Process for ACL Publication Ethics Review - Revision history

Leondz: /* General members */

2025-05-05T06:14:58Z

General members

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	=== General members ===		=== General members ===
	Svetlana Churina (2024 - )		* Svetlana Churina (2024 - )
	Arkaitz Zubiaga (2025 - )		* Arkaitz Zubiaga (2025 - )
	Emiel van Miltenburg (2025 - )		* Emiel van Miltenburg (2025 - )

	== Background ==		== Background ==

Leondz: /* General members */

2025-05-05T06:14:41Z

General members

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	=== General members ===		=== General members ===
	Svetlana Churina (2024 - )		Svetlana Churina (2024 - )
			Arkaitz Zubiaga (2025 - )
			Emiel van Miltenburg (2025 - )

	== Background ==		== Background ==

Leondz: Edits approved 2025-04-25; formatting

2025-05-05T06:13:59Z

Edits approved 2025-04-25; formatting

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	timeline and process overview is provided in Appendix B of this document. A PEC member assists the Complainant in:		timeline and process overview is provided in Appendix B of this document. A PEC member assists the Complainant in:

	* Notification of a potential issue: A complainant fills out the incident report form, noting any evidence. This form may be updated over time as needed.		* '''Notification of a potential issue:''' A complainant fills out the incident report form, noting any evidence. This form may be updated over time as needed.
	* Preliminary Assessment: ACL Publication Ethics committee chairs assess the report to determine if the allegations have merit and warrant a full investigation.		* '''Preliminary Assessment:''' ACL Publication Ethics committee chairs assess the report to determine if the allegations have merit and warrant a full investigation.
	* Deciding the appropriate course of action: PEC chairs determine the next steps, which may involve:		* '''Deciding the appropriate course of action:''' PEC chairs determine the next steps, which may involve:
	**Taking no further action. If no action is taken, the incident report will not be maintained.		** Taking no further action. If no action is taken, the incident report will not be maintained.
	**Formal consideration by the PEC.		** Formal consideration by the PEC.
	* For actions involving formal consideration, if a full investigation is deemed necessary, an impartial committee is formed, possibly including members of ARR and venue-appointed ethics or conduct committee members.		** For actions involving formal consideration, if a full investigation is deemed necessary, an impartial committee is formed, possibly including members of ARR and venue-appointed ethics or conduct committee members.
	* Notification: The Respondent is notified of the allegations and allowed to respond. All parties involved are expected to cooperate fully with the investigation. Investigations are to be conducted confidentially to protect all parties. Responses by the Respondents are expected within two weeks of notification by the PEC. Best efforts will be made to find contact information for respondents should the contact information provided not function at the time of notification. In case of non-response, the PEC will proceed assuming a blank respondent statement.		* '''Notification:''' The Respondent is notified of the allegations and allowed to respond. All parties involved are expected to cooperate fully with the investigation. Investigations are to be conducted confidentially to protect all parties. Responses by the Respondents are expected within two weeks of notification by the PEC. Best efforts will be made to find contact information for respondents should the contact information provided not function at the time of notification. In case of non-response, the PEC will proceed assuming a blank respondent statement.
			* '''Gathering evidence:''' The committee gathers evidence, such as emails, draft manuscripts, and review comments, and Respondent identity where applicable.
	* Gathering evidence: The committee gathers evidence, such as emails, draft manuscripts, and review comments, and Respondent identity where applicable.		* '''Deliberation:''' At least three members of the PEC, including a co-chair if available, will convene to examine the evidence and determine whether the publication ethics policy has been violated. The PEC may dismiss a complaint as unfounded or vexatious. If deemed vexatious, the PEC will reach out to the PCC to determine whether there is a case of harassment that should be investigated.
	* Deliberation: At least three members of the PEC, including a co-chair if available, will convene to examine the evidence and determine whether the publication ethics policy has been violated. The PEC may dismiss a complaint as unfounded or vexatious. If deemed vexatious, the PEC will reach out to the PCC to determine whether there is a case of harassment that should be investigated.		* '''Provisional decision and feedback:''' A provisional decision is made within three weeks. The Respondent is informed and may provide a rebuttal with additional information or context within two weeks. Decisions may be “upheld”, “not upheld”, or “no further action.”
	* Provisional decision and feedback: A provisional decision is made within three weeks. The Respondent is informed and may ~~be asked to~~ provide a rebuttal with additional information or context within two weeks.		* '''Consideration of the rebuttal:''' The committee decides after considering the rebuttal.
	* Consideration of the rebuttal: The committee decides after considering the rebuttal.		* '''Gathering feedback on the provisional recommendations and sanctions:''' The PEC recommends a decision and sanctions, if any. Decisions involving sanctions are circulated to the ACL Executive Committee for feedback and comment within two weeks.
	* Gathering feedback on the provisional recommendations and sanctions: The PEC recommends a decision and sanctions, if any. Decisions involving sanctions are circulated to the ACL Executive Committee for feedback and comment within two weeks.		* '''Final decision and communication:''' The decision by the ACL PEC is communicated to the Respondent and Complainant and documented while preserving their anonymity on the ACL wiki. A list of people currently with sanctions involving future submissions or reviewing is updated and confidentially shared with event conveners.
	* Final decision and communication: The decision by the ACL PEC is communicated to the Respondent and Complainant and documented while preserving their anonymity on the ACL wiki. A list of people currently with sanctions involving future submissions or reviewing is updated and confidentially shared with event conveners.		* '''Follow-up:''' The Respondent adheres to the sanctions instituted by the PEC. A deputized PEC member ensures that the decision is followed by following up with the authors if needed.
	* Follow-up: The Respondent adheres to the sanctions instituted by the PEC. A deputized PEC member ensures that the decision is followed by following up with the authors if needed.		* '''Documentation:''' All documentation, including the incident report, evidence, the Respondent’s statement, and the outcome report, is electronically documented by the PEC, except when the complaint is dismissed as unfounded or vexatious. In cases of vexatious complaints, an incident report documenting the misuse of the policy is maintained instead. Documentation would be stored for 5 years, and deleted thereafter.
	* Documentation: All documentation, including the incident report, evidence, the Respondent’s statement, and the outcome report, is electronically documented by the PEC, except when the complaint is dismissed as unfounded or vexatious. In cases of vexatious complaints, an incident report documenting the misuse of the policy is maintained instead. Documentation would be stored for 5 years, and deleted thereafter.

	== Sanctions ==		== Sanctions ==

	If, following its investigation, the Publication Ethics Committee (PEC) concludes that sanctions against a Respondent are justified, it will notify the ACL Executive of its recommendations. The Executive will vote on the PEC’s recommendation, ideally within two weeks. If approved, the Respondent will be informed accordingly. In all deliberations regarding sanctions, the PEC should consider the severity of the offense and ~~the likelihood~~ of ~~repeat offenses by~~ the Respondent.		If, following its investigation, the Publication Ethics Committee (PEC) concludes that sanctions against a Respondent are justified, it will notify the ACL Executive of its recommendations. The Executive will vote on the PEC’s recommendation, ideally within two weeks. If approved, the Respondent will be informed accordingly. In all deliberations regarding sanctions, the PEC should consider the severity of the offense and relevant documented prior history of the Respondent(s).

	In general, conduct that violates the ACL’s publication ethics policy may lead to sanctions from the ACL including post-publication redaction or removal of a paper, ineligibility to publish at future ACL events, and ineligibility to serve on the ACL Exec or Chapter Boards or to		In general, conduct that violates the ACL’s publication ethics policy may lead to sanctions from the ACL including post-publication redaction or removal of a paper, ineligibility to publish at future ACL events, and ineligibility to serve on the ACL Exec or Chapter Boards or to

Kokilj: added incident report form link

2025-03-25T14:00:10Z

added incident report form link

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	The ACL Publication Ethics Committee (PEC) ensures a fair publication process and addresses violations of the [[ACL Policy on Publication Ethics]]. This document outlines the implementation of the policy, including the committee's structure, processes, and sanctions.		The ACL Publication Ethics Committee (PEC) ensures a fair publication process and addresses violations of the [[ACL Policy on Publication Ethics]]. This document outlines the implementation of the policy, including the committee's structure, processes, and sanctions.

			If you would like to submit a formal complaint, you may do so by filling up our incident report form:
			https://forms.gle/N5wyS7SYNPB1hf498

	== Members ==		== Members ==

Kokilj: added links

2025-02-04T14:08:03Z

added links

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	<hr/>		<hr/>
	The ACL Publication Ethics Committee (PEC) ensures a fair publication process and addresses violations of the ACL Publication Ethics ~~Policy~~. This document outlines the implementation of the policy, including the committee's structure, processes, and sanctions.		The ACL Publication Ethics Committee (PEC) ensures a fair publication process and addresses violations of the [[ACL Policy on Publication Ethics]]. This document outlines the implementation of the policy, including the committee's structure, processes, and sanctions.


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	[[ACL Conflict-of-interest policy]]		[[ACL Conflict-of-interest policy]]
	[[Anti-Harassment Policy]]		[[Anti-Harassment Policy]]
	[~~https://www.aclweb.org/adminwiki/images/f/fe/ACL_Publication_Ethics_Policy.pdf~~ ACL Publication Ethics ~~Policy~~]		[[ACL Policy on Publication Ethics]]

Kokilj: /* Sanctions */

2024-12-21T08:06:21Z

Sanctions

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	become an ACL Fellow or Lifetime Achievement Award winner. Sanctions may include, but are not limited to, the following:		become an ACL Fellow or Lifetime Achievement Award winner. Sanctions may include, but are not limited to, the following:

	* In some cases of publication-related misconduct, the authors may be required to revise their paper to adhere to the PEC guidelines, accompanied with a list of revisions and a version with tracked changes. Alternatively, in the case of serious infractions, the paper		* In some cases of publication-related misconduct, the authors may be required to revise their paper to adhere to the PEC guidelines, accompanied with a list of revisions and a version with tracked changes. Alternatively, in the case of serious infractions, the paper may be removed.
	may be removed.
	* In the cases of publication-related misconduct that require revision, the PEC will coordinate with the ACL Anthology staff to ensure that the revised material is posted on the ACL Anthology website. In these cases, and departing from ACL Anthology’s standard practice, the original version may be removed.		* In the cases of publication-related misconduct that require revision, the PEC will coordinate with the ACL Anthology staff to ensure that the revised material is posted on the ACL Anthology website. In these cases, and departing from ACL Anthology’s standard practice, the original version may be removed.
	* A formal reprimand from the ACL Executive — a letter from the Executive to the Respondent stating that their behavior has violated publication ethics policies, with a warning that future violations will result in more severe sanctions.		* A formal reprimand from the ACL Executive — a letter from the Executive to the Respondent stating that their behavior has violated publication ethics policies, with a warning that future violations will result in more severe sanctions.

Kokilj: /* Handling Complaints */

2024-12-21T08:05:58Z

Handling Complaints

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	* Gathering evidence: The committee gathers evidence, such as emails, draft manuscripts, and review comments, and Respondent identity where applicable.		* Gathering evidence: The committee gathers evidence, such as emails, draft manuscripts, and review comments, and Respondent identity where applicable.
	* Deliberation: At least three members of the PEC, including a co-chair if available, will convene to examine the evidence and determine whether the publication ethics policy has been violated. The PEC may dismiss a complaint as unfounded or vexatious. If		* Deliberation: At least three members of the PEC, including a co-chair if available, will convene to examine the evidence and determine whether the publication ethics policy has been violated. The PEC may dismiss a complaint as unfounded or vexatious. If deemed vexatious, the PEC will reach out to the PCC to determine whether there is a case of harassment that should be investigated.
	deemed vexatious, the PEC will reach out to the PCC to determine whether there is a case of harassment that should be investigated.
	* Provisional decision and feedback: A provisional decision is made within three weeks. The Respondent is informed and may be asked to provide a rebuttal with additional information or context within two weeks.		* Provisional decision and feedback: A provisional decision is made within three weeks. The Respondent is informed and may be asked to provide a rebuttal with additional information or context within two weeks.
	* Consideration of the rebuttal: The committee decides after considering the rebuttal.		* Consideration of the rebuttal: The committee decides after considering the rebuttal.

Kokilj at 07:16, 21 December 2024

2024-12-21T07:16:36Z

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	<!--<p style="font-size:2em">ACL Publication Ethics Implementation</p> --> <hr/>		<!--<p style="font-size:2em">ACL Publication Ethics Implementation</p> --> <hr/>
	''Approved by the ACL Exec, 2024-11-19''		''Approved by the ACL Exec, 2024-11-19; Authored by Cahill, A., Derczynski, L., & Jaidka, K. ''

	<hr/>		<hr/>
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	=== Co-chairs ===		=== Co-chairs ===
	* Aoife Cahill		* Aoife Cahill (2024 - )
	* Leon Derczynski		* Leon Derczynski (2024 - )
	* Kokil Jaidka		* Kokil Jaidka (2024 - )

	=== General members ===		=== General members ===
	Svetlana Churina		Svetlana Churina (2024 - )

Kokilj: added members section

2024-12-21T07:02:52Z

added members section

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	The ACL Publication Ethics Committee (PEC) ensures a fair publication process and addresses violations of the ACL Publication Ethics Policy. This document outlines the implementation of the policy, including the committee's structure, processes, and sanctions.		The ACL Publication Ethics Committee (PEC) ensures a fair publication process and addresses violations of the ACL Publication Ethics Policy. This document outlines the implementation of the policy, including the committee's structure, processes, and sanctions.

	* ~~Dr.~~ Aoife Cahill
	* ~~Dr.~~ Leon Derczynski		== Members ==
	* ~~Dr.~~ Kokil Jaidka
	~~– Publication Ethics Committee co-chairs, November 2024~~		=== Co-chairs ===
	~~(Authors listed in order of surname, alphabetical)~~		* Aoife Cahill
			* Leon Derczynski
			* Kokil Jaidka

			=== General members ===
			Svetlana Churina


	== Background ==		== Background ==

Kokilj: typo

2024-12-06T07:46:52Z

typo

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	== Training and Resources ==		== Training and Resources ==

	PEC co-chairs provide virtual training for new members and ensure policies are linked to submission pages.		PEC co-chairs will provide virtual training for new members and ensure policies are linked to submission pages.

	== References ==		== References ==