2022Q1 Reports: Ethics Committee Co-chairs-Draft - Revision history

Knmnyn: /* Ethics Survey */

2022-03-12T02:15:29Z

Ethics Survey

← Older revision		Revision as of 02:15, 12 March 2022
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	The AEC created and fielded a ACL membership-wide survey to capture ACL members' opinions about CL/NLP ethics. The AEC felt that this work was a key area to establish the foundation of the AEC, as we hope to best understand and serve our membership. While ethical conduct is a requirement in both professional and research committees – such that an ethics committee such as this AEC are necessary — we still sought to better understand the current opinions and understandings that the membership has of this requirement.		The AEC created and fielded a ACL membership-wide survey to capture ACL members' opinions about CL/NLP ethics. The AEC felt that this work was a key area to establish the foundation of the AEC, as we hope to best understand and serve our membership. While ethical conduct is a requirement in both professional and research committees – such that an ethics committee such as this AEC are necessary — we still sought to better understand the current opinions and understandings that the membership has of this requirement.

	Edited over the October—December period of 2021, the survey was launched in mid-January 2021, and was open for a period of approximately five weeks. The survey's eight questions were designed to be short and non-leading as much as possible. Each question contained a structured component (multiple-choice question) for collecting aggregate statistics and an option to elaborate in more detail. The committee will produce a report to be presented at a suitable venue later in 2022, and archived within the AEC's public website in due course.		Edited over the October—December period of 2021, the survey was launched in mid-January 2021, and was open for a period of approximately five weeks. The survey's [[2022Q1_Reports:_Ethics_Committee_Co-chairs-Survey-Questions\|eight questions]] were designed to be short and non-leading as much as possible. Each question contained a structured component (multiple-choice question) for collecting aggregate statistics and an option to elaborate in more detail. The committee will produce a report to be presented at a suitable venue later in 2022, and archived within the AEC's public website in due course.

	~~The questions asked were:~~
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	Yulia Tsvetkov and Karën Fort co-chair this subcommittee.		Yulia Tsvetkov and Karën Fort co-chair this subcommittee.

Knmnyn at 02:08, 12 March 2022

2022-03-12T02:08:05Z

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 == General ==
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 The AEC created and fielded a ACL membership-wide survey to capture ACL members' opinions about CL/NLP ethics.  The AEC felt that this work was a key area to establish the foundation of the AEC, as we hope to best understand and serve our membership.  While ethical conduct is a requirement in both professional and research committees – such that an ethics committee such as this AEC are necessary — we still sought to better understand the current opinions and understandings that the membership has of this requirement.
-Edited over the October—December period of 2021, the survey was launched in mid-January 2021, and was open for a period of approximately five weeks.  The survey's [[2022Q1_Reports:_Ethics_Committee_Co-chairs-Survey-Questions|eight questions]] were designed to be short and non-leading as much as possible. Each question contained a structured component (multiple-choice question) for collecting aggregate statistics and an option to elaborate in more detail. The committee will produce a report to be presented at a suitable venue later in 2022, and archived within the AEC's public website in due course.
+Edited over the October—December period of 2021, the survey was launched in mid-January 2021, and was open for a period of approximately five weeks.  The survey's eight questions were designed to be short and non-leading as much as possible. Each question contained a structured component (multiple-choice question) for collecting aggregate statistics and an option to elaborate in more detail. The committee will produce a report to be presented at a suitable venue later in 2022, and archived within the AEC's public website in due course.
 Yulia Tsvetkov and Karën Fort co-chair this subcommittee.

Knmnyn: /* Ethics Survey */

2022-03-12T01:51:31Z

Ethics Survey

← Older revision		Revision as of 01:51, 12 March 2022
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	The AEC created and fielded a ACL membership-wide survey to capture ACL members' opinions about CL/NLP ethics. The AEC felt that this work was a key area to establish the foundation of the AEC, as we hope to best understand and serve our membership. While ethical conduct is a requirement in both professional and research committees – such that an ethics committee such as this AEC are necessary — we still sought to better understand the current opinions and understandings that the membership has of this requirement.		The AEC created and fielded a ACL membership-wide survey to capture ACL members' opinions about CL/NLP ethics. The AEC felt that this work was a key area to establish the foundation of the AEC, as we hope to best understand and serve our membership. While ethical conduct is a requirement in both professional and research committees – such that an ethics committee such as this AEC are necessary — we still sought to better understand the current opinions and understandings that the membership has of this requirement.

	Edited over the October—December period of 2021, the survey was launched in mid-January 2021, and was open for a period of approximately five weeks. The survey's [~~eight questions](~~2022Q1_Reports:_Ethics_Committee_Co-chairs-Survey-Questions) were designed to be short and non-leading as much as possible. Each question contained a structured component (multiple-choice question) for collecting aggregate statistics and an option to elaborate in more detail. The committee will produce a report to be presented at a suitable venue later in 2022, and archived within the AEC's public website in due course.		Edited over the October—December period of 2021, the survey was launched in mid-January 2021, and was open for a period of approximately five weeks. The survey's [[2022Q1_Reports:_Ethics_Committee_Co-chairs-Survey-Questions\|eight questions]] were designed to be short and non-leading as much as possible. Each question contained a structured component (multiple-choice question) for collecting aggregate statistics and an option to elaborate in more detail. The committee will produce a report to be presented at a suitable venue later in 2022, and archived within the AEC's public website in due course.

	Yulia Tsvetkov and Karën Fort co-chair this subcommittee.		Yulia Tsvetkov and Karën Fort co-chair this subcommittee.

Knmnyn: /* Ethics Survey */

2022-03-12T01:46:48Z

Ethics Survey

← Older revision		Revision as of 01:46, 12 March 2022
Line 29:		Line 29:
	The AEC created and fielded a ACL membership-wide survey to capture ACL members' opinions about CL/NLP ethics. The AEC felt that this work was a key area to establish the foundation of the AEC, as we hope to best understand and serve our membership. While ethical conduct is a requirement in both professional and research committees – such that an ethics committee such as this AEC are necessary — we still sought to better understand the current opinions and understandings that the membership has of this requirement.		The AEC created and fielded a ACL membership-wide survey to capture ACL members' opinions about CL/NLP ethics. The AEC felt that this work was a key area to establish the foundation of the AEC, as we hope to best understand and serve our membership. While ethical conduct is a requirement in both professional and research committees – such that an ethics committee such as this AEC are necessary — we still sought to better understand the current opinions and understandings that the membership has of this requirement.

	Edited over the October—December period of 2021, the survey was launched in mid-January 2021, and was open for a period of approximately five weeks. The survey's eight questions were designed to be short and non-leading as much as possible. Each question contained a structured component (multiple-choice question) for collecting aggregate statistics and an option to elaborate in more detail. The committee will produce a report to be presented at a suitable venue later in 2022, and archived within the AEC's public website in due course.		Edited over the October—December period of 2021, the survey was launched in mid-January 2021, and was open for a period of approximately five weeks. The survey's [eight questions](2022Q1_Reports:_Ethics_Committee_Co-chairs-Survey-Questions) were designed to be short and non-leading as much as possible. Each question contained a structured component (multiple-choice question) for collecting aggregate statistics and an option to elaborate in more detail. The committee will produce a report to be presented at a suitable venue later in 2022, and archived within the AEC's public website in due course.

	Yulia Tsvetkov and Karën Fort co-chair this subcommittee.		Yulia Tsvetkov and Karën Fort co-chair this subcommittee.

Knmnyn at 23:06, 10 March 2022

2022-03-10T23:06:38Z

← Older revision		Revision as of 23:06, 10 March 2022
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	* The ACL Rolling Review (ARR): As the main source and pool of reviewers for *ACL venues, the ARR represents the key venue for fielding and distributing canonical ethical reviewing guidelines. The AEC has no direct jurisdiction over the ARR, but will seek to work together to develop a clear set of guidelines to recommend that ARR adopts. The AEC also does not operate an ethics reviewing pool, although it may serve as a repository of knowledge about who and how to recruit for ethics-based reviews. It is the AEC's hope that the ARR ethical reviewing guidelines epitomises the key decisions agreed by the AEC. We view this partnership as a key element for the AEC. The AEC membership also reflects this, as both Pascale Fung and Dirk Hovy serve in the ARR initiative (Pascale as co-chair and Dirk as Ethics review chair)		* The ACL Rolling Review (ARR): As the main source and pool of reviewers for *ACL venues, the ARR represents the key venue for fielding and distributing canonical ethical reviewing guidelines. The AEC has no direct jurisdiction over the ARR, but will seek to work together to develop a clear set of guidelines to recommend that ARR adopts. The AEC also does not operate an ethics reviewing pool, although it may serve as a repository of knowledge about who and how to recruit for ethics-based reviews. It is the AEC's hope that the ARR ethical reviewing guidelines epitomises the key decisions agreed by the AEC. We view this partnership as a key element for the AEC. The AEC membership also reflects this, as both Pascale Fung and Dirk Hovy serve in the ARR initiative (Pascale as co-chair and Dirk as Ethics review chair)
	* The ACL Anthology: Ethics violations may have repercussions on the publications supported by ACL. The AEC plans to look into a workflow that builds upon current workflows for the Anthology and its interface to publication venues (e.g., conference chairs).		* The ACL Anthology: Ethics violations may have repercussions on the publications supported by ACL. The AEC plans to look into a workflow that builds upon current workflows for the Anthology and its interface to publication venues (e.g., conference chairs).
	* The [~~ACL Equity Director](~~https://aclweb.org/adminwiki/index.php?title=Equity_Director): As ethics spans many disparate viewpoints, diversity and inclusion are a key part. We are building better outreach for D&I for these purposes.		* The [https://aclweb.org/adminwiki/index.php?title=Equity_Director ACL Equity Director]: As ethics spans many disparate viewpoints, diversity and inclusion are a key part. We are building better outreach for D&I for these purposes.
	* The ACL Professional Conduct Committee (PCC): Individual member-centric problems that directly affect another individual are understood to be in the scope of the PCC. We are not yet clear whether Dirk Hovy is also a member of both the AEC and the PCC.		* The ACL Professional Conduct Committee (PCC): Individual member-centric problems that directly affect another individual are understood to be in the scope of the PCC. We are not yet clear whether Dirk Hovy is also a member of both the AEC and the PCC.

Knmnyn: /* Committee Scope */

2022-03-10T23:05:39Z

Committee Scope

← Older revision		Revision as of 23:05, 10 March 2022
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	* The ACL Rolling Review (ARR): As the main source and pool of reviewers for *ACL venues, the ARR represents the key venue for fielding and distributing canonical ethical reviewing guidelines. The AEC has no direct jurisdiction over the ARR, but will seek to work together to develop a clear set of guidelines to recommend that ARR adopts. The AEC also does not operate an ethics reviewing pool, although it may serve as a repository of knowledge about who and how to recruit for ethics-based reviews. It is the AEC's hope that the ARR ethical reviewing guidelines epitomises the key decisions agreed by the AEC. We view this partnership as a key element for the AEC. The AEC membership also reflects this, as both Pascale Fung and Dirk Hovy serve in the ARR initiative (Pascale as co-chair and Dirk as Ethics review chair)		* The ACL Rolling Review (ARR): As the main source and pool of reviewers for *ACL venues, the ARR represents the key venue for fielding and distributing canonical ethical reviewing guidelines. The AEC has no direct jurisdiction over the ARR, but will seek to work together to develop a clear set of guidelines to recommend that ARR adopts. The AEC also does not operate an ethics reviewing pool, although it may serve as a repository of knowledge about who and how to recruit for ethics-based reviews. It is the AEC's hope that the ARR ethical reviewing guidelines epitomises the key decisions agreed by the AEC. We view this partnership as a key element for the AEC. The AEC membership also reflects this, as both Pascale Fung and Dirk Hovy serve in the ARR initiative (Pascale as co-chair and Dirk as Ethics review chair)
	* The ACL Anthology: Ethics violations may have repercussions on the publications supported by ACL. The AEC plans to look into a workflow that builds upon current workflows for the Anthology and its interface to publication venues (e.g., conference chairs).		* The ACL Anthology: Ethics violations may have repercussions on the publications supported by ACL. The AEC plans to look into a workflow that builds upon current workflows for the Anthology and its interface to publication venues (e.g., conference chairs).
	* The ACL Equity Director: As ethics spans many disparate viewpoints, diversity and inclusion are a key part. We are building better outreach for D&I for these purposes.		* The [ACL Equity Director](https://aclweb.org/adminwiki/index.php?title=Equity_Director): As ethics spans many disparate viewpoints, diversity and inclusion are a key part. We are building better outreach for D&I for these purposes.
	* The ACL Professional Conduct Committee (PCC): Individual member-centric problems that directly affect another individual are understood to be in the scope of the PCC. We are not yet clear whether Dirk Hovy is also a member of both the AEC and the PCC.		* The ACL Professional Conduct Committee (PCC): Individual member-centric problems that directly affect another individual are understood to be in the scope of the PCC. We are not yet clear whether Dirk Hovy is also a member of both the AEC and the PCC.

Knmnyn: /* Committee Scope */

2022-03-10T23:05:04Z

Committee Scope

← Older revision		Revision as of 23:05, 10 March 2022
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	* The ACL Rolling Review (ARR): As the main source and pool of reviewers for *ACL venues, the ARR represents the key venue for fielding and distributing canonical ethical reviewing guidelines. The AEC has no direct jurisdiction over the ARR, but will seek to work together to develop a clear set of guidelines to recommend that ARR adopts. The AEC also does not operate an ethics reviewing pool, although it may serve as a repository of knowledge about who and how to recruit for ethics-based reviews. It is the AEC's hope that the ARR ethical reviewing guidelines epitomises the key decisions agreed by the AEC. We view this partnership as a key element for the AEC. The AEC membership also reflects this, as both Pascale Fung and Dirk Hovy serve in the ARR initiative (Pascale as co-chair and Dirk as Ethics review chair)		* The ACL Rolling Review (ARR): As the main source and pool of reviewers for *ACL venues, the ARR represents the key venue for fielding and distributing canonical ethical reviewing guidelines. The AEC has no direct jurisdiction over the ARR, but will seek to work together to develop a clear set of guidelines to recommend that ARR adopts. The AEC also does not operate an ethics reviewing pool, although it may serve as a repository of knowledge about who and how to recruit for ethics-based reviews. It is the AEC's hope that the ARR ethical reviewing guidelines epitomises the key decisions agreed by the AEC. We view this partnership as a key element for the AEC. The AEC membership also reflects this, as both Pascale Fung and Dirk Hovy serve in the ARR initiative (Pascale as co-chair and Dirk as Ethics review chair)
	* The ACL Anthology: Ethics violations may have repercussions on the publications supported by ACL. The AEC plans to look into a workflow that builds upon current workflows for the Anthology and its interface to publication venues (e.g., conference chairs).		* The ACL Anthology: Ethics violations may have repercussions on the publications supported by ACL. The AEC plans to look into a workflow that builds upon current workflows for the Anthology and its interface to publication venues (e.g., conference chairs).
	* The ACL ~~Diversity and Inclusion Chair~~: As ethics spans many disparate viewpoints, diversity and inclusion are a key part. We are building better outreach for D&I for these purposes.		* The ACL Equity Director: As ethics spans many disparate viewpoints, diversity and inclusion are a key part. We are building better outreach for D&I for these purposes.
	* The ACL Professional Conduct Committee (PCC): Individual member-centric problems that directly affect another individual are understood to be in the scope of the PCC. We are not yet clear whether Dirk Hovy is also a member of both the AEC and the PCC.		* The ACL Professional Conduct Committee (PCC): Individual member-centric problems that directly affect another individual are understood to be in the scope of the PCC. We are not yet clear whether Dirk Hovy is also a member of both the AEC and the PCC.

Fortkare: /* Ethics Education and Outreach */

2022-02-26T16:34:18Z

Ethics Education and Outreach

← Older revision		Revision as of 16:34, 26 February 2022
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	== Ethics Education and Outreach ==		== Ethics Education and Outreach ==

	We state and promulgate that ethics are a plurality; there are many different ways to interpret and accept ethics, and controversial standpoints should be heard and defended to help different standpoints respect their set of values and code of conduct. While there are some tenets that may be less controversial, an informed membership will be able to navigate and respect differences among different sets of ethical values in both doing academic and industrial research as well as productionizing research into commercial and governmental works. This subcommittee works towards these goals primarily through events and outreach as well as through particular static public resources.		<!-- We state and promulgate that ethics are a plurality; there are many different ways to interpret and accept ethics, and controversial standpoints should be heard and defended to help different standpoints respect their set of values and code of conduct. While there are some tenets that may be less controversial, an informed membership will be able to navigate and respect differences among different sets of ethical values in both doing academic and industrial research as well as productionizing research into commercial and governmental works. This subcommittee works towards these goals primarily through events and outreach as well as through particular static public resources. -->
			We noticed that the NLP membership expressed the need to better understand what ethics is and more specifically how to write an ethical considerations section. This subcommittee works towards these providing material to help "educating" and raising awareness in the community, primarily through events and outreach as well as through particular static public resources.

	=== Events ===		=== Events ===

Fortkare: /* Committee Procedure */

2022-02-26T16:27:24Z

Committee Procedure

← Older revision		Revision as of 16:27, 26 February 2022
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	This header gathers items related to the decision workflow and administrative policies for the AEC.		This header gathers items related to the decision workflow and administrative policies for the AEC.

	'''Meetings''': As of this time, the committee has agreed to hold conference calls monthly and chairs meetings biweekly. Most of the work with respect to initiatives are done offline, in their particular subcommittees.		'''Meetings''': As of this time, the committee has agreed to hold conference calls monthly and chairs meetings biweekly. Most of the work with respect to initiatives are done offline, in their particular subcommittees. However, some discussions need to happen in the committee as a whole and time will be planned for this.

	'''Software Stack''': The AEC needs a secure document store for its official minutes and documents. We plan to use public webpages from Github to organize public facing information and to piggyback off of ACL's paid accounts (Office365) for document stores. Our ethics reading list is an example of this.		'''Software Stack''': The AEC needs a secure document store for its official minutes and documents. We plan to use public webpages from Github to organize public facing information and to piggyback off of ACL's paid accounts (Office365) for document stores. Our ethics reading list is an example of this.

	'''Communication Policy''': The AEC plans to create a communication policy that will guide committee members in discussions about ethics and matters brought to attention to the committee. This is important as the AEC may be scrutinized as a public-facing committee of the ACL.		'''Communication Policy''': The AEC plans to create a communication policy that will guide committee members in discussions about ethics and matters brought to attention to the committee. This is important as the AEC may be scrutinized as a public-facing committee of the ACL.

Fortkare: /* Committee Scope */

2022-02-26T16:25:54Z

Committee Scope

← Older revision		Revision as of 16:25, 26 February 2022
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	== Committee Scope ==		== Committee Scope ==

	The responsibility and the definition of ethics is construed differently among parties.		The responsibility and the definition of ethics is construed differently among parties and the difference between scientific integrity, deontology and ethics is not recognized by all.
	This subcommittee works towards a clearer definition of the scope and responsibilities among the AEC and other internal committees within the ACL.		This subcommittee works towards a clearer definition of the scope and responsibilities among the AEC and other internal committees within the ACL.