2021Q3 Reports: Sponsorship Director - Revision history

ChrisCallisonBurch: /* Recommendations */

2021-07-15T22:06:34Z

Recommendations

← Older revision		Revision as of 22:06, 15 July 2021
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	~~Jon May suggested that we adopt a~~ Sponsorship Policy similar to the [https://facctconference.org/2021/sponsorship_policy.html ACM FAccT conference's Sponsorship Policy]. Colin Cherry will ask that the ACL Exec vote on adopting a similarly worded sponsorship policy. I encourage the Exec to adopt it.		=== Sponsorship Policy ===

			Jon May suggested that we adopt a Sponsorship Policy similar to the [https://facctconference.org/2021/sponsorship_policy.html ACM FAccT conference's Sponsorship Policy]. Colin Cherry will ask that the ACL Exec vote on adopting a similarly worded sponsorship policy. I encourage the Exec to adopt it, since it essentially formalizes what we have already been doing and since it helps clarify things to people unfamiliar with our practices.


			=== EACL Sponsorship Dates ===

	Shuly Winter suggested the following to me and David Yarowsky:		Shuly Winter suggested the following to me and David Yarowsky:
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	As you know, EACL conferences are typically held in April, before all other *ACL events. Also, sponsorship contracts are mainly centralized these days, and sponsors purchase packages that often include several ACL events. Consequently, sponsorship income for EACL conferences is sometimes obtained after the conference has taken place. I propose to evaluate the contribution of a given EACL conference in terms of sponsorship funding at the end of each calendar year (in which EACL takes place), and use this sum for the next EACL conference. In other words, I propose to establish a buffer to channel sponsorship funds from one EACL conference to the next.		As you know, EACL conferences are typically held in April, before all other *ACL events. Also, sponsorship contracts are mainly centralized these days, and sponsors purchase packages that often include several ACL events. Consequently, sponsorship income for EACL conferences is sometimes obtained after the conference has taken place. I propose to evaluate the contribution of a given EACL conference in terms of sponsorship funding at the end of each calendar year (in which EACL takes place), and use this sum for the next EACL conference. In other words, I propose to establish a buffer to channel sponsorship funds from one EACL conference to the next.
	</blockquote >		</blockquote >

			=== Clarifying the duties of conference-level sponsorship chairs ===


	The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):		The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):

ChrisCallisonBurch: /* Recommendations */

2021-07-15T22:04:46Z

Recommendations

← Older revision		Revision as of 22:04, 15 July 2021
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	Shuly Winter suggested the following to me and David Yarowsky:		Shuly Winter suggested the following to me and David Yarowsky:
	~~<q>~~

			<blockquote>
	I'm writing to initiate a discussion of an issue that came up as a result of EACL-2021. It's a simple matter that I hope we can sort out effectively.		I'm writing to initiate a discussion of an issue that came up as a result of EACL-2021. It's a simple matter that I hope we can sort out effectively.

	As you know, EACL conferences are typically held in April, before all other *ACL events. Also, sponsorship contracts are mainly centralized these days, and sponsors purchase packages that often include several ACL events. Consequently, sponsorship income for EACL conferences is sometimes obtained after the conference has taken place. I propose to evaluate the contribution of a given EACL conference in terms of sponsorship funding at the end of each calendar year (in which EACL takes place), and use this sum for the next EACL conference. In other words, I propose to establish a buffer to channel sponsorship funds from one EACL conference to the next.		As you know, EACL conferences are typically held in April, before all other *ACL events. Also, sponsorship contracts are mainly centralized these days, and sponsors purchase packages that often include several ACL events. Consequently, sponsorship income for EACL conferences is sometimes obtained after the conference has taken place. I propose to evaluate the contribution of a given EACL conference in terms of sponsorship funding at the end of each calendar year (in which EACL takes place), and use this sum for the next EACL conference. In other words, I propose to establish a buffer to channel sponsorship funds from one EACL conference to the next.
			</blockquote >
	</q>

	The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):		The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):

ChrisCallisonBurch: /* Recommendations */

2021-07-15T22:04:15Z

Recommendations

← Older revision		Revision as of 22:04, 15 July 2021
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	Jon May suggested that we adopt a Sponsorship Policy similar to the [https://facctconference.org/2021/sponsorship_policy.html ACM FAccT conference's Sponsorship Policy]. Colin Cherry will ask that the ACL Exec vote on adopting a similarly worded sponsorship policy. I encourage the Exec to adopt it.		Jon May suggested that we adopt a Sponsorship Policy similar to the [https://facctconference.org/2021/sponsorship_policy.html ACM FAccT conference's Sponsorship Policy]. Colin Cherry will ask that the ACL Exec vote on adopting a similarly worded sponsorship policy. I encourage the Exec to adopt it.


			Shuly Winter suggested the following to me and David Yarowsky:
			<q>

			I'm writing to initiate a discussion of an issue that came up as a result of EACL-2021. It's a simple matter that I hope we can sort out effectively.

			As you know, EACL conferences are typically held in April, before all other *ACL events. Also, sponsorship contracts are mainly centralized these days, and sponsors purchase packages that often include several ACL events. Consequently, sponsorship income for EACL conferences is sometimes obtained after the conference has taken place. I propose to evaluate the contribution of a given EACL conference in terms of sponsorship funding at the end of each calendar year (in which EACL takes place), and use this sum for the next EACL conference. In other words, I propose to establish a buffer to channel sponsorship funds from one EACL conference to the next.

			</q>

	The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):		The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):

ChrisCallisonBurch: /* Recommendations */

2021-07-15T22:02:17Z

Recommendations

← Older revision		Revision as of 22:02, 15 July 2021
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	The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):		The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):
	# Familiarizing themselves with the benefits that the sponsors get, which are:		* Familiarizing themselves with the benefits that the sponsors get, which are:
	- exhibition space (complementary at higher levels),		** exhibition space (complementary at higher levels),
	- complementary registration for a small number of company employees (plus extras for staffing exhibition space),		** complementary registration for a small number of company employees (plus extras for staffing exhibition space),
	- (currently unadvertised) a list of conference goers who have opted-in to have their info shared.		** (currently unadvertised) a list of conference goers who have opted-in to have their info shared.
	# Determining how the exhibition space should be handled for hybrid and virtual conferences. This should include:		* Determining how the exhibition space should be handled for hybrid and virtual conferences. This should include:
	- working with the online chair to figure out what platform will be used.		** working with the online chair to figure out what platform will be used.
	- working with the program co-chairs or general chair to set a fixed number hours each day for the booths to be staffed, and advertising these hours to conference goers.		** working with the program co-chairs or general chair to set a fixed number hours each day for the booths to be staffed, and advertising these hours to conference goers.
	# Acting as the POC for companies to communicate that info, and to help them get their complementary registration, etc. For this step it would be good to		* Acting as the POC for companies to communicate that info, and to help them get their complementary registration, etc. For this step it would be good to
	- maintaining a mailing list of company contacts who will be attending the conference, and regularly communicating with them as the date of the conference approaches.		** maintaining a mailing list of company contacts who will be attending the conference, and regularly communicating with them as the date of the conference approaches.

	== Potential successor for the Sponsorship Director ==		== Potential successor for the Sponsorship Director ==

ChrisCallisonBurch: /* Recommendations */

2021-07-15T22:01:52Z

Recommendations

← Older revision		Revision as of 22:01, 15 July 2021
Line 80:		Line 80:

	The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):		The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):
	* Familiarizing themselves with the benefits that the sponsors get, which are:		# Familiarizing themselves with the benefits that the sponsors get, which are:
	** exhibition space (complementary at higher levels),		- exhibition space (complementary at higher levels),
	** complementary registration for a small number of company employees (plus extras for staffing exhibition space),		- complementary registration for a small number of company employees (plus extras for staffing exhibition space),
	** (currently unadvertised) a list of conference goers who have opted-in to have their info shared.		- (currently unadvertised) a list of conference goers who have opted-in to have their info shared.
	* Determining how the exhibition space should be handled for hybrid and virtual conferences. This should include:		# Determining how the exhibition space should be handled for hybrid and virtual conferences. This should include:
	** working with the online chair to figure out what platform will be used.		- working with the online chair to figure out what platform will be used.
	** working with the program co-chairs or general chair to set a fixed number hours each day for the booths to be staffed, and advertising these hours to conference goers.		- working with the program co-chairs or general chair to set a fixed number hours each day for the booths to be staffed, and advertising these hours to conference goers.
	* Acting as the POC for companies to communicate that info, and to help them get their complementary registration, etc. For this step it would be good to		# Acting as the POC for companies to communicate that info, and to help them get their complementary registration, etc. For this step it would be good to
	*& maintaining a mailing list of company contacts who will be attending the conference, and regularly communicating with them as the date of the conference approaches.		- maintaining a mailing list of company contacts who will be attending the conference, and regularly communicating with them as the date of the conference approaches.

	== Potential successor for the Sponsorship Director ==		== Potential successor for the Sponsorship Director ==

ChrisCallisonBurch: /* Recommendations */

2021-07-15T22:01:47Z

Recommendations

← Older revision		Revision as of 22:01, 15 July 2021
Line 80:		Line 80:

	The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):		The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):
	# Familiarizing themselves with the benefits that the sponsors get, which are:		* Familiarizing themselves with the benefits that the sponsors get, which are:
	- exhibition space (complementary at higher levels),		** exhibition space (complementary at higher levels),
	- complementary registration for a small number of company employees (plus extras for staffing exhibition space),		** complementary registration for a small number of company employees (plus extras for staffing exhibition space),
	- (currently unadvertised) a list of conference goers who have opted-in to have their info shared.		** (currently unadvertised) a list of conference goers who have opted-in to have their info shared.
	# Determining how the exhibition space should be handled for hybrid and virtual conferences. This should include:		* Determining how the exhibition space should be handled for hybrid and virtual conferences. This should include:
	- working with the online chair to figure out what platform will be used.		** working with the online chair to figure out what platform will be used.
	- working with the program co-chairs or general chair to set a fixed number hours each day for the booths to be staffed, and advertising these hours to conference goers.		** working with the program co-chairs or general chair to set a fixed number hours each day for the booths to be staffed, and advertising these hours to conference goers.
	# Acting as the POC for companies to communicate that info, and to help them get their complementary registration, etc. For this step it would be good to		* Acting as the POC for companies to communicate that info, and to help them get their complementary registration, etc. For this step it would be good to
	- maintaining a mailing list of company contacts who will be attending the conference, and regularly communicating with them as the date of the conference approaches.		*& maintaining a mailing list of company contacts who will be attending the conference, and regularly communicating with them as the date of the conference approaches.

	== Potential successor for the Sponsorship Director ==		== Potential successor for the Sponsorship Director ==

ChrisCallisonBurch: /* Recommendations */

2021-07-15T22:00:59Z

Recommendations

← Older revision		Revision as of 22:00, 15 July 2021
Line 80:		Line 80:

	The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):		The role of the conference-level sponsorship chairs has been somewhat unclear, given that duties of recruiting new sponsors and contacting old sponsors often fall to the International Sponsorship committee and to Priscilla. I recommend that the duties of the conference-level sponsorship chairs be amended to include these items (which currently don't have a clear leader, esp. during virtual conferences):
	1. Familiarizing themselves with the benefits that the sponsors get, which are:		# Familiarizing themselves with the benefits that the sponsors get, which are:
	- exhibition space (complementary at higher levels),		- exhibition space (complementary at higher levels),
	- complementary registration for a small number of company employees (plus extras for staffing exhibition space),		- complementary registration for a small number of company employees (plus extras for staffing exhibition space),
	- (currently unadvertised) a list of conference goers who have opted-in to have their info shared.		- (currently unadvertised) a list of conference goers who have opted-in to have their info shared.
	2. Determining how the exhibition space should be handled for hybrid and virtual conferences. This should include:		# Determining how the exhibition space should be handled for hybrid and virtual conferences. This should include:
	- working with the online chair to figure out what platform will be used.		- working with the online chair to figure out what platform will be used.
	- working with the program co-chairs or general chair to set a fixed number hours each day for the booths to be staffed, and advertising these hours to conference goers.		- working with the program co-chairs or general chair to set a fixed number hours each day for the booths to be staffed, and advertising these hours to conference goers.
	3. Acting as the POC for companies to communicate that info, and to help them get their complementary registration, etc. For this step it would be good to		# Acting as the POC for companies to communicate that info, and to help them get their complementary registration, etc. For this step it would be good to
	- maintaining a mailing list of company contacts who will be attending the conference, and regularly communicating with them as the date of the conference approaches.		- maintaining a mailing list of company contacts who will be attending the conference, and regularly communicating with them as the date of the conference approaches.


	== Potential successor for the Sponsorship Director ==		== Potential successor for the Sponsorship Director ==

ChrisCallisonBurch: /* Sponsorship Rates for 2021 Conferences */

2021-07-15T22:00:11Z

Sponsorship Rates for 2021 Conferences

← Older revision		Revision as of 22:00, 15 July 2021
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	In the earlier report, we described the [[2021Q1_Reports:_Sponsorship_Director\|process for setting the sponsorship rates for 2021 Conferences]]		In the earlier report, we described the [[2021Q1_Reports:_Sponsorship_Director\|process for setting the sponsorship rates for 2021 Conferences]].

	== Current Sponsors for 2021 Conferences ==		== Current Sponsors for 2021 Conferences ==

ChrisCallisonBurch: /* Sponsorship Rates for 2021 Conferences */

2021-07-15T22:00:00Z

Sponsorship Rates for 2021 Conferences

← Older revision		Revision as of 22:00, 15 July 2021
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	In the earlier report, we described the [[process for setting the sponsorship rates for 2021 Conferences~~\|2021Q1_Reports:_Sponsorship_Director~~]]		In the earlier report, we described the [[2021Q1_Reports:_Sponsorship_Director\|process for setting the sponsorship rates for 2021 Conferences]]

	== Current Sponsors for 2021 Conferences ==		== Current Sponsors for 2021 Conferences ==

ChrisCallisonBurch: /* Sponsorship Rates for 2021 Conferences */

2021-07-15T21:59:19Z

Sponsorship Rates for 2021 Conferences

← Older revision		Revision as of 21:59, 15 July 2021
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	In the earlier report, we described the [process for setting the sponsorship rates for 2021 Conferences~~](https://www.aclweb.org/adminwiki/index.php?title=~~2021Q1_Reports:_Sponsorship_Director)		In the earlier report, we described the [[process for setting the sponsorship rates for 2021 Conferences\|2021Q1_Reports:_Sponsorship_Director]]


	== Current Sponsors for 2021 Conferences ==		== Current Sponsors for 2021 Conferences ==