identification of future conference venues
** Shuly Wintner
** Shuly Wintner
** '''Minutes''': (1) It is difficult to find a global PCO company for all the *ACL conferences, and some of the local organization teams want to use their own PCO companies. (2) The unsuccessful bids for a *ACL can be recommended to the other upcoming *ACL conferences.


** '''Minutes''': (1) It is difficult to find a global PCO company for all the *ACL conferences, and some of the local organization teams want to use their own PCO companies. (2) The unsuccessful bids for a *ACL can be recommended to the other upcoming *ACL conferences.


* '''Item 5'''
* '''Item 5'''
** EACL budget (EACLs are typically held before the other conferences, and external support is usually obtained later in the year, we need to allocate some funds as a buffer)
** EACL budget (EACLs are typically held before the other conferences, and external support is usually obtained later in the year, we need to allocate some funds as a buffer)
** Shuly Wintner
** Shuly Wintner
** '''Todo''': (1) EACL conferences will be put on the radar of ACL sponsorships, which were not for the recent years; (2) The sponsorship work will be started earlier every year, so that EACL conferences can be covered.


** '''Todo''': (1) EACL conferences will be put on the radar of ACL sponsorships, which was not for the recent years; (2) The sponsorship work will be started earlier every year, so that EACL conferences can be covered.


* '''Item 6'''
* '''Item 6'''
** ACL Finances
** ACL Finances
** David Yarowsky
** David Yarowsky
** '''Todo''': David sends proposals to the exec on the following three issues: (1) SIG surplus/loss allocation, (2) ACL self-insurance contigency buffers, (3) role of general chair in financial decisions vs. chapter leaders and ACL exec.


** '''Todo''': David will send proposals to the exec on the following three issues: (1) SIG surplus/loss allocation, (2) ACL self-insurance contigency buffers, (3) role of general chair in financial decisions vs. chapter leaders and ACL exec.


* '''Item 7''' (20 minutes)
* '''Item 7''' (20 minutes)
** Imbalance of the ACL fellows
** Imbalance of the ACL fellows
** Iryna Gurevych
** Iryna Gurevych
** '''Todo''': (1) Priscilla gives the statistics of genders of ACL memberships, (2) the nominating committee should work closely with the chapter leaders to solicit candidates of fellows.
** '''Todo''': (1) Priscilla gives the statistics of genders of ACL memberships, (2) the nominating committee should work closely with the chapter leaders to solicit candidates of fellows.

Latest revision as of 23:14, 26 July 2021

ACL Exec meeting -- 2021Q3

Sunday, July 25, 2021

Online zoom meeting

Participants:

  • ACL exec members
  • Roger Levy, for Item 1
  • Jonathan Kummerfeld, for Item 2
  • Matt Post, for Item 3


  • Item 1
    • ACL multiple submission policy for conferences without archival proceedings papers
    • Roger Levy
    • Todo: Roger sends the exec a draft suggestion for an update of multiple submission policy.


  • Item 2
    • Unifying awards across conferences
    • Jonathan Kummerfeld
    • Todo: Jonathan and Yusuke discuss to form a committee for unifying the awards across conferences. PC chairs of recent *ACL conferences can be included in the committee, and diversity of the committee members should be guaranteed. Jonathan and Yusuke will send the proposed committee to the Exec for approval.


  • Item 3
    • Proposal for handling paper retractions in the Anthology (the process for handling them, and how to display them)
    • Matt Post
    • Todo: Matt updates the proposal according to the comments from the exec, and then sends it to the exec for formal approval.


  • Item 4
    • Centralized identification of future conference venues
    • Shuly Wintner
    • Minutes: (1) It is difficult to find a global PCO company for all the *ACL conferences, and some of the local organization teams want to use their own PCO companies. (2) The unsuccessful bids for a *ACL can be recommended to the other upcoming *ACL conferences.


  • Item 5
    • EACL budget (EACLs are typically held before the other conferences, and external support is usually obtained later in the year, we need to allocate some funds as a buffer)
    • Shuly Wintner
    • Todo: (1) EACL conferences will be put on the radar of ACL sponsorships, which were not for the recent years; (2) The sponsorship work will be started earlier every year, so that EACL conferences can be covered.


  • Item 6
    • ACL Finances
    • David Yarowsky
    • Todo: David sends proposals to the exec on the following three issues: (1) SIG surplus/loss allocation, (2) ACL self-insurance contigency buffers, (3) role of general chair in financial decisions vs. chapter leaders and ACL exec.


  • Item 7 (20 minutes)
    • Imbalance of the ACL fellows
    • Iryna Gurevych
    • Todo: (1) Priscilla gives the statistics of genders of ACL memberships, (2) the nominating committee should work closely with the chapter leaders to solicit candidates of fellows.
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