2020Q3 Reports: Virtual Infrastructure Chairs - Revision history

Lianhuiq: /* Zoom attendees statistics */

2020-07-21T16:08:54Z

Zoom attendees statistics

← Older revision		Revision as of 16:08, 21 July 2020
Line 63:		Line 63:

	* Distribution of participants over time 20 minutes after start		* Distribution of participants over time 20 minutes after start
			[[File:20.png\|400px\|center]]

	* 35 minutes after start		* 35 minutes after start
			[[File:35.png\|400px\|center]]

	* 50 minutes after start		* 50 minutes after start
			[[File:50.png\|400px\|center]]

	== RocketChat ==		== RocketChat ==

Lianhuiq: /* Zoom attendees statistics */

2020-07-21T16:04:57Z

Zoom attendees statistics

← Older revision		Revision as of 16:04, 21 July 2020
Line 60:		Line 60:

	* Total # of Unique Participants in Each Q&A Session:		* Total # of Unique Participants in Each Q&A Session:
	[[File:Total.png]]		[[File:Total.png\|400px\|center]]

	* Distribution of participants over time 20 minutes after start		* Distribution of participants over time 20 minutes after start
	* 35 minutes after start		* 35 minutes after start

Lianhuiq: /* Zoom attendees statistics */

2020-07-21T15:59:15Z

Zoom attendees statistics

← Older revision		Revision as of 15:59, 21 July 2020
Line 60:		Line 60:

	* Total # of Unique Participants in Each Q&A Session:		* Total # of Unique Participants in Each Q&A Session:
			[[File:Total.png]]
	* Distribution of participants over time 20 minutes after start		* Distribution of participants over time 20 minutes after start
	* 35 minutes after start		* 35 minutes after start

Raosudha89: /* Workshops */

2020-07-21T14:08:31Z

Workshops

← Older revision		Revision as of 14:08, 21 July 2020
Line 147:		Line 147:

	=== Workshops ===		=== Workshops ===
	* There should be a separate team of workshop-virtual-chairs dedicated to only thinking about virtual infrastructure needs for workshops. With 20 workshops, some as big as a mini-conference, ~~I think~~ it is important to have someone think about the workshop infrastructure explicitly.		* There should be a separate team of workshop-virtual-chairs dedicated to only thinking about virtual infrastructure needs for workshops. With 20 workshops, some as big as a mini-conference, it becomes important to have someone think about the workshop infrastructure explicitly.
	* Each workshop paper should have a page of its own (similar to main conference papers) with link to paper, pre-recorded talk, rocketchat and zoom link for Q&A		* Each workshop paper should have a page of its own (similar to main conference papers) with link to paper, pre-recorded talk, rocketchat and zoom link for Q&A
	* With the new virtual format, each workshop should be asked to write a paragraph explaining their virtual setup. There was a lot of confusion this year since each workshop had a different setup. The paragraph should include		* With the new virtual format, each workshop should be asked to write a paragraph explaining their virtual setup. There was a lot of confusion this year since each workshop had a different setup. The paragraph should include
Line 153:		Line 153:
	** Whether the pre-recorded talks will be played again on the live stream OR do they expect attendees to watch them beforehand.		** Whether the pre-recorded talks will be played again on the live stream OR do they expect attendees to watch them beforehand.
	** If the pre-recorded talks are going to be played in the livestream, they should ask attendees to stay on the website for the talk part and enter the zoom meeting only after the talk for the Q&A session. This year, many attendees were waiting in the zoom room thinking the pre-recording talks can be seen there as well (not knowing that they should go to the website to watch it)		** If the pre-recorded talks are going to be played in the livestream, they should ask attendees to stay on the website for the talk part and enter the zoom meeting only after the talk for the Q&A session. This year, many attendees were waiting in the zoom room thinking the pre-recording talks can be seen there as well (not knowing that they should go to the website to watch it)
	**Like the main conference, perhaps the keynote of workshops should also allow questions only on rocketchat. Because ~~I noticed~~ some workshop organizers had trouble fielding questions from different sources (zoom chat, zoom hand raising, rocketchat channel)		**Like the main conference, perhaps the keynote of workshops should also allow questions only on rocketchat. Because some workshop organizers had trouble fielding questions from different sources (zoom chat, zoom hand raising, rocketchat channel)
	* It seems like workshops that were single track worked better than those that had multiple tracks and this was because with parallel poster sessions, it was confusing how to go to each paper Q&A session separately.		* It seems like workshops that were single track worked better than those that had multiple tracks and this was because with parallel poster sessions, it was confusing how to go to each paper Q&A session separately.
	* Workshops organizers should be given a deadline after which they should not be able to update their schedule. Last minute schedule updates this year caused SlidesLive delay in preparing their livestream session.		* Workshops organizers should be given a deadline after which they should not be able to update their schedule. Last minute schedule updates this year caused SlidesLive delay in preparing their livestream session.

Raosudha89: /* Workshops */

2020-07-21T14:06:25Z

Workshops

← Older revision		Revision as of 14:06, 21 July 2020
Line 159:		Line 159:
	* The main zoom meeting should have a dedicated moderator who can take care of assigning speakers to be co-hosts.		* The main zoom meeting should have a dedicated moderator who can take care of assigning speakers to be co-hosts.
	* Each workshop should have a separate read only rocketchat channel (similar to main conference #announcement channel) where organizers can make important announcements. This year, with a common channel for all communication, the announcements from organizers were getting drowned within other chat.		* Each workshop should have a separate read only rocketchat channel (similar to main conference #announcement channel) where organizers can make important announcements. This year, with a common channel for all communication, the announcements from organizers were getting drowned within other chat.
	* Many attendees had questions about what material will be available before/during/after the conference. The tutorial chairs posted a great blog on this. It would be great if workshop chairs did something similarly.		* Many attendees had questions about what material will be available before/during/after the conference. The tutorial chairs posted a great blog on this - https://acl2020.org/blog/detailed-modalities-of-tutorials/. It would be great if workshop chairs did something similarly.

	=== Virtual booths for sponsors ===		=== Virtual booths for sponsors ===

Raosudha89: /* Tutorials */

2020-07-21T14:05:55Z

Tutorials

← Older revision		Revision as of 14:05, 21 July 2020
Line 144:		Line 144:
	* Some tutorial teachers did not know that tutorial videos can be recorded in parts (using SlidesLive) and had to record their 2+ hours of videos in one go. We should let tutorial teachers know beforehand that video can be recorded in parts.		* Some tutorial teachers did not know that tutorial videos can be recorded in parts (using SlidesLive) and had to record their 2+ hours of videos in one go. We should let tutorial teachers know beforehand that video can be recorded in parts.
	* Attendees were not clear on what was expected of them before the tutorial. It would have been useful if each tutorial teacher explained what preparation is required in this virtual setup.		* Attendees were not clear on what was expected of them before the tutorial. It would have been useful if each tutorial teacher explained what preparation is required in this virtual setup.
	* The tutorial chairs posted a great blog on different modalities of tutorials. It might have been more useful if posted even earlier.		* The tutorial chairs posted a great blog on different modalities of tutorials - https://acl2020.org/blog/detailed-modalities-of-tutorials/. It might have been more useful if posted even earlier.

	=== Workshops ===		=== Workshops ===

Haofang at 01:18, 21 July 2020

2020-07-21T01:18:35Z

Show changes

Haofang at 01:10, 21 July 2020

2020-07-21T01:10:49Z

Show changes

Haofang: Created page with "The virtual conference infrastructure of ACL2020 consists of 4 major components: 1) SlidesLive for pre-recorded talks & video live-streaming, 2) Zoom for live QA sessions, 3)..."

2020-07-21T00:55:21Z

Created page with "The virtual conference infrastructure of ACL2020 consists of 4 major components: 1) SlidesLive for pre-recorded talks & video live-streaming, 2) Zoom for live QA sessions, 3)..."

Show changes