ShiqiZhao at 11:42, 16 August 2017

2017-08-16T11:42:59Z

← Older revision		Revision as of 11:42, 16 August 2017
Line 78:		Line 78:
	=== Reward to the volunteers & next generation IT ===		=== Reward to the volunteers & next generation IT ===
	* '''Actions:'''		* '''Actions:'''
	** We should consider creating a service award. ~~(Marti?)~~		** We should consider creating a service award.
	** We should recruit a pool of volunteers to do IT work. ~~(Marti, Jing-Shin)~~		** We should recruit a pool of volunteers to do IT work.

	=== Unethical use of the research results ===		=== Unethical use of the research results ===
	* '''Action:'''		* '''Action:'''
	** Set up a website to communicate with the public about CL technology, including the “dark side”. Encourage ACL members to write the texts. ~~(Emily, Walter)~~		** Set up a website to communicate with the public about CL technology, including the “dark side”. Encourage ACL members to write the texts.

ShiqiZhao: Created page with "ACL exec meeting (2017 summer) Sunday, July 30, 2017 Vancouver, Canada === Participants === * ACL exec: Joakim Nivre, Marti Hearst, Pushpak Bhattacharyya (Skype), Ming Zhou..."

2017-08-16T11:42:29Z

Created page with "ACL exec meeting (2017 summer) Sunday, July 30, 2017 Vancouver, Canada === Participants === * ACL exec: Joakim Nivre, Marti Hearst, Pushpak Bhattacharyya (Skype), Ming Zhou..."

New page

ACL exec meeting (2017 summer)

Sunday, July 30, 2017

Vancouver, Canada

=== Participants ===
* ACL exec: Joakim Nivre, Marti Hearst, Pushpak Bhattacharyya (Skype), Ming Zhou, Shiqi Zhao, Graeme Hirst, Yejin Choi, Jing-Shin Chang, Jennifer Foster, Emily Bender, Walter Daelemans, Paola Merlo, and Priscilla Rasmussen.
* AFNLP representative: Kam-Fai Wong
* Conference organizers: (1) ACL2017: Chris Callison-Burch, Regina Barzilay, Min-Yen Kan, Anoop Sarkar; (2) ACL2018: Claire Cardie, Iryna Gurevych, Yusuke Miyao, Tim Baldwin, Karin Verspoor, Trevor Cohn
* Kristina Toutanova, Lillian Lee (Skype)

=== Code of conduct ===
* '''Points raised in the discussion:'''
** Focus on narrow, practical things first.
** Committee should discuss whether a document is needed and, if so, what its nature (guidelines or binding) and scope (narrow or broad) should be.
** Make a survey among members about need, nature and scope.
* '''Action:'''
** Committee (chaired by Pushpak) will work out a proposal and present it to the Exec.

=== Anti-harassment procedures ===
* '''Points raised in the discussion:'''
** Set up a separate committee for anti-harassment issues.
** Need to keep records of harassment cases.
* '''Action:'''
** Committee (chaired by Emily) will work out a proposal and present it to the Exec.

=== Promoting diversity ===
* '''Publication of diversity statistics'''
** Do diversity statistics for all conferences (which can cover 85% of all members) as well as on the ACL portal (for those who renew their membership on the portal).
** The information of the members should be automatically imported to the portal, so that members needn’t to be asked multiple times.
* '''Proposal for a diversity & inclusion BIG (Broad Interest Group)'''
** Be supportive of creating a BIG.
** Call for (multi-year) sponsorship from industry to support diverse students.
* '''Actions:'''
** We will organize annual publication of diversity statistics starting from January 2017.
** We will communicate back to people behind the initiative to check if the current SIG model can work.
** We will check the existing rules about SIGs and find out what should be changed for a BIG.

=== ACL2017 & ACL2018 ===
* '''General and local chairs 2017:'''
** Childcare should be a multi-year experiment.
** Consider extra charge for exhibitions. (The benefits of Platinum and gold sponsors now include exhibition.)
* '''PC chairs 2017:'''
** Should set up institutional memory about ACs and reviewers.
** Encourage future ACL committees to consider building systematic format checker to fix the submission formatting problems.
** Recommend to have secretarial support to the program chairs to help with operational support. It should be long-term support over multiple conferences.
** It is better to have a mixed and more diverse program committee, with both senior and junior, male and female, well known and underrepresented.
** ACL committee should generally consider having a longer discussion period during paper reviewing, which helps improve the review quality.
* '''ACL-2018:'''
** Deadlines of long and short papers: The worst agenda is putting the deadline of long papers ahead of the short papers, which may result in a lot of resubmissions of the rejected long papers.
* '''Action:'''
** We will initiate a discussion with PC chairs for NAACL and ACL 2018 about how to continue the work on improving paper-reviewer matching, area chair organization, institutional memory, administrative support and format checking.

=== Preprint publishing and paper reviewing ===
* '''Points raised in the discussion:'''
** In the short term, guidelines on preprint publishing, for both reviewers and authors, should be ready for the upcoming conferences, e.g., NAACL2018 and ACL2018.
* '''Action:'''
** We will appoint a working group to quickly work out guidelines and policies for the conferences in 2018 and to propose long-term strategies.

=== Journals ===
* '''Actions:'''
** We will move TACL to a professional publisher (MIT Press is preferred).
** We will run an OJS server for both ACL and TACL. Ask SoftConf if they can do it.
** We will develop an ACL-wide system for duplicate detection. Ask SoftConf to set up API or search facility.
** We will set up search committees for new editors for both CL (1) and TACL (2) Deadline for committees to complete the work: end of 2017.

=== Growth of ACL in Asia ===
* '''Action:'''
** Convene a working group to discuss if ACL should create an Asian Chapter.

=== Regular reports ===
* '''Points raised in the discussion:'''
** SIG: We need a procedure to end a SIG if people think they no longer need it, or (better) make it dormant.
** EACL: change the EACL conference cycle to the NAACL model, which will start from 2020.
** NAACL: Consider the proposal to add an “Industry Track” at the NAACL conference.

=== Reward to the volunteers & next generation IT ===
* '''Actions:'''
** We should consider creating a service award. (Marti?)
** We should recruit a pool of volunteers to do IT work. (Marti, Jing-Shin)

=== Unethical use of the research results ===
* '''Action:'''
** Set up a website to communicate with the public about CL technology, including the “dark side”. Encourage ACL members to write the texts. (Emily, Walter)

Minutes (public version) - Revision history

ShiqiZhao at 11:42, 16 August 2017

ShiqiZhao: Created page with "ACL exec meeting (2017 summer) Sunday, July 30, 2017 Vancouver, Canada === Participants === * ACL exec: Joakim Nivre, Marti Hearst, Pushpak Bhattacharyya (Skype), Ming Zhou..."