Sponsorship chair duties - Revision history

ChrisCallisonBurch: Updating the Sponsorship Chair Duties

2023-07-09T18:18:21Z

Updating the Sponsorship Chair Duties

@@ Line 3: / Line 3: @@
 '''[[Conference_Handbook|Conference Handbook]] - Sponsorship Chair Duties'''
-The Sponsorship Chair is responsible for collecting funding from two kinds of sources: granting institutions and corporations. The duties of the sponsorship committee are detailed in the following document.  [http://www.aclweb.org/downloads/ACLSponsorshipCommitteeProcedures.doc Word Doc]
+* Communicate with the sponsors about how to exercise their benefits, which are:
-[http://www.aclweb.org/downloads/ACLSponsorshipCommitteeProcedures.pdf PDF]
+** Logos on conference banners
-===Granting institution sponsorship===
+* Take responsibility for managing the sponsorship elements of the printed handbook, which means:
-The lead time is approx. 1 year. A formal proposal is usually required. Many funding institutions are unwilling to fund a conference more than once.
+* Create an exhibition guide for the exhibiting sponsors, and distribute it 2 months before the conference.  This should be done in coordination with the ACL Business Manager and the conference site POC. This should include:
-Examples:
+** What the size of each exhibition space will be
-* National Science Foundation
+* Communicating instructions to sponsors on how to get their complimentary registrations.
-* Sloan Foundation
+**  If you are using YesEvents to manage the conference registration, they can help generate codes for the sponsors (be sure to CC the ACL Business Manager).
-===Corporate sponsorship===
+* Communicating the conference program schedule to the sponsors.  This should include
+** As early as is known, the starting and ending times of the conference program each day.  Some sponsors like to host their own social events.  They should be ** Companies like to know what papers are being presented by their researchers.  Having the program co-chairs generate such a list is useful (can be done via email addresses or affiliation of accepted papers authors).
-Corporations must be approached several times:
+** Send the companies the full talk schedules when it is available.
+**  Liaising between companies and the people who are running the virtual component of the conference.
-* the first time more than a year in advance, to ensure that the sponsorship is included on the budget for the next year;
+** For virtual exhibitors, the program committee should pick a few 2- hour blocks when the virtual exhibits should be open.  These hours should be communicated to the virtual participants and to the virtual sponsors.  I recommend setting the virtual exhibition hours to be the same as the virtual poster sessions.

Ahakim at 20:06, 6 November 2010

2010-11-06T20:06:09Z

← Older revision		Revision as of 20:06, 6 November 2010
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	'''[[Conference_Handbook\|Conference Handbook]] - Sponsorship Chair Duties'''		'''[[Conference_Handbook\|Conference Handbook]] - Sponsorship Chair Duties'''

	The Sponsorship Chair is responsible for collecting funding from two kinds of sources: granting institutions and corporations.		The Sponsorship Chair is responsible for collecting funding from two kinds of sources: granting institutions and corporations. The duties of the sponsorship committee are detailed in the following document. [http://www.aclweb.org/downloads/ACLSponsorshipCommitteeProcedures.doc Word Doc]
			[http://www.aclweb.org/downloads/ACLSponsorshipCommitteeProcedures.pdf PDF]

	===Granting institution sponsorship===		===Granting institution sponsorship===

StevenBird: /* Software */

2010-08-23T07:34:22Z

Software

← Older revision		Revision as of 07:34, 23 August 2010
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	* (possibly) short statement at banquet or reception		* (possibly) short statement at banquet or reception

	~~===Software===~~

	~~[[Software for producing conference schedules from ACLPUB output]]~~

StevenBird: /* Sponsor Logos */

2010-08-23T07:33:39Z

Sponsor Logos

← Older revision		Revision as of 07:33, 23 August 2010
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	* logos on freebies and t-shirts		* logos on freebies and t-shirts
	* (possibly) short statement at banquet or reception		* (possibly) short statement at banquet or reception

			===Software===

			[[Software for producing conference schedules from ACLPUB output]]


	===Sponsor Logos===		===Sponsor Logos===

StevenBird: New page: ==Sponsorship Chair Duties== '''Conference Handbook - Sponsorship Chair Duties''' The Sponsorship Chair is responsible for collecting funding from two kinds of s...

2008-11-25T00:57:33Z

New page: ==Sponsorship Chair Duties== '''Conference Handbook - Sponsorship Chair Duties''' The Sponsorship Chair is responsible for collecting funding from two kinds of s...

New page

==Sponsorship Chair Duties==

'''[[Conference_Handbook|Conference Handbook]] - Sponsorship Chair Duties'''

The Sponsorship Chair is responsible for collecting funding from two kinds of sources: granting institutions and corporations.

===Granting institution sponsorship===

The lead time is approx. 1 year. A formal proposal is usually required. Many funding institutions are unwilling to fund a conference more than once.
Examples:

* National Science Foundation
* Sloan Foundation

===Corporate sponsorship===

Corporations must be approached several times:

* the first time more than a year in advance, to ensure that the sponsorship is included on the budget for the next year;
* six or so months before the conference, to re-awaken interest and stress the advertising potential
* three months in advance, to extract the funds

Corporate sponsors have very tight restrictions on the use of their logos. Last-minute sponsors may not be able to get all the advertising promised.

It is possible to create several tiers of sponsorship. The meaning of these tiers should be made very clear to the public.

Advertising that corporations may be offered:

* logos on Proceedings and fliers, etc.
* logos on banners and signs at conference and social events
* logos on freebies and t-shirts
* (possibly) short statement at banquet or reception

===Sponsor Logos===

The sponsorschip chair is responsible for obtaining hi-res and low-res logos from every sponsor, for use in print publications and on the conference website.

Authors: Eduard Hovy, 2000, from notes by Rick Wojcik and Gary Coen.

[[Category:Conference Handbook]]