Arranging the poster presentations - Revision history

Tcohn: /* Tips from ACL 2018 */

2020-01-31T05:24:10Z

Tips from ACL 2018

← Older revision		Revision as of 05:24, 31 January 2020
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	==Tips from ACL 2018==		==Tips from ACL 2018==

	In ACL 2018 we had a ~~very~~ large room for poster presentations and ~~wanted~~ to accomodate many posters, to handle the growing numbers of papers at ACL~~, but also allow for~~ shared ~~use of~~ the poster room with exhibitors and ~~multiple~~ catering stations. The 16m2 ~~recommended~~ from ACL 2015 wasn't going to be possible, nor were long rows of poster boards. The layout ~~needs to allow~~:		In ACL 2018 we had a large room for poster presentations and needed to accomodate many posters, to handle the growing numbers of papers at ACL. But we shared the poster room with exhibitors and several catering stations. The 16m2 per poster recommendation from ACL 2015 wasn't going to be possible, nor were long rows of poster boards. The layout ideally allows:

	1. Easy access to posters, so they can be viewed from a distance or up close		1. Easy access to posters, so they can be viewed from a distance or up close
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	5. Make optimal use of limited floor space		5. Make optimal use of limited floor space

	~~For this purpose, we used a triangle (isosceles)~~ of poster boards, each housing three landscape posters facing outwards. This means that the viewing area for each poster doesn't impinge on the viewing area for other posters in the ~~triad~~. ~~Next, we placed~~ each poster triangle so that the points of the triangle were directed towards the face fo posters on neighbouring triangles. (Confused? See sketch below.) This was the crowd around one poster ~~won~~'t spill into the way of other nearby posters, which often happens when there are narrow rows of posters.		Our solutions was to have many triangles of poster boards, each housing three landscape posters facing outwards. This means that the viewing area for each poster doesn't impinge on the viewing area for other posters in the group, unlike what happens when they are side-by-side in a row of poster boards. We arranged each poster triangle so that the points of the triangle were directed towards the face fo posters on neighbouring triangles. (Confused? See sketch below.) This was so that the crowd around one poster didn't spill into the way of other nearby posters, which often happens when there are narrow rows of posters. I

	[[File:triangle-poster-layout.jpg]]		[[File:triangle-poster-layout.jpg]]

	The illustration shows each poster board in red, each of which is 1.4m across, leading to 12m2 space per poster. The black hexagons are simply guide-lines showing the "virtual box" for each cluster of posters, and from this pattern it's easy to extend the poster area by simply adding additional hexagons. It does require some geometry, and can be tricky to communicate to the conference venue, but it's worth the effort!		The illustration shows each poster board in red, each of which is 1.4m across, leading to 12m2 space per poster. The black hexagons are simply guide-lines showing the "virtual box" for each cluster of posters, and from this pattern it's easy to extend the poster area by simply adding additional hexagons. It does require some geometry, and can be tricky to communicate to the conference venue, but it's worth the effort! Note that the pattern changes slightly at the walls, and sufficient space is needed to ensure that the wall mounted posters are still accessible.

	'''Pros/cons.''' When you can justify 16m2 per poster, then the ACL15 method above is probably best, so long as you put regular gaps between boards to let people get between corridors. This has the advantage of allowing people to cruise the posters more quickly, and see if anything piques their interest without feeling compelled to engage. The triangle layout makes it a bit harder to do this cursory scan. However it can make more efficient use of smaller rooms, incorporate obstacles (e.g., pillars in middle of triangles), and encourage more engagement with posters, as it is more intimate. It also supports more natural grouping of clusters of similar papers more coherently, rather than having them in a long line.		'''Pros/cons.''' When you can justify 16m2 per poster, then the ACL15 method above is probably best, so long as you put regular gaps between boards to let people get between corridors. This has the advantage of allowing people to cruise the posters more quickly, and see if anything piques their interest without feeling compelled to engage. The triangle layout makes it a bit harder to do this cursory scan. However it can make more efficient use of smaller rooms, incorporate obstacles (e.g., pillars in middle of triangles), and encourage more engagement with posters, as it is more intimate. It also supports more natural grouping of clusters of similar papers more coherently, rather than having them in a long line. It's also easier to spot people in the poster venue, as there are fewer interruptions to sight lines.

Tcohn: Added ACL18 poster layout summary

2020-01-31T05:10:36Z

Added ACL18 poster layout summary

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 There are two common ways of organizing poster sessions. The first, a more frequently used plan, is running large, combined sessions that are typically held in the evening after talk sessions are over. Usually light dinner and drinks are served during these sessions. An alternative plan is to run poster sessions parallel to the talk sessions throughout the day. Both types have been used successfully in the past conferences.
-The following guideline, written for the first type of poster sessions, is thanks to Michael Strube, the program co-chair of ACL 2015.
+The following guideline, written for the first type of poster sessions, is thanks to Michael Strube, the program co-chair of ACL 2015. Below this is a more recent experience from ACL 2018 which describes another compelling layout, thanks to Trevor Cohn, local co-chair.
 ==Tips from ACL 2015==
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 . Work closely together with Priscilla as -- in contrast to us -- she knows what she is doing.

YejinChoi: /* Spacing and Time */

2015-09-26T22:32:16Z

Spacing and Time

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	guidelines at ACL-IJCNLP 2015.		guidelines at ACL-IJCNLP 2015.

	===~~Spacing~~ and Time===		===Space and Time===

	Most importantly,		Most importantly,

YejinChoi: /* Spacing and Time */

2015-09-26T20:55:54Z

Spacing and Time

← Older revision		Revision as of 20:55, 26 September 2015
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	other. This requires that each poster occupies a virtual box of about		other. This requires that each poster occupies a virtual box of about
	four by four meters, hence each poster requires about 16 square		four by four meters, hence each poster requires about 16 square
	meters (please see the drawing ~~attached~~).		meters (please see the drawing below, artwork by Strube).

	[[File:poster.png\|600px]]		[[File:poster.png\|600px]]

YejinChoi: /* Spacing and Time */

2015-09-26T20:54:49Z

Spacing and Time

← Older revision		Revision as of 20:54, 26 September 2015
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	===Spacing and Time===		===Spacing and Time===

			Most importantly,

	1. It is critical to ensure that sufficient space and time will be allocated for poster presentation.		1. It is critical to ensure that sufficient space and time will be allocated for poster presentation.
	2. Space and time required are a function of the number of posters and		2. Space and time required are a function of the number of posters and the number of conference attendees.
	the number of conference attendees.

	Recent ACLs had about 200 poster presentations (long and short papers,		Recent ACLs had about 200 poster presentations (long and short papers,

YejinChoi: /* Tips from ACL 2015 */

2015-09-26T20:53:58Z

Tips from ACL 2015

← Older revision		Revision as of 20:53, 26 September 2015
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	the general perception is that a poster presentation is less worth		the general perception is that a poster presentation is less worth
	than an oral one. In order to do away with the "poster stigma"		than an oral one. In order to do away with the "poster stigma"
	(expression borrowed from the TACL editors-in-chief), we should organize		(an expression borrowed from the TACL editors-in-chief), we should organize
	poster sessions in a way that authors and audience will have the best		poster sessions in a way that authors and audience will have the best
	experience possible.		experience possible.

YejinChoi: /* Tips from ACL 2015 */

2015-09-26T20:53:41Z

Tips from ACL 2015

← Older revision		Revision as of 20:53, 26 September 2015
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	the general perception is that a poster presentation is less worth		the general perception is that a poster presentation is less worth
	than an oral one. In order to do away with the "poster stigma"		than an oral one. In order to do away with the "poster stigma"
	(expression ~~stolen~~ from the TACL editors-in-chief), we should organize		(expression borrowed from the TACL editors-in-chief), we should organize
	poster sessions in a way that authors and audience will have the best		poster sessions in a way that authors and audience will have the best
	experience possible.		experience possible.

YejinChoi at 20:52, 26 September 2015

2015-09-26T20:52:48Z

← Older revision		Revision as of 20:52, 26 September 2015
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	There are two ~~different~~ ways of organizing poster sessions. The first, a more ~~commonly~~ used plan, is running large, combined sessions that are typically held in the evening after talk sessions are over. Usually light dinner and drinks are served during these sessions. An alternative plan is to run poster sessions parallel to the talk sessions throughout the day. Both types have been used successfully in the past conferences.		There are two common ways of organizing poster sessions. The first, a more frequently used plan, is running large, combined sessions that are typically held in the evening after talk sessions are over. Usually light dinner and drinks are served during these sessions. An alternative plan is to run poster sessions parallel to the talk sessions throughout the day. Both types have been used successfully in the past conferences.
	The following guideline, written for the first type of poster sessions, is thanks to Michael Strube, the program co-chair of ACL 2015.		The following guideline, written for the first type of poster sessions, is thanks to Michael Strube, the program co-chair of ACL 2015.

YejinChoi at 20:48, 26 September 2015

2015-09-26T20:48:49Z

← Older revision		Revision as of 20:48, 26 September 2015
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	meters (please see the drawing attached).		meters (please see the drawing attached).

	[[File:poster.png]]		[[File:poster.png\|600px]]

	For a poster session with 100 posters we need a room of about 1600		For a poster session with 100 posters we need a room of about 1600

YejinChoi: /* Spacing and Time */

2015-09-26T20:47:44Z

Spacing and Time

← Older revision		Revision as of 20:47, 26 September 2015
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	meters (please see the drawing attached).		meters (please see the drawing attached).

	[[File:~~Example~~.~~jpg~~]]		[[File:poster.png]]

	For a poster session with 100 posters we need a room of about 1600		For a poster session with 100 posters we need a room of about 1600