2019Q3 Minutes (public version) - Revision history

ShiqiZhao at 11:40, 29 August 2019

2019-08-29T11:40:18Z

← Older revision		Revision as of 11:40, 29 August 2019
Line 82:		Line 82:
	** Editorial board members become action editors and recommend acceptance of submissions (like area chairs in a conference)		** Editorial board members become action editors and recommend acceptance of submissions (like area chairs in a conference)
	* Motion: Submissions to CL will be divided to two categories: (1) Extended version of past conference paper(s): single-blind reviewing, no conference presentation; (2) New material not previously published: double-blind reviewing, given oral or poster presentation at *ACL/EMNLP conferences (the motion was passed)		* Motion: Submissions to CL will be divided to two categories: (1) Extended version of past conference paper(s): single-blind reviewing, no conference presentation; (2) New material not previously published: double-blind reviewing, given oral or poster presentation at *ACL/EMNLP conferences (the motion was passed)
			* In order to implement two categories of submissions and add double-blind reviewing, CL journal will require professional help to modify its OJS paper submission system and paid support for ongoing maintenance and upgrade of OJS. The request from CL editor-in-chief for professional paid support to carry out these tasks is approved by the Exec.

	=== TACL Journal ===		=== TACL Journal ===

ShiqiZhao at 05:36, 20 August 2019

2019-08-20T05:36:50Z

← Older revision		Revision as of 05:36, 20 August 2019
Line 82:		Line 82:
	** Editorial board members become action editors and recommend acceptance of submissions (like area chairs in a conference)		** Editorial board members become action editors and recommend acceptance of submissions (like area chairs in a conference)
	* Motion: Submissions to CL will be divided to two categories: (1) Extended version of past conference paper(s): single-blind reviewing, no conference presentation; (2) New material not previously published: double-blind reviewing, given oral or poster presentation at *ACL/EMNLP conferences (the motion was passed)		* Motion: Submissions to CL will be divided to two categories: (1) Extended version of past conference paper(s): single-blind reviewing, no conference presentation; (2) New material not previously published: double-blind reviewing, given oral or poster presentation at *ACL/EMNLP conferences (the motion was passed)

			=== TACL Journal ===
			*The proposal from the TACL editors-in-chief for professional paid support of the submission system is approved by the Exec.
			*Will work out plans for coordination between TACL and CL, once CL offers authors the option to present to conferences, to ensure a single, streamlined interaction with program chairs.

			=== Notifying authors that sharing submissions between conferences and journals can happen in certain cases ===
			* The Exec will discuss via email

			=== Legal advice on GDPR ===
			*Jennifer contacted a legal firm, which suggested a list of projects, as well as the quote for legal advice on the GDPR compliance.
			*The exec agreed to go ahead with the projects suggested by the lawyer, and Jennifer will follow up.

ShiqiZhao at 05:35, 20 August 2019

2019-08-20T05:35:14Z

@@ Line 51: / Line 51: @@
 === PCC ===
 *Extend the appointment of PCC co-chairs through 2022.
 *Need a solution to store the PCC incident reports.
@@ Line 56: / Line 57: @@
 *Require legal advice on: (1) how the proposed non-expiring COI relates to the GDPR, and (2) whether to maintain the cases that the complainant wishes to take no further action.
 *The PCC suggested that the ACL develop an academic misconduct policy, parallel to the anti-harassment policy.

ShiqiZhao at 05:32, 20 August 2019

2019-08-20T05:32:30Z

← Older revision		Revision as of 05:32, 20 August 2019
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	*Nitin needs the help of an ACL exec member familiar with the ACL fellows program (or perhaps someone from the previous ACL fellows nominating committee) to run an end-to-end test on the service that I am evaluating for this purpose. The new system for fellows nomination will be in place by the end of 2019.		*Nitin needs the help of an ACL exec member familiar with the ACL fellows program (or perhaps someone from the previous ACL fellows nominating committee) to run an end-to-end test on the service that I am evaluating for this purpose. The new system for fellows nomination will be in place by the end of 2019.
	*Matt suggests having a consistent naming convention for ACL conference proceedings. Matt will put together a proposal in a Google doc and ask for feedback from the exec.		*Matt suggests having a consistent naming convention for ACL conference proceedings. Matt will put together a proposal in a Google doc and ask for feedback from the exec.

			=== Conference organization and paper reviewing ===
			*Hinrich:
			**Constitute Committee on Reviewing, and hold first meeting of committee in Florence.
			**Identify COI task force head. Start working with COI task force head and with future conference chairs to improve COI handling (ideally for ACL 2020)
			*Graham’s report: [[File:ACL Reviewing Survey Summary.pdf]]
			**Sharon: If we try out a very new system like OpenReview in a limited test case (e.g. workshops), that we take a survey before and after the process to see how experience with the process changed people's opinions.

			=== PCC ===
			*Extend the appointment of PCC co-chairs through 2022.
			*Need a solution to store the PCC incident reports.
			*Need a policy for how to respond to publicly aired accusations against members in ACL’s leadership, including the leadership of SIGs.
			*Require legal advice on: (1) how the proposed non-expiring COI relates to the GDPR, and (2) whether to maintain the cases that the complainant wishes to take no further action.
			*The PCC suggested that the ACL develop an academic misconduct policy, parallel to the anti-harassment policy.

ShiqiZhao: Created page with "ACL exec meeting July 28, Florence, Italy === Participants === * ACL Exec: Ming Zhou, President (Meeting Chair) Marti Hearst, Past President **Hinrich Schuetze, Vice Pre..."

2019-08-20T05:31:21Z

Created page with "ACL exec meeting July 28, Florence, Italy === Participants === * ACL Exec: **Ming Zhou, President (Meeting Chair) **Marti Hearst, Past President **Hinrich Schuetze, Vice Pre..."

New page

ACL exec meeting

July 28, Florence, Italy

=== Participants ===
* ACL Exec:
**Ming Zhou, President (Meeting Chair)
**Marti Hearst, Past President
**Hinrich Schuetze, Vice President
**Rada Mihalcea, VP-elect
**David Yarowsky, Treasurer
**Shiqi Zhao, Secretary
**Barbara Di Eugenio, Member at-large, Conference Officer
**Nitin Madnani, Member at-large, Information Director
**Jennifer Foster, Member at-large, SIG/BIG Chair
**Hwee Tou Ng, CL Editor
**Sharon Goldwater, EACL Chair
**Julia Hockenmaier, NAACL Chair
**Haifeng Wang, AACL Chair
*Office Manager:
**Priscilla Rasmussen
*PCC Co-chair:
**Emily Bender
*Anthology Director:
**Matt Post
*TACL co-editors-in-chief:
**Lillian Lee
**Ani Nenkova
*ACL2019 conference chairs:
**Lluis Marquez, General Chair
**David Traum, PC Co-chair
**Anna Korhonen, PC Co-chair
**Alessandro Lenci: Local Chair
**Bernardo Magnini: Local Chair
**Simonetta Montemagni: Local Chair
*Other
**Graham Neubig

=== IT and Anthology ===

*Nitin will draft an official conference website policy for feedback from ACL exec.
*Nitin needs the help of an ACL exec member familiar with the ACL fellows program (or perhaps someone from the previous ACL fellows nominating committee) to run an end-to-end test on the service that I am evaluating for this purpose. The new system for fellows nomination will be in place by the end of 2019.
*Matt suggests having a consistent naming convention for ACL conference proceedings. Matt will put together a proposal in a Google doc and ask for feedback from the exec.

2019Q3 Minutes (public version) - Revision history

ShiqiZhao at 11:40, 29 August 2019

ShiqiZhao at 05:36, 20 August 2019

ShiqiZhao at 05:35, 20 August 2019

ShiqiZhao at 05:32, 20 August 2019

ShiqiZhao: Created page with "ACL exec meeting July 28, Florence, Italy === Participants === * ACL Exec: **Ming Zhou, President (Meeting Chair) **Marti Hearst, Past President **Hinrich Schuetze, Vice Pre..."

ShiqiZhao: Created page with "ACL exec meeting July 28, Florence, Italy === Participants === * ACL Exec: Ming Zhou, President (Meeting Chair) Marti Hearst, Past President **Hinrich Schuetze, Vice Pre..."