ShiqiZhao: Created page with "===Changes from last year=== * We divided the main conference proceedings into long and short paper volumes under the concern that the proceedings pdf becomes enormous. * Supp..."

2021-07-29T07:08:42Z

Created page with "===Changes from last year=== * We divided the main conference proceedings into long and short paper volumes under the concern that the proceedings pdf becomes enormous. * Supp..."

New page

===Changes from last year===
* We divided the main conference proceedings into long and short paper
volumes under the concern that the proceedings pdf becomes enormous.
* Supplementary materials other than software and dataset were
included in the final paper as appendices, capped at most four pages.
* We stopped collecting Latex source files from authors as they are no
longer used in any way.
* We instructed the authors to run formatchecker.py
(https://github.com/yz-joey/ACLPUB.git) before submitting the
camera-ready (thanks to NAACL2021 publication chairs for developing
the tool).
* We used a spreadsheet to help with communication between publications
chairs and trouble-shooting. Workshop organisers gave feedback that this
improved things for them and it was very helpful for publications chair handling
workshop proceedings.

===Problems===
* Many authors were confused about proper e-signature on the copyright
transfer at START (many of them just put first/last names, nicknames,
START user names, etc.). It is better to elaborate on more
instructions.
* Not a small number of authors complained that they cannot change the
order of authors. Instruct authors before submission that *no* change
is allowed on author information (including the order).
* A substantial number of emails were received by the publications
chairs, approx 300 in a single week at the peak, many to make minor changes
to the papers.

===Recommendations===
* Instruct authors that no change is accepted after the camera-ready
submission deadline; otherwise, publication chairs need to handle many
requests to fix metadata and replace pdfs.
* Although the author instructions ask to list the addresses of the
authors' organizations, very few people follow this. It may better fit
the recent habits to ask author e-mails (most people already do)
rather than physical addresses.
* Communication with publication chairs should be via a system where
requests for changes are publicly visible and authors are aware of the
number of emails sent to publication chairs.
* Have Findings chairs to handle the corresponding proceedings

2021Q3 Reports: Publication Chairs - Revision history

ShiqiZhao: Created page with "===Changes from last year=== * We divided the main conference proceedings into long and short paper volumes under the concern that the proceedings pdf becomes enormous. * Supp..."