Secretary - Revision history

DragoRadev: /* DUTIES */

2013-06-10T00:57:56Z

DUTIES

← Older revision		Revision as of 00:57, 10 June 2013
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	# Update/renew office manager's contract and salary		# Update/renew office manager's contract and salary
	# Handle ACL correspondence		# Handle ACL correspondence
			# Ensure that the LTA award and fellows have been chosen in a timely fashion

	==TIMETABLE==		==TIMETABLE==

DragoRadev at 00:57, 10 June 2013

2013-06-10T00:57:03Z

← Older revision		Revision as of 00:57, 10 June 2013
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	to secure a slate of officers for the election and thus that they		to secure a slate of officers for the election and thus that they
	need to begin working on this in February.		need to begin working on this in February.

			==ACL ADMIN WIKI==

	Conference handbook: The conference handbook is currently located at		Conference handbook: The conference handbook is currently located at

DragoRadev at 00:56, 10 June 2013

2013-06-10T00:56:32Z

← Older revision		Revision as of 00:56, 10 June 2013
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	# Write ACL newsletter		# Write ACL newsletter
	# Maintain the ACL web site in conjunction with the person providing ACL web technical support		# Maintain the ACL web site in conjunction with the person providing ACL web technical support
	# Maintain and update conference handbook.		# Maintain and update the conference handbook
	# Maintain and update ACL policies and procedures.		# Maintain and update ACL policies and procedures
	# Maintain ACL constitution		# Maintain ACL constitution
	# Record minutes at the two Executive Board meetings each year.		# Record minutes at the two Executive Board meetings each year
	# Help with setting up agendas for the executive board meetings		# Help with setting up agendas for the executive board meetings
	# Interact with local organizers to arrange ACL ~~executive board~~ dinner		# Interact with local organizers to arrange the ACL exec++ dinner
	# Arrange with local organizers and meeting organizers the various meetings at the ACL conference		# Arrange with local organizers and meeting organizers the various meetings at the ACL conference
	# Interface with ACL conference committees.		# Interface with ACL conference committees
	# Interact with officers to remind them of tasks to be done.		# Interact with officers to remind them of tasks to be done
	# Update/renew ~~Priscilla~~'s contract and salary.		# Update/renew office manager's contract and salary
	# Handle ACL correspondence		# Handle ACL correspondence

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	*After conference breakfast meeting: local chair		*After conference breakfast meeting: local chair
	two-months before conference:		two-months before conference:
	*Arrange menu for ~~executive board~~ dinner		*Arrange menu for exec++ dinner
	*Compile list of invitees to executive board meeting and issue invites		*Compile list of invitees to executive board meeting and issue invites
	*Compile list of invitees to ~~executive board~~ dinner and issue invites		*Compile list of invitees to exec++ dinner and issue invites
	At conference:		At conference:
	*Invite additional officer nominations from the membership		*Invite additional officer nominations from the membership
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	officers is correct, rather than relying on web sites that might not		officers is correct, rather than relying on web sites that might not
	have been updated after an election. The most recent ACL newsletter		have been updated after an election. The most recent ACL newsletter
	can be found at ~~http://www.cs.columbia.edu/~radev/acl/newsletter2002.pdf~~		can be found at on the ACL Admin Wiki

	ACL web site: Currently, ~~Drago Radev~~ provides technical support for		ACL web site: Currently, Josh Herring (webmaster@aclweb.org) provides technical support for
	the web site hosted; this includes maintaining the acl aliases,		the web site hosted; this includes maintaining the acl aliases,
	mailing lists, interfacing with the host administrators when		mailing lists, interfacing with the host administrators when
	problems arise, etc. The content of the web page is the responsibility		problems arise, etc. The content of the web page is the responsibility
	of the ACL secretary~~, but the ACL archives are maintained by Richard~~		of the ACL secretary. The password for the web site can be obtained from the
	~~Sproat~~. The password for the web site can be obtained from the
	previous secretary.		previous secretary.

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	ACL policies: ACL policies are currently recorded at		ACL policies: ACL policies are currently recorded at
	http://aclweb.org/~~policies~~/index~~-policies~~.~~html~~		http://aclweb.org/adminwiki/index.php?title=ACL_Policies

	ACL officer duties: ACL officer duties are currently recorded at		ACL officer duties: ACL officer duties are currently recorded at
	http://aclweb.org/~~policies/Officer-Duties~~/index~~-Officer-Duties~~.~~html~~		http://aclweb.org/adminwiki/index.php?title=ACL_Officer_Duties

Ahakim: New page: =ACL SECRETARY= ==DUTIES== # Administer and oversee the ACL election # Write ACL newsletter # Maintain the ACL web site in conjunction with the person providing ACL web technical support...

2010-02-01T22:35:53Z

New page: =ACL SECRETARY= ==DUTIES== # Administer and oversee the ACL election # Write ACL newsletter # Maintain the ACL web site in conjunction with the person providing ACL web technical support...

New page

=ACL SECRETARY=

==DUTIES==
# Administer and oversee the ACL election
# Write ACL newsletter
# Maintain the ACL web site in conjunction with the person providing ACL web technical support
# Maintain and update conference handbook.
# Maintain and update ACL policies and procedures.
# Maintain ACL constitution
# Record minutes at the two Executive Board meetings each year.
# Help with setting up agendas for the executive board meetings
# Interact with local organizers to arrange ACL executive board dinner
# Arrange with local organizers and meeting organizers the various meetings at the ACL conference
# Interface with ACL conference committees.
# Interact with officers to remind them of tasks to be done.
# Update/renew Priscilla's contract and salary.
# Handle ACL correspondence

==TIMETABLE==
January: remind nominating committee to get nominees for new officers
June: collect bios and candidate statements from nominees for officers
four-months before conference:
*Contact various conference chairs about meetings at the conference
*Student meeting/lunch: local chair and student co-chairs
*CL editorial board meeting/lunch: local chair and CL editor
*Exec board meeting/lunch: local chair
*Exec board dinner: local chair
*After conference breakfast meeting: local chair
two-months before conference:
*Arrange menu for executive board dinner
*Compile list of invitees to executive board meeting and issue invites
*Compile list of invitees to executive board dinner and issue invites
At conference:
*Invite additional officer nominations from the membership
One month after conference:
*Collect bios and candidate statements from additional nominees
*Establish web page for election
*Mail ballot to members and conduct electronic election
November:
*Begin working on ACL newsletter
December
*Canvass executive board about office manager's salary for the next year
*Interact with office manager about salary for the next year and contract
January:
*Priscilla mails the ACL newsletter

==SUGGESTIONS==

ACL election: It is important that the membership list be complete and
up-to-date prior to the election. Thus it is essential to make sure
that new memberships received at the ACL conference are included in
the membership database immediately after the conference. The election
is done electronically, using Perl scripts that have been constructed
for that purpose and which are updated from year to year. They
should be available from the previous secretary.

ACL newsletter: The easiest way to approach the newsletter is to compile
items of interest throughout the year. Much of the newsletter is
just updated yearly with new officers, etc. It is best to contact
the local chapters to make sure that the newsletter's list of their
officers is correct, rather than relying on web sites that might not
have been updated after an election. The most recent ACL newsletter
can be found at http://www.cs.columbia.edu/~radev/acl/newsletter2002.pdf

ACL web site: Currently, Drago Radev provides technical support for
the web site hosted; this includes maintaining the acl aliases,
mailing lists, interfacing with the host administrators when
problems arise, etc. The content of the web page is the responsibility
of the ACL secretary, but the ACL archives are maintained by Richard
Sproat. The password for the web site can be obtained from the
previous secretary.

Officer reminders: With new officers and new executive board members
each year, it is often not obvious what each individual's
responsibilities are. Thus it is helpful for the secretary to
remind the officers and executive committee members of tasks that
they are responsible for. For example, the nominating committee
needs to be reminded that it often takes much longer than expected
to secure a slate of officers for the election and thus that they
need to begin working on this in February.

Conference handbook: The conference handbook is currently located at
http://aclweb.org/adminwiki/index.php?title=Conference_Handbook

ACL policies: ACL policies are currently recorded at
http://aclweb.org/policies/index-policies.html

ACL officer duties: ACL officer duties are currently recorded at
http://aclweb.org/policies/Officer-Duties/index-Officer-Duties.html