Exec To Do List - Revision history

DragoRadev at 18:29, 19 November 2009

2009-11-19T18:29:27Z

← Older revision		Revision as of 18:29, 19 November 2009
Line 13:		Line 13:
	# very few submissions in IR/speech		# very few submissions in IR/speech
	# determine cost for "facebook" application (Robert)		# determine cost for "facebook" application (Robert)
	# Drago: consider its relationship with AAN: http://~~belobog~~.si.umich.edu/clair/anthology/index.cgi		# Drago: consider its relationship with AAN: http://clair.si.umich.edu/clair/anthology/index.cgi
	# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)		# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)
	# Check insurance of European accounts (Graeme, with Mike Rosner)		# Check insurance of European accounts (Graeme, with Mike Rosner)

DragoRadev at 18:28, 19 November 2009

2009-11-19T18:28:00Z

@@ Line 28: / Line 28: @@
 # A resolution was passed to thank Min Yen Kan for his work on the ACL Anthology. Thank Min.
 # Steven is liaising with Softconf about the integration of the ACLPUB software into START, to streamline the publication process.
-# General conference todo items:
+# General conference todo items [[conference todo items]]

DragoRadev at 18:27, 19 November 2009

2009-11-19T18:27:18Z

← Older revision		Revision as of 18:27, 19 November 2009
Line 27:		Line 27:
	# A resolution was approved to allocate $10K for student travel per conference. The budget template to be modified accordingly.		# A resolution was approved to allocate $10K for student travel per conference. The budget template to be modified accordingly.
	# A resolution was passed to thank Min Yen Kan for his work on the ACL Anthology. Thank Min.		# A resolution was passed to thank Min Yen Kan for his work on the ACL Anthology. Thank Min.
			# Steven is liaising with Softconf about the integration of the ACLPUB software into START, to streamline the publication process.
			# General conference todo items:
			- continuity of the conference logo design (on everything)
			- post signage that anticipates questions
			- monitor for announcements and daily schedules
			- make the source for the conference handbook publicly available
			- print the conference handbook only after all session and room information is available
			- Jan suggested that a central repository for handbook information should be made available to avoid duplication
			- Everyone should be careful when dealing with sensitive data.
			- It was suggested that the conference reviewing software should be linked directly with the Anthology.
			- It was also suggested to use the conference reviewing software to assign presentation slots at the conference.
			- Make all latex style files available.
			- Don’t start at 8:30 AM
			- Try and come up with better attendance estimates
			- There should be a backup plan for submission sites.
			- Standardize the workshops’s schedules.
			- Hold a survey to determine the optimal duration of EMNLP (e.g., 2 or 3 days).
			- There should be a workshop coordinator for each conference, not just for the entire year.
			- the percentages of accepted papers and posters should be given collectively (in concert with the understanding that posters are more than just second-tier papers).

DragoRadev at 18:25, 19 November 2009

2009-11-19T18:25:58Z

← Older revision		Revision as of 18:25, 19 November 2009
Line 25:		Line 25:
	# Action: issue of declaring single nominee elected; procedures could go into SIG constitution template -- resolve offline [Ido]		# Action: issue of declaring single nominee elected; procedures could go into SIG constitution template -- resolve offline [Ido]
	# Finalize the discussion about the algorithm for the 3-pack sponsorship		# Finalize the discussion about the algorithm for the 3-pack sponsorship
			# A resolution was approved to allocate $10K for student travel per conference. The budget template to be modified accordingly.
			# A resolution was passed to thank Min Yen Kan for his work on the ACL Anthology. Thank Min.

StevenBird at 22:34, 1 August 2009

2009-08-01T22:34:04Z

← Older revision		Revision as of 22:34, 1 August 2009
Line 15:		Line 15:
	# Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi		# Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi
	# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)		# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)
	~~# offer fire-sale of proceedings older than 3 years during 2009 (for $5 + S&H) (Priscilla)~~
	~~# consider other possible office locations (Priscilla)~~
	~~# the need to sell off steel shelving (Priscilla)~~
	~~# chase up Microsoft and Yahoo; liaise with sponsorship committee (Priscilla)~~
	~~# Check whether our Wachovia CDs are insured... (Graeme, Priscilla)~~
	# Check insurance of European accounts (Graeme, with Mike Rosner)		# Check insurance of European accounts (Graeme, with Mike Rosner)
	# explore idea of streaming video of conference talks integrated with Portal (Robert, Steven)		# explore idea of streaming video of conference talks integrated with Portal (Robert, Steven)
	~~# ask AAAI about their plans for dealing with the recession (Priscilla)~~
	# Drago send update on results of last round of ACL member initiatives so we can decide whether to do it again at ACL-2009 [Drago]		# Drago send update on results of last round of ACL member initiatives so we can decide whether to do it again at ACL-2009 [Drago]
	# authentication issue re publisher discount page to resolve [Drago, Bonnie, Priscilla, ...]		# authentication issue re publisher discount page to resolve [Drago, Bonnie, Priscilla, ...]

StevenBird at 22:27, 1 August 2009

2009-08-01T22:27:50Z

StevenBird: New page: # Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?) # Decide whether...

2009-08-01T22:26:53Z

New page: # Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?) # Decide whether...

New page

# Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?)

# Decide whether to encourage bids from organizations not affiliated with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii)

# For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget)

# Keep w/s attendance figures on wiki

# line up all conference chairs by end of previous summer

# ?? authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions

# follow up on last two years' membership proposals - possible get more proposals

# request less detail of preliminary site bids

# Kam Fai: discuss conference liability

# Graeme: auditing ACL

# Ido: involve dancing

# Ask authors to update their reference lists at the time of publication.

# very few submissions in IR/speech

# determine cost for "facebook" application (Robert)

# Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi

# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)

# offer fire-sale of proceedings older than 3 years during 2009 (for $5 + S&H) (Priscilla)

# consider other possible office locations (Priscilla)

# the need to sell off steel shelving (Priscilla)

# chase up Microsoft and Yahoo; liaise with sponsorship committee (Priscilla)

# Check whether our Wachovia CDs are insured... (Graeme, Priscilla)

# Check insurance of European accounts (Graeme, with Mike Rosner)

# explore idea of streaming video of conference talks integrated with Portal (Robert, Steven)

# ask AAAI about their plans for dealing with the recession (Priscilla)

# Drago send update on results of last round of ACL member initiatives so we can decide whether to do it again at ACL-2009 [Drago]

# authentication issue re publisher discount page to resolve [Drago, Bonnie, Priscilla, ...]

# revise the estimated ratio between full and discounted tickets for the banquet based on data from recent conferences [Priscilla]

# send info about ACL bid process to EACL and NAACL in case they want to revise their processes [Ido]

# write up concerns about divergence between ACL and NAACL approach to posters [Drago]

# issue of replacement of elected officers who step down to be resolved offline [Ido]

# Action: issue of declaring single nominee elected; procedures could go into SIG constitution template -- resolve offline [Ido]

# Finalize the discussion about the algorithm for the 3-pack sponsorship

← Older revision		Revision as of 22:27, 1 August 2009
Line 1:		Line 1:

	# Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?)		# Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?)

	# Decide whether to encourage bids from organizations not affiliated with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii)		# Decide whether to encourage bids from organizations not affiliated with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii)

	# For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget)		# For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget)

	# Keep w/s attendance figures on wiki		# Keep w/s attendance figures on wiki

	# line up all conference chairs by end of previous summer		# line up all conference chairs by end of previous summer

	# ?? authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions		# ?? authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions

	# follow up on last two years' membership proposals - possible get more proposals		# follow up on last two years' membership proposals - possible get more proposals

	# request less detail of preliminary site bids		# request less detail of preliminary site bids

	# Kam Fai: discuss conference liability		# Kam Fai: discuss conference liability

	# Graeme: auditing ACL		# Graeme: auditing ACL

	# Ido: involve dancing		# Ido: involve dancing

	# Ask authors to update their reference lists at the time of publication.		# Ask authors to update their reference lists at the time of publication.

	# very few submissions in IR/speech		# very few submissions in IR/speech

	# determine cost for "facebook" application (Robert)		# determine cost for "facebook" application (Robert)

	# Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi		# Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi

	# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)		# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)

	# offer fire-sale of proceedings older than 3 years during 2009 (for $5 + S&H) (Priscilla)		# offer fire-sale of proceedings older than 3 years during 2009 (for $5 + S&H) (Priscilla)

	# consider other possible office locations (Priscilla)		# consider other possible office locations (Priscilla)

	# the need to sell off steel shelving (Priscilla)		# the need to sell off steel shelving (Priscilla)

	# chase up Microsoft and Yahoo; liaise with sponsorship committee (Priscilla)		# chase up Microsoft and Yahoo; liaise with sponsorship committee (Priscilla)

	# Check whether our Wachovia CDs are insured... (Graeme, Priscilla)		# Check whether our Wachovia CDs are insured... (Graeme, Priscilla)

	# Check insurance of European accounts (Graeme, with Mike Rosner)		# Check insurance of European accounts (Graeme, with Mike Rosner)

	# explore idea of streaming video of conference talks integrated with Portal (Robert, Steven)		# explore idea of streaming video of conference talks integrated with Portal (Robert, Steven)

	# ask AAAI about their plans for dealing with the recession (Priscilla)		# ask AAAI about their plans for dealing with the recession (Priscilla)

	# Drago send update on results of last round of ACL member initiatives so we can decide whether to do it again at ACL-2009 [Drago]		# Drago send update on results of last round of ACL member initiatives so we can decide whether to do it again at ACL-2009 [Drago]

	# authentication issue re publisher discount page to resolve [Drago, Bonnie, Priscilla, ...]		# authentication issue re publisher discount page to resolve [Drago, Bonnie, Priscilla, ...]

	# revise the estimated ratio between full and discounted tickets for the banquet based on data from recent conferences [Priscilla]		# revise the estimated ratio between full and discounted tickets for the banquet based on data from recent conferences [Priscilla]

	# send info about ACL bid process to EACL and NAACL in case they want to revise their processes [Ido]		# send info about ACL bid process to EACL and NAACL in case they want to revise their processes [Ido]

	# write up concerns about divergence between ACL and NAACL approach to posters [Drago]		# write up concerns about divergence between ACL and NAACL approach to posters [Drago]

	# issue of replacement of elected officers who step down to be resolved offline [Ido]		# issue of replacement of elected officers who step down to be resolved offline [Ido]

	# Action: issue of declaring single nominee elected; procedures could go into SIG constitution template -- resolve offline [Ido]		# Action: issue of declaring single nominee elected; procedures could go into SIG constitution template -- resolve offline [Ido]

	# Finalize the discussion about the algorithm for the 3-pack sponsorship		# Finalize the discussion about the algorithm for the 3-pack sponsorship