2022Q1 Reports: Sponsorship Director - Revision history

ChrisCallisonBurch: /* ACL Sponsorship Committee */

2022-03-08T22:57:57Z

ACL Sponsorship Committee

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	* Priscilla Rasmussen <acl.rasmussen@gmail.com> - ACL Business Manager		* Priscilla Rasmussen <acl.rasmussen@gmail.com> - ACL Business Manager
	* Chin-Yew Lin <cyl@microsoft.com> - Sponsorship Chair for SIGDAT		* Chin-Yew Lin <cyl@microsoft.com> - Sponsorship Chair for SIGDAT
	* ??? - Sponsorship Chair for EACL chapter		* Kenneth Heafield <kheafiel@inf.ed.ac.uk> - Sponshorship Chair for EACL chapter
	* Kenneth Heafield <kheafiel@inf.ed.ac.uk> - Sponshorship Chair for EACL ~~chapter starting in Jan 2021~~		* Akiko Aizawa <aizawa@nii.ac.jp> - Sponsorship Chair for AACL chapter
	* Wanxiang Che <wanxiang@gmail.com> - Sponsorship Chair for AACL chapter
	* ~~Yusuke Miyao~~ <~~yusuke~~@~~is.s.u-tokyo~~.ac.jp> - Sponsorship Chair for AACL chapter
	* Mohit Bansal <mbansal@cs.unc.edu> - Sponsorship Chair for NAACL chapter		* Mohit Bansal <mbansal@cs.unc.edu> - Sponsorship Chair for NAACL chapter
	* Ves Stoyanov <ves@fb.com> - Sponsorship Chair for NAACL chapter		* Ves Stoyanov <ves@fb.com> - Sponsorship Chair for NAACL chapter

ChrisCallisonBurch: /* Current Sponsors for 2022 Conferences */

2022-03-04T20:20:07Z

Current Sponsors for 2022 Conferences

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	As of March 4, 2022 we have secured the following confirmed sponsors.		As of March 4, 2022 we have secured the following confirmed sponsors.
	* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), IBM (Platinum), Megagon (Platinum), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)		* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)
	* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)		* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)
	* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)		* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)
	* AACL: Adobe (Bronze)		* AACL: Adobe (Bronze)
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	* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.		* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.

	The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $~~400~~,~~510~~. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).		The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).

	I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing \| this spreadsheet] to track sponsorship leads and commitments.		I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing \| this spreadsheet] to track sponsorship leads and commitments.



	== Action item for regional chapters, SIGDAT ==		== Action item for regional chapters, SIGDAT ==

	At the start of each year, please pick a representative for your chapter to serve a 2 year term. Ideally we'll have 2 reps from each group serving staggered 2 year terms.		At the start of each year, please pick a representative for your chapter to serve a 2 year term. Ideally we'll have 2 reps from each group serving staggered 2 year terms.

ChrisCallisonBurch at 18:02, 4 March 2022

2022-03-04T18:02:47Z

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	This is the second year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and ~~official began~~ in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011.		This is the second year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011.

ChrisCallisonBurch at 17:59, 4 March 2022

2022-03-04T17:59:51Z

← Older revision		Revision as of 17:59, 4 March 2022
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	I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing \| this spreadsheet] to track sponsorship leads and commitments.		I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing \| this spreadsheet] to track sponsorship leads and commitments.

	~~== Suggested Policies ==~~


	Last year, Colin Cherry asked that the ACL Exec vote on adopting a Sponsorship policy similar to the [https://facctconference.org/2021/sponsorship_policy.html ACM FAccT conference's Sponsorship Policy]

	''…outside contributions raise serious concerns about the independence of the conference and the legitimacy that the conference may confer on sponsors and supporters. We take these concerns seriously and have taken a number of steps to ensure that we’re able to maintain a transparent and appropriate relationship with our funders:''
	* ''To ensure the independence and integrity of the conference, sponsors have no say over the paper selection process, tutorial selection process, choice of invited speakers, the composition of the program committees, or the best paper awards. The substance and structure of the conference are determined independently by the program committees.''
	* ''All papers are chosen through a rigorous, double-blind peer review process. Authors of submitted papers must also disclose conflicts of interest by identifying institutions and potential reviewers with whom they have existing relationships.''
	* ''We will always acknowledge our sources of financial support''
	* ''We will always disclose the benefits that funders receive as a condition of their contributions.''
	* ''Sponsors can only contribute to a general fund; they cannot specify how their contributions are spent.''

	~~TODO: Was this adopted? If so I'll add information to the sponsorship websites.~~

ChrisCallisonBurch: /* Sponsorship Booklet for 2022 Conferences */

2022-03-04T17:59:28Z

Sponsorship Booklet for 2022 Conferences

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	The Sponsorship Booklet now includes a page with the ACL Sponsorship Conflict of Interest Policy. It states:		The Sponsorship Booklet now includes a page with the ACL Sponsorship Conflict of Interest Policy. It states:

	~~{{blockquote\|text=~~
	To ensure the independence and integrity of the conference, sponsors have no say over the paper selection process, tutorial selection process, choice of invited speakers, the composition of the program committees, or the best paper awards. The substance and structure of the conference are determined independently by the program committees and/or conference organizers.		To ensure the independence and integrity of the conference, sponsors have no say over the paper selection process, tutorial selection process, choice of invited speakers, the composition of the program committees, or the best paper awards. The substance and structure of the conference are determined independently by the program committees and/or conference organizers.

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	As one of the sponsor benefits, a Participant List may be requested by sponsors at any time and this list will contain name/email/affiliation, and country. Additionally, a separate list of those attendees wanting to talk with sponsors about employment opportunities will be made available. In both cases, inclusion in these lists is at the attendee's option. In keeping with the spirit of inclusivity, we ask that these lists not be used to invite subsets of attendees to exclusive parties or events. The lists may not be used for advertising or solicitation purposes.		As one of the sponsor benefits, a Participant List may be requested by sponsors at any time and this list will contain name/email/affiliation, and country. Additionally, a separate list of those attendees wanting to talk with sponsors about employment opportunities will be made available. In both cases, inclusion in these lists is at the attendee's option. In keeping with the spirit of inclusivity, we ask that these lists not be used to invite subsets of attendees to exclusive parties or events. The lists may not be used for advertising or solicitation purposes.
	~~\|multiline=yes}}~~

	== Current Sponsors for 2022 Conferences ==		== Current Sponsors for 2022 Conferences ==

ChrisCallisonBurch: /* Sponsorship Booklet for 2022 Conferences */

2022-03-04T17:59:15Z

Sponsorship Booklet for 2022 Conferences

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	The Sponsorship Booklet now includes a page with the ACL Sponsorship Conflict of Interest Policy. It states:		The Sponsorship Booklet now includes a page with the ACL Sponsorship Conflict of Interest Policy. It states:

			{{blockquote\|text=
	To ensure the independence and integrity of the conference, sponsors have no say over the paper selection process, tutorial selection process, choice of invited speakers, the composition of the program committees, or the best paper awards. The substance and structure of the conference are determined independently by the program committees and/or conference organizers.		To ensure the independence and integrity of the conference, sponsors have no say over the paper selection process, tutorial selection process, choice of invited speakers, the composition of the program committees, or the best paper awards. The substance and structure of the conference are determined independently by the program committees and/or conference organizers.

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	As one of the sponsor benefits, a Participant List may be requested by sponsors at any time and this list will contain name/email/affiliation, and country. Additionally, a separate list of those attendees wanting to talk with sponsors about employment opportunities will be made available. In both cases, inclusion in these lists is at the attendee's option. In keeping with the spirit of inclusivity, we ask that these lists not be used to invite subsets of attendees to exclusive parties or events. The lists may not be used for advertising or solicitation purposes.		As one of the sponsor benefits, a Participant List may be requested by sponsors at any time and this list will contain name/email/affiliation, and country. Additionally, a separate list of those attendees wanting to talk with sponsors about employment opportunities will be made available. In both cases, inclusion in these lists is at the attendee's option. In keeping with the spirit of inclusivity, we ask that these lists not be used to invite subsets of attendees to exclusive parties or events. The lists may not be used for advertising or solicitation purposes.
			\|multiline=yes}}

	== Current Sponsors for 2022 Conferences ==		== Current Sponsors for 2022 Conferences ==

ChrisCallisonBurch: /* Sponsorship Booklet for 2022 Conferences */

2022-03-04T17:56:39Z

Sponsorship Booklet for 2022 Conferences

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	I hired a designer to make the Sponsorship Booklet again this year. We hired Kira Grennan <kira.grennan@gmail.com> who updated [https://docs.google.com/presentation/d/1zJruPujnawzBvzzcNfewsm84DE0ZTLgyA7ccq5tQRKk/edit?usp=sharing \| the sponsorship booklet] plus created [https://docs.google.com/document/d/18p3ltJS1u5wPxiLBRmbZO3KnyTo8NOsoBHdqqHibjiE/edit?usp=sharing \| a new wordmark for ACL invoices and letterhead] for about $350 USD. Here's [https://acl2020.org/downloads/Sponsorship-2020-booklet.pdf \| the old style booklet] and [https://docs.google.com/document/d/1i0Scg-YAOVlzdT_kFQZs54cVTnpFvWpi/edit?usp=sharing&ouid=116547114033693778424&rtpof=true&sd=true \| the old letterhead] prior to us hiring a designer, for comparison.		I hired a designer to make the Sponsorship Booklet again this year. We hired Kira Grennan <kira.grennan@gmail.com> who updated [https://docs.google.com/presentation/d/1zJruPujnawzBvzzcNfewsm84DE0ZTLgyA7ccq5tQRKk/edit?usp=sharing \| the sponsorship booklet] plus created [https://docs.google.com/document/d/18p3ltJS1u5wPxiLBRmbZO3KnyTo8NOsoBHdqqHibjiE/edit?usp=sharing \| a new wordmark for ACL invoices and letterhead] for about $350 USD. Here's [https://acl2020.org/downloads/Sponsorship-2020-booklet.pdf \| the old style booklet] and [https://docs.google.com/document/d/1i0Scg-YAOVlzdT_kFQZs54cVTnpFvWpi/edit?usp=sharing&ouid=116547114033693778424&rtpof=true&sd=true \| the old letterhead] prior to us hiring a designer, for comparison.

			The Sponsorship Booklet now includes a page with the ACL Sponsorship Conflict of Interest Policy. It states:

			To ensure the independence and integrity of the conference, sponsors have no say over the paper selection process, tutorial selection process, choice of invited speakers, the composition of the program committees, or the best paper awards. The substance and structure of the conference are determined independently by the program committees and/or conference organizers.

			The ACL will always acknowledge our sources of financial support.

			The ACL will always disclose the benefits that funders receive as a condition of their contributions.

			Sponsors can only contribute to a general fund; they cannot specify how their contributions are spent, with the following exceptions:
			1. Sponsors are allowed to contribute toward a specific workshop hosted by an ACL conference.
			2. Sponsors are allowed to contribute directly toward specific focus areas that are documented in our sponsorship booklet, with a recent example being sponsorship for Diversity and Inclusion efforts at conferences.

			As one of the sponsor benefits, a Participant List may be requested by sponsors at any time and this list will contain name/email/affiliation, and country. Additionally, a separate list of those attendees wanting to talk with sponsors about employment opportunities will be made available. In both cases, inclusion in these lists is at the attendee's option. In keeping with the spirit of inclusivity, we ask that these lists not be used to invite subsets of attendees to exclusive parties or events. The lists may not be used for advertising or solicitation purposes.

	== Current Sponsors for 2022 Conferences ==		== Current Sponsors for 2022 Conferences ==

ChrisCallisonBurch: /* Action Needed From ACL Exec */

2022-03-04T16:37:07Z

Action Needed From ACL Exec

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	* Who in the organization should process credit card payments?		* Who in the organization should process credit card payments?
	* Who in the organization should be the point of contact for purchase orders (another mechanism by which sponsors pay us)? I have done this for now.		* Who in the organization should be the point of contact for purchase orders (another mechanism by which sponsors pay us)? I have done this for now.
	* Who in the organization can verify that payments have made by sponsors? ~~This person will presumably need~~ read-only access to the ACL bank account.		* Who in the organization can verify that payments have made by sponsors? It may be helpful to grant me and future Sponsorship Directors read-only access to the ACL bank account.

	== ACL Sponsorship Committee ==		== ACL Sponsorship Committee ==

ChrisCallisonBurch: /* Action Needed From ACL Exec */

2022-03-04T16:36:16Z

Action Needed From ACL Exec

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	* What is the new address of the ACL? Previously, we used Priscilla's address (209 N. Eighth Street, Stroudsburg, Pennsylvania 18360 USA).		* What is the new address of the ACL? Previously, we used Priscilla's address (209 N. Eighth Street, Stroudsburg, Pennsylvania 18360 USA).
	* Who in the organization should process credit card payments?		* Who in the organization should process credit card payments?
			* Who in the organization should be the point of contact for purchase orders (another mechanism by which sponsors pay us)? I have done this for now.
	* Who in the organization can verify that payments have made by sponsors? This person will presumably need read-only access to the ACL bank account.		* Who in the organization can verify that payments have made by sponsors? This person will presumably need read-only access to the ACL bank account.

ChrisCallisonBurch: /* Duties of the Sponsorship Director */

2022-03-04T16:34:36Z

Duties of the Sponsorship Director

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	== Duties of the Sponsorship Director ==		== Duties of the Sponsorship Director ==

	~~The~~ responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:		Since it is a new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:
	* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing\|ACL Sponsorship Committee Procedures].		* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing\|ACL Sponsorship Committee Procedures].
	* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level		* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level