Tutorial chair handbook - Revision history

AgataSavary: /* Organization of past tutorials */

2021-08-19T16:06:54Z

Organization of past tutorials

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	\|ACL: 8 <br /> EMNLP: 7 <br /> ACCL-IJCNLP: 6 <br /> COLING: 7		\|ACL: 8 <br /> EMNLP: 7 <br /> ACCL-IJCNLP: 6 <br /> COLING: 7
	\|Clarity and preparedness <br /> Novelty or timely character of the topic <br /> Lecturers' experience <br /> Likely audience interest <br /> Open access of the teaching material <br /> Diversity aspects (multilingualism, gender, age and country of the lecturers) <br /> Compatibility with the required venues		\|Clarity and preparedness <br /> Novelty or timely character of the topic <br /> Lecturers' experience <br /> Likely audience interest <br /> Open access of the teaching material <br /> Diversity aspects (multilingualism, gender, age and country of the lecturers) <br /> Compatibility with the required venues
	\|[https://www.aclweb.org/portal/content/second-call-tutorial-proposals-aclaacl-ijcnlpemnlpcoling-2020-0 Call] <br /> [https://acl2020.org/program/tutorials/ ACL tutorials] <br /> [https://2020.emnlp.org/tutorials EMNLP tutorials] <br /> [http://aacl2020.org/ ACCL-IJCNLP tutorials] <br /> [https://coling2020.org/pages/tutorials COLING tutorials]		\|[https://www.aclweb.org/portal/content/second-call-tutorial-proposals-aclaacl-ijcnlpemnlpcoling-2020-0 Call] <br /> [https://www.aclweb.org/adminwiki/index.php?title=2020Q1_Reports:_ACL_2020#Tutorial_Chairs Report] <br /> [https://acl2020.org/program/tutorials/ ACL tutorials] <br /> [https://2020.emnlp.org/tutorials EMNLP tutorials] <br /> [http://aacl2020.org/ ACCL-IJCNLP tutorials] <br /> [https://coling2020.org/pages/tutorials COLING tutorials]
	\|		\|
	\|-		\|-

AgataSavary at 09:58, 23 July 2020

2020-07-23T09:58:10Z

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	* dry runs with teachers and SlidesLive people		* dry runs with teachers and SlidesLive people
	* archiving pre-recordings or recordings of the live sessions additionally to slides		* archiving pre-recordings or recordings of the live sessions additionally to slides
			More details are given in the [https://www.aclweb.org/adminwiki/index.php?title=2020Q3_Reports:_Tutorial_Chairs final report].

	== Publication of tutorials ==		== Publication of tutorials ==

AgataSavary: /* Tutorials in a virtual conference */

2020-07-15T18:48:28Z

Tutorials in a virtual conference

← Older revision		Revision as of 18:48, 15 July 2020
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	== Tutorials in a virtual conference ==		== Tutorials in a virtual conference ==
	ACL 2020 was transformed into a fully virtual conference due to the COVID-19 pandemic. This decision was taken only 3 months before the conference and added a bunch of new tasks on top of the usual organization. This new organization was largely to be invented from scratch, additionally to the previous experience from [https://icml.cc/ ICML].		ACL 2020 was transformed into a fully virtual conference due to the COVID-19 pandemic. This decision was taken only 3 months before the conference and added a bunch of new tasks on top of the usual organization. This new organization was largely to be invented from scratch, additionally to the previous experience from [https://icml.cc/ ICML]. SlideLive was the subcontractor for the virtual infrastructure.

			The tasks for tutorials included:
			* collecting slides and pre-recordings from the tutorial teachers (recorded with the SlideLive online software)
			* defining [https://acl2020.org/_pages/docs/ACL_2020_Tutorial_Timeslots.pdf time slots] which would increase participation across various time zones
			* collecting teachers' preferences for various time slots and encouraging them to give their tutorials twice
			* setting up the [https://acl2020.org/program/tutorials/ schedule]
			* informing the participants about [https://acl2020.org/blog/intro-to-tutorial-infrastructure/ virtual participation] and about the [https://acl2020.org/blog/detailed-modalities-of-tutorials/ detailed modalities] for each tutorial
			* defining the contents of live sessions (a mixture of pre-recordings, question-answering, break-out rooms for one tutorial, etc.)
			* creating automatic captioning, sending the captions to the teachers and uploading the edited versions
			* dry runs with teachers and SlidesLive people
			* archiving pre-recordings or recordings of the live sessions additionally to slides

	== Publication of tutorials ==		== Publication of tutorials ==

AgataSavary: /* Tutorials in a virtual conference */

2020-07-15T18:29:52Z

Tutorials in a virtual conference

← Older revision		Revision as of 18:29, 15 July 2020
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	== Tutorials in a virtual conference ==		== Tutorials in a virtual conference ==
	ACL 2020 was transformed into a fully virtual conference due to the COVID-19 pandemic. This decision was taken only 3 months before the conference and added a bunch of new tasks on top of the usual organization. This new organization was largely to be invented from scratch, additionally to the previous experience from [[https://icml.cc/\|ICML]].		ACL 2020 was transformed into a fully virtual conference due to the COVID-19 pandemic. This decision was taken only 3 months before the conference and added a bunch of new tasks on top of the usual organization. This new organization was largely to be invented from scratch, additionally to the previous experience from [https://icml.cc/ ICML].

	== Publication of tutorials ==		== Publication of tutorials ==

AgataSavary at 18:29, 15 July 2020

2020-07-15T18:29:22Z

← Older revision		Revision as of 18:29, 15 July 2020
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	** Invite the lecturers to update the slides at the ACL Anthology via [https://forms.office.com/Pages/ResponsePage.aspx?id=DQSIkWdsW0yxEjajBLZtrQAAAAAAAAAAAAMAABqTSThUN0I2VEdZMTk4Sks3S042MVkxUEZQUVdOUS4u this form] (under CC-BY-4.0).		** Invite the lecturers to update the slides at the ACL Anthology via [https://forms.office.com/Pages/ResponsePage.aspx?id=DQSIkWdsW0yxEjajBLZtrQAAAAAAAAAAAAMAABqTSThUN0I2VEdZMTk4Sks3S042MVkxUEZQUVdOUS4u this form] (under CC-BY-4.0).
	** Update this tutorial page and the list of [[Past tutorials\|past tutorials]] with the data from your conference. For access to the ACL [[Conference Handbook]], contact the ACL Secretary (currently Shiqi Zhou).		** Update this tutorial page and the list of [[Past tutorials\|past tutorials]] with the data from your conference. For access to the ACL [[Conference Handbook]], contact the ACL Secretary (currently Shiqi Zhou).

			== Tutorials in a virtual conference ==
			ACL 2020 was transformed into a fully virtual conference due to the COVID-19 pandemic. This decision was taken only 3 months before the conference and added a bunch of new tasks on top of the usual organization. This new organization was largely to be invented from scratch, additionally to the previous experience from [[https://icml.cc/\|ICML]].

	== Publication of tutorials ==		== Publication of tutorials ==
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	* include the initial versions of tutorial slides, together with abstract, in the proceedings		* include the initial versions of tutorial slides, together with abstract, in the proceedings
	* encourage the tutorial authors to upload the final versions of their slides after the conference via [https://forms.office.com/Pages/ResponsePage.aspx?id=DQSIkWdsW0yxEjajBLZtrQAAAAAAAAAAAAMAABqTSThUN0I2VEdZMTk4Sks3S042MVkxUEZQUVdOUS4u this form]		* encourage the tutorial authors to upload the final versions of their slides after the conference via [https://forms.office.com/Pages/ResponsePage.aspx?id=DQSIkWdsW0yxEjajBLZtrQAAAAAAAAAAAAMAABqTSThUN0I2VEdZMTk4Sks3S042MVkxUEZQUVdOUS4u this form]

	~~== Tutorials in a virtual conference ==~~
	ACL 2020 was transformed into a fully virtual conference due to the COVID-19 pandemic. This decision was taken only 3 months before the conference and added a bunch of new tasks on top of the usual organization. This new organization was largely to be invented from scratch, additionally to the previous experience from [[https://icml.cc/\|ICML]].

	== Organization of past tutorials ==		== Organization of past tutorials ==

AgataSavary at 18:27, 15 July 2020

2020-07-15T18:27:45Z

← Older revision		Revision as of 18:27, 15 July 2020
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	* encourage the tutorial authors to upload the final versions of their slides after the conference via [https://forms.office.com/Pages/ResponsePage.aspx?id=DQSIkWdsW0yxEjajBLZtrQAAAAAAAAAAAAMAABqTSThUN0I2VEdZMTk4Sks3S042MVkxUEZQUVdOUS4u this form]		* encourage the tutorial authors to upload the final versions of their slides after the conference via [https://forms.office.com/Pages/ResponsePage.aspx?id=DQSIkWdsW0yxEjajBLZtrQAAAAAAAAAAAAMAABqTSThUN0I2VEdZMTk4Sks3S042MVkxUEZQUVdOUS4u this form]

	== ~~Past tutorials~~ ==		== Tutorials in a virtual conference ==
	~~The~~ [[~~Past tutorials~~\|~~list of recent tutorials~~]] ~~contains tutorial authors' names, titles, and to their summaries in conference websites and/or in the ACL Anthology~~.		ACL 2020 was transformed into a fully virtual conference due to the COVID-19 pandemic. This decision was taken only 3 months before the conference and added a bunch of new tasks on top of the usual organization. This new organization was largely to be invented from scratch, additionally to the previous experience from [[https://icml.cc/\|ICML]].

	== Organization of past tutorials ==		== Organization of past tutorials ==

AgataSavary: /* Publication of tutorials */

2020-07-15T17:37:19Z

Publication of tutorials

← Older revision		Revision as of 17:37, 15 July 2020
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	== Publication of tutorials ==		== Publication of tutorials ==
	For ~~the~~ 2019 ~~and 2020 tutorials~~, ~~archives of~~ tutorial descriptions and~~/or slides exist at the ACL Anthology~~. ~~For NAACL 2019 and~~ ACL 2020 (which went fully virtual due to the COVID pandemic), ~~video~~ recordings ~~and/or~~ pre-recordings ~~are additionally archived~~.		For NAACL 2019, ACL Anthology stores the tutorial descriptions, slides and video recordings. The same should go for ACL 2020 (which went fully virtual due to the COVID pandemic), except that recordings of live sessions are sometimes replaced with pre-recordings.

	In tutorials organized until 2019, there was no homogeneous policy as to the publication of tutorial material. Data (abstracts, slides, code, etc.) from selected tutorials were usually scattered in 2 or 3 places:		In tutorials organized until 2019, there was no homogeneous policy as to the publication of tutorial material. Data (abstracts, slides, code, etc.) from selected tutorials were usually scattered in 2 or 3 places:

AgataSavary: /* Publication of tutorials */

2020-07-15T17:33:37Z

Publication of tutorials

← Older revision		Revision as of 17:33, 15 July 2020
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	== Publication of tutorials ==		== Publication of tutorials ==
	For the 2019 and 2020 tutorials, archives exist at the ACL Anthology. ~~Additionally, for~~ NAACL 2019 and ACL 2020 (which went fully virtual due to the COVID pandemic), video recordings and/or pre-recordings are additionally archived.		For the 2019 and 2020 tutorials, archives of tutorial descriptions and/or slides exist at the ACL Anthology. For NAACL 2019 and ACL 2020 (which went fully virtual due to the COVID pandemic), video recordings and/or pre-recordings are additionally archived.

	In tutorials organized until 2019, there was no homogeneous policy as to the publication of tutorial material. Data (abstracts, slides, code, etc.) from selected tutorials were usually scattered in 2 or 3 places:		In tutorials organized until 2019, there was no homogeneous policy as to the publication of tutorial material. Data (abstracts, slides, code, etc.) from selected tutorials were usually scattered in 2 or 3 places:

AgataSavary: /* Publication of tutorials */

2020-07-15T17:32:50Z

Publication of tutorials

← Older revision		Revision as of 17:32, 15 July 2020
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	== Publication of tutorials ==		== Publication of tutorials ==
	In 2019 and 2020 tutorials, archives exist at the ACL Anthology. Additionally, for NAACL 2019 and ACL 2020 (which went fully virtual due to the COVID pandemic), video recordings and/or pre-recordings are additionally archived.		For the 2019 and 2020 tutorials, archives exist at the ACL Anthology. Additionally, for NAACL 2019 and ACL 2020 (which went fully virtual due to the COVID pandemic), video recordings and/or pre-recordings are additionally archived.

	In tutorials organized until 2019, there was no homogeneous policy as to the publication of tutorial material. Data (abstracts, slides, code, etc.) from selected tutorials were usually scattered in 2 or 3 places:		In tutorials organized until 2019, there was no homogeneous policy as to the publication of tutorial material. Data (abstracts, slides, code, etc.) from selected tutorials were usually scattered in 2 or 3 places:

AgataSavary: /* Publication of tutorials */

2020-07-15T17:32:22Z

Publication of tutorials

← Older revision		Revision as of 17:32, 15 July 2020
Line 68:		Line 68:

	== Publication of tutorials ==		== Publication of tutorials ==
			In 2019 and 2020 tutorials, archives exist at the ACL Anthology. Additionally, for NAACL 2019 and ACL 2020 (which went fully virtual due to the COVID pandemic), video recordings and/or pre-recordings are additionally archived.

	In tutorials organized until 2019, there was no homogeneous policy as to the publication of tutorial material. Data (abstracts, slides, code, etc.) from selected tutorials were usually scattered in 2 or 3 places:		In tutorials organized until 2019, there was no homogeneous policy as to the publication of tutorial material. Data (abstracts, slides, code, etc.) from selected tutorials were usually scattered in 2 or 3 places:
	* conference website		* conference website