2023Q3 Reports: Student Volunteer Chairs - Revision history

Azirikly: /* Submitted Applications */

2023-07-04T04:46:32Z

Submitted Applications

← Older revision		Revision as of 04:46, 4 July 2023
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	ACL 2023 received a total of 329 applications with ~84% in-person attendance preference. Figure 1 depicts the country frequency of the applicants. Figure 2 shows how many applicants for each position (e.g. PhD) we received.		ACL 2023 received a total of 329 applications with ~84% in-person attendance preference. Figure 1 depicts the country frequency of the applicants. Figure 2 shows how many applicants for each position (e.g. PhD) we received.

			[[File:Country.png]]

	Figure 1: country frequency of applicants		Figure 1: country frequency of applicants

			[[File:Position.png]]

	Figure 2: Position frequency of applicants		Figure 2: Position frequency of applicants



	==== Final Selections ====		==== Final Selections ====

Azirikly: /* Deadlines = */

2023-07-04T04:42:34Z

Deadlines =

← Older revision		Revision as of 04:42, 4 July 2023
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	Prepare a manual to provide further info on the application and the selection criteria		Prepare a manual to provide further info on the application and the selection criteria

	==== Deadlines =====		==== Deadlines ====
	The application was closed on May 31, 2023 and the decision notifications were sent out on June 5, 2023, which is 13 days before the early registration deadline (June 18, 2023). So all applicants were able to register for the conference under the early registration fee.		The application was closed on May 31, 2023 and the decision notifications were sent out on June 5, 2023, which is 13 days before the early registration deadline (June 18, 2023). So all applicants were able to register for the conference under the early registration fee.

Azirikly: /* Final Selections */

2023-07-04T04:41:34Z

Final Selections

← Older revision		Revision as of 04:41, 4 July 2023
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	* Final numbers of acceptance to be updated later.		* Final numbers of acceptance to be updated later.
	* Create a sheet for final decisions that includes the applicant general info (name, email, country, position), in addition to other info that would help in the selection process (e.g. has paper at ACL, first author, second author, reasons for volunteering, …), with a special attention to applicants from a minority and underrepresented groups or disadvantaged background.		* Create a sheet for final decisions that includes the applicant general info (name, email, country, position), in addition to other info that would help in the selection process (e.g. has paper at ACL, first author, second author, reasons for volunteering, …), with a special attention to applicants from a minority and underrepresented groups or disadvantaged background.
	** We created a “yes” and “maybe” lists in order to have backups for those who couldn’t make it anymore to ACL		** We created a “yes” and “maybe” lists in order to have backups for those who couldn’t make it anymore to ACL
	* The final list contained a combination of in-person and remote volunteers.		* The final list contained a combination of in-person and remote volunteers.
	* Each volunteer was expected to help for 8 hours during the conference period. Underline along with other platforms were updated to reflect the tasks and requirements from the volunteers.		* Each volunteer was expected to help for 8 hours during the conference period. Underline along with other platforms were updated to reflect the tasks and requirements from the volunteers.

Azirikly: Created page with "= ACL 2023 Student Volunteers Chairs Report = This report provides some details on the following items about the student volunteer program at ACL 2023. * Call for Volunteers..."

2023-07-04T04:40:06Z

Created page with "= ACL 2023 Student Volunteers Chairs Report = This report provides some details on the following items about the student volunteer program at ACL 2023. * Call for Volunteers..."

New page

= ACL 2023 Student Volunteers Chairs Report =

This report provides some details on the following items about the student volunteer program at ACL 2023.
* Call for Volunteers
* Deadlines
* Submitted Applications
* Final Selections

==== Call for Volunteers ====
The call for volunteers was out ~3 weeks before the deadline. We prepared the application form with the event assistant.
Compile list of information that is needed from the applicant (e.g. name, email, address, CV). See the application form for more details.
Prepare a manual to provide further info on the application and the selection criteria

==== Deadlines =====
The application was closed on May 31, 2023 and the decision notifications were sent out on June 5, 2023, which is 13 days before the early registration deadline (June 18, 2023). So all applicants were able to register for the conference under the early registration fee.

==== Submitted Applications ====
ACL 2023 received a total of 329 applications with ~84% in-person attendance preference. Figure 1 depicts the country frequency of the applicants. Figure 2 shows how many applicants for each position (e.g. PhD) we received.

Figure 1: country frequency of applicants

Figure 2: Position frequency of applicants

==== Final Selections ====
* Final numbers of acceptance to be updated later.
* Create a sheet for final decisions that includes the applicant general info (name, email, country, position), in addition to other info that would help in the selection process (e.g. has paper at ACL, first author, second author, reasons for volunteering, …), with a special attention to applicants from a minority and underrepresented groups or disadvantaged background.
** We created a “yes” and “maybe” lists in order to have backups for those who couldn’t make it anymore to ACL
* The final list contained a combination of in-person and remote volunteers.
* Each volunteer was expected to help for 8 hours during the conference period. Underline along with other platforms were updated to reflect the tasks and requirements from the volunteers.