ShiqiZhao at 03:32, 22 July 2018

2018-07-22T03:32:04Z

← Older revision		Revision as of 03:32, 22 July 2018
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	Notes of the post-conference breakfast		== Notes of the post-conference breakfast ==
	* General Chair		* General Chair
	** Remote Presentations		** Remote Presentations

ShiqiZhao at 03:29, 22 July 2018

2018-07-22T03:29:00Z

← Older revision		Revision as of 03:29, 22 July 2018
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	Melbourne		Melbourne


	Notes of the post-conference breakfast		Notes of the post-conference breakfast

ShiqiZhao at 03:27, 22 July 2018

2018-07-22T03:27:09Z

← Older revision		Revision as of 03:27, 22 July 2018
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			'''[[Conference_Handbook\|Conference Handbook]] - Post-conference Breakfast (ACL2018)'''

	July 19, 2018		July 19, 2018

ShiqiZhao at 03:24, 22 July 2018

2018-07-22T03:24:45Z

← Older revision		Revision as of 03:24, 22 July 2018
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	Melbourne		Melbourne

			Notes of the post-conference breakfast
	* General Chair		* General Chair
	** Remote Presentations		** Remote Presentations

ShiqiZhao: Created page with "July 19, 2018 Melbourne * General Chair Remote Presentations * In ACL2018: 7 remote presentations. Recorded presentations and live Q&A, which worked well. *** Need a..."

2018-07-22T03:23:55Z

Created page with "July 19, 2018 Melbourne * General Chair ** Remote Presentations *** In ACL2018: 7 remote presentations. Recorded presentations and live Q&A, which worked well. *** Need a..."

New page

July 19, 2018

Melbourne

* General Chair
** Remote Presentations
*** In ACL2018: 7 remote presentations. Recorded presentations and live Q&A, which worked well.
*** Need a Remote presentation Chair. It is better to be someone who knows the local situation in rooms.
*** Should check the reasons to prevent abuse of remote presentations.
*** Google is open to providing robots for remote presentation, if they are notified enough in advanve.
** Need a way to contact all attendees.

* Local Chairs
** Needed an APP chair. The company didn't work well (consider changing); cheap and not very receptive (slow response)
** A good practice: Use a shared file space for the documents; single place; Central point of control for the program (schedule)
** Use slack; make sure everybody is connected

* Video Chair
** Add another video chair
** Dealing with the company, formatting, look and feel.
** Priscilla: The US company doing it for NAACL and ACl in US is willing to go to Europe (EMNLP); Similar to START, should perhaps go into an agreement for all conferences, not just choose cheapest

* Handbook Chairs / publications Chairs
** Don't underestimate the work and time needed.
** Difference between final submission and modifications that are included later; copyright, etc.
** Lack of documentation on the procedure

* SRW
** Mentors at submission time to assist paper writing
** mentors for the conference. Maybe ask people at registration time if they want to be mentors, Priscilla can provide a list of registered people.

* Demos
** Demos should have more pages for screenshots

* Workshops
** Priscilla needs to know 6-8 weeks ahead about posters - number and locations, workshop schedules need to be adjusted
** Take care of this during the bidding/selection process too. Some workshops are very heavy on posters.

* Publicity
** People ask questions in social media and they expect fast responses. Need constant checking

* Sponsorship
** PCO to interact with the sponsors? Space and other parameters are conflictive; but well specified in the contract.
* Priscilla suggests to be harsh if they do not meet the requirements from the contract.

* Discussion about poster sessions at ACL 2019
** There are three options: lunch / evening / parallel
** Consider to have longer lunch break and go later into evening
** survey questions about poster time for people?
** Bernardo-Lluís-David-Anna to propose alternatives that are compatible with the venue

* Post-conference survey
** GC of ACL2018 will contact the ACL2019 organizers to check the forms and to add questions that are relevant for ACL2019.

* Business meeting
** Business meeting of ACL2018 was on the second day (for the first time). The time slot did not work well. Find a better time (it is better if there is a regular session afterwards).

* Accommodation
** Better advertisement of the hotels and accommodation (near the venue). Florence is very touristic and the conference is at the peak of the summer; place clear suggestions.

* Internet
** Strong Internet is needed. Can be expensive, but it is a must. Can attend another (CS) conference beforehand at the same venue to test the Internet condition.
** Live streaming at the conference: might need to block it from use in the venue.

* Local chairs and general chairs and program chairs will have registration refunded.

Post-conference Breakfast (ACL2018) - Revision history

ShiqiZhao at 03:32, 22 July 2018

ShiqiZhao at 03:29, 22 July 2018

ShiqiZhao at 03:27, 22 July 2018

ShiqiZhao at 03:24, 22 July 2018

ShiqiZhao: Created page with "July 19, 2018 Melbourne * General Chair ** Remote Presentations *** In ACL2018: 7 remote presentations. Recorded presentations and live Q&A, which worked well. *** Need a..."

ShiqiZhao: Created page with "July 19, 2018 Melbourne * General Chair Remote Presentations * In ACL2018: 7 remote presentations. Recorded presentations and live Q&A, which worked well. *** Need a..."