Conference planning schedule - Revision history

ShiqiZhao at 01:52, 22 July 2021

2021-07-22T01:52:41Z

← Older revision		Revision as of 01:52, 22 July 2021
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	\| 37 \|\| CC \|\| Finalize CFB document \|\|		\| 37 \|\| CC \|\| Finalize CFB document \|\|
	\|-		\|-
	\| 36 \|\| CC \|\| Issue Call for Bids~~; check that acl20XY.org is held~~ \|\|		\| 36 \|\| CC \|\| Issue Call for Bids \|\|
	\|-		\|-
	\| 32 \|\| LC \|\| Deadline for potential bidders to signal their intention \|\| permits chair to contact them with updates to instructions		\| 32 \|\| LC \|\| Deadline for potential bidders to signal their intention \|\| permits chair to contact them with updates to instructions

StevenBird: /* Year -2 */

2009-05-08T09:46:34Z

Year -2

← Older revision		Revision as of 09:46, 8 May 2009
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	\| \|\| CC \|\| select Program Chair(s) ([[Program chair duties\|duties]])		\| \|\| CC \|\| select Program Chair(s) ([[Program chair duties\|duties]])
	\|-		\|-
	\| \|\| GC \|\| select Student Workshop Chair ([[Workshop chair duties\|duties]]), Faculty Advisor ([[Faculty advisor duties\|duties]]), Publications Chair ([[Publications chair duties\|duties]]), Tutorial Chair ([[Tutorial chair duties\|duties]]), Workshop Chair ([[Workshop chair duties\|duties]]), Demo Chair ([[Demo chair duties\|duties]])		\| \|\| GC \|\| select Student Workshop Chair ([[Workshop chair duties\|duties]]), Faculty Advisor ([[Faculty advisor duties\|duties]]), Publications Chair ([[Publications chair duties\|duties]]), Tutorial Chair ([[Tutorial chair duties\|duties]]), Workshop Chair ([[Workshop chair duties\|duties]]), Demo Chair ([[Demo chair duties\|duties]]). (NB. when the conference is in Europe, one of the students is usually drawn from the EACL student board.)
	\|-		\|-
	\| \|\| LC \|\| select Exhibits Coordinator ([[Exhibits chair duties\|duties]]), Publicity Chair ([[Publicity chair duties\|duties]]) \|\| set up email aliases		\| \|\| LC \|\| select Exhibits Coordinator ([[Exhibits chair duties\|duties]]), Publicity Chair ([[Publicity chair duties\|duties]]) \|\| set up email aliases

StevenBird: /* Year -2 */

2009-05-07T05:33:18Z

Year -2

← Older revision		Revision as of 05:33, 7 May 2009
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	! Months Out !! Who !! Activity !! Notes		! Months Out !! Who !! Activity !! Notes
	\|-		\|-
	\| 24 \|\| CC \|\| announce site at business meeting of ACL conference; announce on ACL mailing list and ACL website; site visit to happen during coming months; select a General Chair (see [[Selecting the general chair\|criteria-for-general-chair]]); Local chair to prepare workplan cf (~~see~~ [[Local arrangements chair duties\|duties]]) \|\| establish web presence		\| 24 \|\| CC \|\| announce site at business meeting of ACL conference; announce on ACL mailing list and ACL website; site visit to happen during coming months; select a General Chair (see [[Selecting the general chair\|criteria-for-general-chair]]); Local chair to prepare workplan ([[Local arrangements chair duties\|duties]]) \|\| establish web presence
	\|-		\|-
	\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)		\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)

StevenBird: /* Year -2 */

2009-05-07T05:33:00Z

Year -2

← Older revision		Revision as of 05:33, 7 May 2009
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	! Months Out !! Who !! Activity !! Notes		! Months Out !! Who !! Activity !! Notes
	\|-		\|-
	\| 24 \|\| CC \|\| announce site at business meeting of ACL conference; announce on ACL mailing list and ACL website; site visit to happen during coming months; select a General Chair (see [[Selecting the general chair\|criteria-for-general-chair]]); Local chair to prepare workplan cf (see [[Local arrangements chair duties ~~(Conference Handbook)~~ \| ~~Local arrangements chair~~ duties]]) \|\| establish web presence		\| 24 \|\| CC \|\| announce site at business meeting of ACL conference; announce on ACL mailing list and ACL website; site visit to happen during coming months; select a General Chair (see [[Selecting the general chair\|criteria-for-general-chair]]); Local chair to prepare workplan cf (see [[Local arrangements chair duties\|duties]]) \|\| establish web presence
	\|-		\|-
	\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)		\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)

StevenBird at 05:32, 7 May 2009

2009-05-07T05:32:06Z

← Older revision		Revision as of 05:32, 7 May 2009
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	\| \|\| CC \|\| select Program Chair(s) ([[Program chair duties\|duties]])		\| \|\| CC \|\| select Program Chair(s) ([[Program chair duties\|duties]])
	\|-		\|-
	\| \|\| ~~ALL~~ \|\| select Student Workshop Chair ([[Workshop chair duties\|duties]]), Faculty Advisor ([[Faculty advisor duties\|duties]]), Publications Chair ([[Publications chair duties\|duties]]), Tutorial Chair ([[Tutorial chair duties\|duties]]), Workshop Chair ([[Workshop chair duties\|duties]]), Demo Chair ([[Demo chair duties\|duties]])		\| \|\| GC \|\| select Student Workshop Chair ([[Workshop chair duties\|duties]]), Faculty Advisor ([[Faculty advisor duties\|duties]]), Publications Chair ([[Publications chair duties\|duties]]), Tutorial Chair ([[Tutorial chair duties\|duties]]), Workshop Chair ([[Workshop chair duties\|duties]]), Demo Chair ([[Demo chair duties\|duties]])
	\|-		\|-
	\| \|\| LC \|\| select Exhibits Coordinator ([[Exhibits chair duties\|duties]]), Publicity Chair ([[Publicity chair duties\|duties]]) \|\| set up email aliases		\| \|\| LC \|\| select Exhibits Coordinator ([[Exhibits chair duties\|duties]]), Publicity Chair ([[Publicity chair duties\|duties]]) \|\| set up email aliases

StevenBird at 05:30, 7 May 2009

2009-05-07T05:30:46Z

← Older revision		Revision as of 05:30, 7 May 2009
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	\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)		\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)
	\|-		\|-
	\| \|\| CC \|\| select Program Chair(s) ([[Program chair ~~duties\|duties]]), Student Workshop Chair ([[Workshop chair duties\|duties]]), Faculty Advisor ([[Faculty advisor~~ duties\|duties]])		\| \|\| CC \|\| select Program Chair(s) ([[Program chair duties\|duties]])
	\|-		\|-
	\| \|\| ~~GC?~~ \|\| select Publications Chair ([[Publications chair duties\|duties]]), Tutorial Chair ([[Tutorial chair duties\|duties]]), Workshop Chair ([[Workshop chair duties\|duties]]), Demo Chair ([[Demo chair duties\|duties]])		\| \|\| ALL \|\| select Student Workshop Chair ([[Workshop chair duties\|duties]]), Faculty Advisor ([[Faculty advisor duties\|duties]]), Publications Chair ([[Publications chair duties\|duties]]), Tutorial Chair ([[Tutorial chair duties\|duties]]), Workshop Chair ([[Workshop chair duties\|duties]]), Demo Chair ([[Demo chair duties\|duties]])
	\|-		\|-
	\| \|\| LC \|\| select Exhibits Coordinator ([[Exhibits chair duties\|duties]]), Publicity Chair ([[Publicity chair duties\|duties]]) \|\| set up email aliases		\| \|\| LC \|\| select Exhibits Coordinator ([[Exhibits chair duties\|duties]]), Publicity Chair ([[Publicity chair duties\|duties]]) \|\| set up email aliases

StevenBird at 05:28, 7 May 2009

2009-05-07T05:28:56Z

← Older revision		Revision as of 05:28, 7 May 2009
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	\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)		\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)
	\|-		\|-
	\| \|\| CC \|\| select Program Chair(s) ([[Program chair duties\|duties]]), Student Workshop Chair ([[Workshop chair duties\|duties]])		\| \|\| CC \|\| select Program Chair(s) ([[Program chair duties\|duties]]), Student Workshop Chair ([[Workshop chair duties\|duties]]), Faculty Advisor ([[Faculty advisor duties\|duties]])
	\|-		\|-
	\| \|\| GC? \|\| select Publications Chair ([[Publications chair duties\|duties]]), Tutorial Chair ([[Tutorial chair duties\|duties]]), Workshop Chair ([[Workshop chair duties\|duties]]), Demo Chair ([[Demo chair duties\|duties]])		\| \|\| GC? \|\| select Publications Chair ([[Publications chair duties\|duties]]), Tutorial Chair ([[Tutorial chair duties\|duties]]), Workshop Chair ([[Workshop chair duties\|duties]]), Demo Chair ([[Demo chair duties\|duties]])

StevenBird at 05:08, 7 May 2009

2009-05-07T05:08:45Z

← Older revision		Revision as of 05:08, 7 May 2009
Line 38:		Line 38:
	\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)		\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)
	\|-		\|-
	\| \|\| CC \|\| select Program Chair(s) ([[Program chair duties ~~(Conference Handbook)~~ \| duties]]), Student Workshop Chair ([[Workshop chair duties ~~(Conference Handbook)~~ \| duties]])		\| \|\| CC \|\| select Program Chair(s) ([[Program chair duties\|duties]]), Student Workshop Chair ([[Workshop chair duties\|duties]])
	\|-		\|-
	\| \|\| GC? \|\| select Publications Chair ([[Publications chair duties ~~(Conference Handbook)~~ \| duties]]), Tutorial Chair ([[Tutorial chair duties ~~(Conference Handbook)~~ \| duties]]), Workshop Chair ([[Workshop chair duties ~~(Conference Handbook)~~ \| duties]]), Demo Chair ([[Demo chair duties ~~(Conference Handbook)~~ \| duties]])		\| \|\| GC? \|\| select Publications Chair ([[Publications chair duties\|duties]]), Tutorial Chair ([[Tutorial chair duties\|duties]]), Workshop Chair ([[Workshop chair duties\|duties]]), Demo Chair ([[Demo chair duties\|duties]])
	\|-		\|-
	\| \|\| LC? \|\| select Exhibits Coordinator ([[Exhibits chair duties ~~(Conference Handbook)~~ \| duties]]), Publicity Chair ([[Publicity chair duties ~~(Conference Handbook)~~ \| duties]]) \|\| set up email aliases		\| \|\| LC \|\| select Exhibits Coordinator ([[Exhibits chair duties\|duties]]), Publicity Chair ([[Publicity chair duties\|duties]]) \|\| set up email aliases
	\|-		\|-
	\| 15 \|\| LC \|\| identify Local Arrangements Committee: one or two people who would be able to take over in case something happens to the local chair; one or two admin-level people; someone dedicated to audiovisual (AV) and space management; (possibly) webmaster (see [[webmaster]])		\| 15 \|\| LC \|\| identify Local Arrangements Committee: one or two people who would be able to take over in case something happens to the local chair; one or two admin-level people; someone dedicated to audiovisual (AV) and space management; (possibly) webmaster (see [[webmaster]])

StevenBird: /* Year -2 */

2009-02-18T11:33:48Z

Year -2

← Older revision		Revision as of 11:33, 18 February 2009
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	\|-		\|-
	\| 24 \|\| CC \|\| announce site at business meeting of ACL conference; announce on ACL mailing list and ACL website; site visit to happen during coming months; select a General Chair (see [[Selecting the general chair\|criteria-for-general-chair]]); Local chair to prepare workplan cf (see [[Local arrangements chair duties (Conference Handbook) \| Local arrangements chair duties]]) \|\| establish web presence		\| 24 \|\| CC \|\| announce site at business meeting of ACL conference; announce on ACL mailing list and ACL website; site visit to happen during coming months; select a General Chair (see [[Selecting the general chair\|criteria-for-general-chair]]); Local chair to prepare workplan cf (see [[Local arrangements chair duties (Conference Handbook) \| Local arrangements chair duties]]) \|\| establish web presence
	\|-
	~~\| \|\| LC \|\| finalize sponsorship chairs ([[Sponsorship chair duties (Conference Handbook) \| duties]])~~
	\|-		\|-
	\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)		\| 18 \|\| LC \|\| finalize location and dates, sign contracts by now for meetings and accommodations, pay any deposits (involves ACL Office)
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	\|-		\|-
	\| 15 \|\| LC \|\| identify Local Arrangements Committee: one or two people who would be able to take over in case something happens to the local chair; one or two admin-level people; someone dedicated to audiovisual (AV) and space management; (possibly) webmaster (see [[webmaster]])		\| 15 \|\| LC \|\| identify Local Arrangements Committee: one or two people who would be able to take over in case something happens to the local chair; one or two admin-level people; someone dedicated to audiovisual (AV) and space management; (possibly) webmaster (see [[webmaster]])
			\|-
			\| \|\| LC \|\| make contact with ACL Sponsorship Committee, identify local sponsorship chair to serve on this committee
	\|-		\|-
	\| \|\| LC \|\| collect preliminary local info (describe meeting place and accommodations, travel info, visas, weather, etc.)		\| \|\| LC \|\| collect preliminary local info (describe meeting place and accommodations, travel info, visas, weather, etc.)
	\|-
	\| \|\| GC/SC \|\| Create Sponsorship Committee ([[Sponsorship chair duties (Conference Handbook) \| duties]]), estimate budget needs (see [[Example budgets (Conference Handbook) \| Example budgets]]), assemble committee, mainly corporate insiders of likely sponsors, approach corporations to get placed on budget for next year
	\|-		\|-
	\| \|\| * \|\| General, program, local, and publicity chairs create and issue initial conference announcement; include theme, general outlines, location and dates, pointers to details, organizer contact info; publicize widely ([[Publicity chair duties (Conference Handbook)\| duties]])		\| \|\| * \|\| General, program, local, and publicity chairs create and issue initial conference announcement; include theme, general outlines, location and dates, pointers to details, organizer contact info; publicize widely ([[Publicity chair duties (Conference Handbook)\| duties]])
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	\|\| \|\| GC/LC/Webmaster \|\| Establish website; include general conference announcement; preliminary local info; stubs for calls for papers, etc.		\|\| \|\| GC/LC/Webmaster \|\| Establish website; include general conference announcement; preliminary local info; stubs for calls for papers, etc.
	\|}		\|}


	===T-12? months===		===T-12? months===

IdoDagan: /* Basic Timetable */

2009-01-28T20:56:14Z

Basic Timetable

← Older revision		Revision as of 20:56, 28 January 2009
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	\| 26 \|\| LC \|\| Deadline for final bids \|\| liaise with other professional societies about final dates		\| 26 \|\| LC \|\| Deadline for final bids \|\| liaise with other professional societies about final dates
	\|-		\|-
	\| 25 \|\| CC \|\| notify bidders and exec++ of result; set up basic conference website including venue and dates \|\| should be at least a month ahead of this year's main conference		\| 25 \|\| CC \|\| notify bidders and exec++ of result; provide informative feedback to all bidders; set up basic conference website including venue and dates \|\| should be at least a month ahead of this year's main conference
	\|}		\|}