2018Q1 Reports: ACL 2018 - Revision history

JoakimNivre at 18:18, 7 March 2018

2018-03-07T18:18:33Z

← Older revision		Revision as of 18:18, 7 March 2018
Line 21:		Line 21:
	This year, the program co-chairs requested nominations from the community for area chairs, reviewers and invited speakers through an open call publicized in the Latest News section of the ACL 2018 website: http://acl2018.org/2017/09/06/call-for-nominations/.		This year, the program co-chairs requested nominations from the community for area chairs, reviewers and invited speakers through an open call publicized in the Latest News section of the ACL 2018 website: http://acl2018.org/2017/09/06/call-for-nominations/.

	They recruited 61 area chairs for 21 areas, including 1-2 senior chairs per area. The senior chairs are responsible for maintaining the overall process of reviewing in each area, while each area chair is assigned around 30 submissions and is responsible for managing reviews for the assigned submissions.		They recruited 60 area chairs for 21 areas, including 1-2 senior chairs per area. The senior chairs are responsible for maintaining the overall process of reviewing in each area, while each area chair is assigned around 30 submissions and is responsible for managing reviews for the assigned submissions.

	Dialogue and Interactive Systems:		Dialogue and Interactive Systems:
Line 166:		Line 166:
	Jacob Eisenstein, Georgia Institute of Technology		Jacob Eisenstein, Georgia Institute of Technology

	In total, we received 49 submissions for the joint ACL/COLING/NAACL/EMNLP call, and we accepted 28 of them. 28 tutorials had ACL as the preferred conference: 13 were rejected, 6 were selected for their alternative choice, and the rest were accepted. Eight tutorials were selected for ACL:		In total, we received 49 submissions for the joint ACL/COLING/NAACL/EMNLP call, and we accepted 28 of them. 27 tutorials had ACL as the preferred conference: 13 were rejected, 6 were selected for their alternative choice, and the rest were accepted. Eight tutorials were selected for ACL:

	1. Neural Approaches to Conversational AI ===		1. Neural Approaches to Conversational AI ===

JoakimNivre at 18:16, 7 March 2018

2018-03-07T18:16:43Z

@@ Line 432: / Line 432: @@
 |-
 | $25,884.00
-| Diamond 3-Pack ($47,520) + SRW Student Travel Awards ($4,500), Invoice #2018-1013 2/8/18
+| Diamond 3-Pack ($47,520) + SRW Student Travel Awards ($4,500)<br>Invoice #2018-1013 2/8/18
 | Google
 |-
@@ Line 439: / Line 439: @@
 |Nuance
 |-
+'''Main Conference kept in Australia'''
+{|
-$1,560.00
+| $3,000.00
-Exhibiting 2-Pack (with EMNLP)  $3,120
+| Support of the workshop
-Yandex
+| Salesforce (Jamie Kiros)
+|-
+| $1,500.00
-Invoice #2018-1012 2/7/18
+| Support of the workshop<br>check deposited 1/29/18
+| Microsoft
+|-
+| $3,000.00
+| Platinum 2-Pack with EMNLP ($21,000) + Silver NAACL + 2 Workshops<br>Invoice #2018-1019 2/20/18
+| Facebook
+|-
+! $7,500.00
-$13,960.00
+! Total
-Platinum 3-Pack $28,000 + 3-Pack Exhibiting ($4,080)
-Amazon
+|}

JoakimNivre at 18:08, 7 March 2018

2018-03-07T18:08:50Z

← Older revision		Revision as of 18:08, 7 March 2018
Line 432:		Line 432:
	\|-		\|-
	\| $25,884.00		\| $25,884.00
	\| Diamond 3-Pack ($47,520) + SRW Student Travel Awards ($4,500)		\| Diamond 3-Pack ($47,520) + SRW Student Travel Awards ($4,500), Invoice #2018-1013 2/8/18
	\| Google		\| Google
	\|		\|-
	\| Invoice #2018-~~1013~~ 2/8/18		\| $3,816.00
	\|		\| Silver 3-Pack $8,480<br>Invoice #2018-1011 2/6/18
	\|-}		\|Nuance
			\|-












	~~$3,816.00~~
	~~Silver 3-Pack $8,480~~
	~~Nuance~~


	~~Invoice #2018-1011 2/6/18~~

JoakimNivre at 18:06, 7 March 2018

2018-03-07T18:06:58Z

← Older revision		Revision as of 18:06, 7 March 2018
Line 423:		Line 423:
	Similarly, I will act as an advisor to the PCO on sponsorships, exhibits, issuing visa invitation letters and overall space and audio visual setup along with the Local Arrangements team who are really quite good and dedicated.		Similarly, I will act as an advisor to the PCO on sponsorships, exhibits, issuing visa invitation letters and overall space and audio visual setup along with the Local Arrangements team who are really quite good and dedicated.
	The sponsorships have been slowly coming in. Commitments are only now being made by some of the large and continuing sponsoring companies. And the Local Sponsorship team of Cecile Paris and Ben Hachey are actively reaching out to Australian and New Zealand firms. To date, these are our commitments:		The sponsorships have been slowly coming in. Commitments are only now being made by some of the large and continuing sponsoring companies. And the Local Sponsorship team of Cecile Paris and Ben Hachey are actively reaching out to Australian and New Zealand firms. To date, these are our commitments:

			'''ACL 2018 Sponsorships'''

			{\|
			! Amount
			! Level
			! From
			\|-
			\| $25,884.00
			\| Diamond 3-Pack ($47,520) + SRW Student Travel Awards ($4,500)
			\| Google
			\|
			\| Invoice #2018-1013 2/8/18
			\|
			\|-}












			$3,816.00
			Silver 3-Pack $8,480
			Nuance


			Invoice #2018-1011 2/6/18







			$1,560.00
			Exhibiting 2-Pack (with EMNLP) $3,120
			Yandex


			Invoice #2018-1012 2/7/18







			$13,960.00
			Platinum 3-Pack $28,000 + 3-Pack Exhibiting ($4,080)
			Amazon


			Invoice #2018-1014 2/9/18







			$1,135.75
			Supporter 2-Pack with EMNLP ($1,925)
			Matteo Grella


			Invoice #2018-1016 2/12/18







			$15,400.00
			Platinum level
			Recruit Institute of Technology


			Invoice #2018-1020 2/21/18







			$13,650.00
			Platinum 2-Pack with EMNLP ($21,000) + Silver NAACL + 2 Workshops + ACL/EMNLP Exhibiting
			Facebook


			Invoice #2018-1019 2/20/18

JoakimNivre: /* Business Office */

2018-03-07T18:03:08Z

Business Office

← Older revision		Revision as of 18:03, 7 March 2018
Line 419:		Line 419:
	== '''Business Office''' ==		== '''Business Office''' ==
	Priscilla Rasmussen, ACL		Priscilla Rasmussen, ACL

			Since ACL 2018 will be in Melbourne and there would be financial/tax costs if I managed the registration from the ACL Office, it was agreed that the local PCO we have contracted to manage the conference logistics will also manage the registrations. I will be in contact with them to be sure I get the registration statistics we always have and will proof the registration form and act as an advisor on this.
			Similarly, I will act as an advisor to the PCO on sponsorships, exhibits, issuing visa invitation letters and overall space and audio visual setup along with the Local Arrangements team who are really quite good and dedicated.
			The sponsorships have been slowly coming in. Commitments are only now being made by some of the large and continuing sponsoring companies. And the Local Sponsorship team of Cecile Paris and Ben Hachey are actively reaching out to Australian and New Zealand firms. To date, these are our commitments:

JoakimNivre: /* Local Organising Committee */

2018-03-04T15:40:34Z

Local Organising Committee

@@ Line 387: / Line 387: @@
 * '''Exhibits:''' Nothing specific to report at this stage; depends on final sponsorship numbers and commitments. Space should not be an issue.
-* '''Registration:''' Inquiries related to registration are steadily increasing and it would be good to open registration soon. The PCO is ready with the local hotel blocks (see below) and has estimated that it will take them 1 month to put together the registration form (which will be locally hosted, for tax reasons); now that tutorials and workshops are settled we should be able to open registration. Any reason not to go ahead ASAP? '''Required:''' Final advice on all elements/variations for registration and pricing. (Member vs non-member, Student vs Academic vs Industry, etc.)
+* '''Registration:''' Inquiries related to registration are steadily increasing and it would be good to open registration soon. The PCO is ready with the local hotel blocks (see below) and has estimated that it will take them 1 month to put together the registration form (which will be locally hosted, for tax reasons); now that tutorials and workshops are settled we should be able to open registration. Any reason not to go ahead ASAP? '''Required:''' Final advice on all elements/variations for registration and pricing. (Member vs non-member, Student vs Academic vs Industry, etc.) any other “add-ons” that should be offered at registration.
 * '''Visas:''' General nervousness around Visas; we should provide a webpage with general information about what visa is required and the process for obtaining one.
@@ Line 395: / Line 394: @@
 * '''Childcare:''' Trevor is looking after childcare. The PCO has been looking into childcare companies at our request and it is something that can be offered.  The conference would need to allocate one of its rooms for childcare, which will most likely mean having to pay for an additional room beyond what we have contracted already (according to the PCO, none of the rooms in the current contract which won’t be used for sessions/workshops/tutorials is suitable for childcare, as this wasn’t part of the original discussion with MCEC).  The ratio of carer to child is 1:4 and each carer is around $60 per hour. In addition to the hourly rate, the conference would need to provide a number of materials/resources such as a microwave, fridge, TV (can be obtained from the venue), change mat plus activities such as colouring books and playdoh (activities can be purchased for a few hundred dollars). '''To do:''' Make final decision on how to proceed.
 == '''Business Office''' ==
 Priscilla Rasmussen, ACL

JoakimNivre: /* Local Organising Committee */

2018-03-04T15:34:36Z

Local Organising Committee

← Older revision		Revision as of 15:34, 4 March 2018
Line 383:		Line 383:
	Trevor Cohn, University of Melbourne		Trevor Cohn, University of Melbourne

	* '''Sponsorship:''' Local organizers have been receiving sponsorship inquiries and routinely responding with (a) the Sponsorship brochure provided by Priscilla, and (b) the contact information for the ACL sponsorship team. Cecile Paris and Ben Hachey are responsible for Australia-based companies; the PCO will manage the invoices and money for those local sponsorships. The PCO should also be responsible for final collection and display of logos; this is being confirmed.		* '''Sponsorship:''' Local organizers have been receiving sponsorship inquiries and routinely responding with (a) the Sponsorship brochure provided by Priscilla, and (b) the contact information for the ACL sponsorship team. Cecile Paris and Ben Hachey are responsible for Australia-based companies; the PCO will manage the invoices and money for those local sponsorships. The PCO should also be responsible for final collection and display of logos; this is being confirmed. '''To note:''' It is important to maintain a common list of sponsors across domestic and international sponsorships, since some sponsorship opportunities are only available to a single sponsor. (e.g. the domestic organization CSIRO has come on board as the Student Volunteer Sponsor.) This is now happening via a shared Google Spreadsheet.
	* '''To note:''' It is important to maintain a common list of sponsors across domestic and international sponsorships, since some sponsorship opportunities are only available to a single sponsor. (e.g. the domestic organization CSIRO has come on board as the Student Volunteer Sponsor.) This is now happening via a shared Google Spreadsheet.

	* '''Exhibits:''' Nothing specific to report at this stage; depends on final sponsorship numbers and commitments. Space should not be an issue.		* '''Exhibits:''' Nothing specific to report at this stage; depends on final sponsorship numbers and commitments. Space should not be an issue.

	* '''Registration:''' Inquiries related to registration are steadily increasing and it would be good to open registration soon. The PCO is ready with the local hotel blocks (see below) and has estimated that it will take them 1 month to put together the registration form (which will be locally hosted, for tax reasons); now that tutorials and workshops are settled we should be able to open registration. Any reason not to go ahead ASAP?		* '''Registration:''' Inquiries related to registration are steadily increasing and it would be good to open registration soon. The PCO is ready with the local hotel blocks (see below) and has estimated that it will take them 1 month to put together the registration form (which will be locally hosted, for tax reasons); now that tutorials and workshops are settled we should be able to open registration. Any reason not to go ahead ASAP? '''Required:''' Final advice on all elements/variations for registration and pricing. (Member vs non-member, Student vs Academic vs Industry, etc.)
	* '''Required:''' Final advice on all elements/variations for registration and pricing. (Member vs non-member, Student vs Academic vs Industry, etc.)
	any other “add-ons” that should be offered at registration.		any other “add-ons” that should be offered at registration.

	* '''Visas:''' General nervousness around Visas; we should provide a webpage with general information about what visa is required and the process for obtaining one.		* '''Visas:''' General nervousness around Visas; we should provide a webpage with general information about what visa is required and the process for obtaining one.

	* '''Student volunteers:''' Karin will be coordinating the student volunteers, and communication with the Student Research Workshop organizers is underway. The objective is to offer as many students assistance as possible so we would like to avoid overlaps between those obtaining travel grants (which covers registration) and those receiving registration waivers due to volunteering.		* '''Student volunteers:''' Karin will be coordinating the student volunteers, and communication with the Student Research Workshop organizers is underway. The objective is to offer as many students assistance as possible so we would like to avoid overlaps between those obtaining travel grants (which covers registration) and those receiving registration waivers due to volunteering. '''To do:''' set up Expression of Interest form for volunteers and circulate.
	* '''To do:''' set up Expression of Interest form for volunteers and circulate.

	* '''Childcare:''' Trevor is looking after childcare. The PCO has been looking into childcare companies at our request and it is something that can be offered. The conference would need to allocate one of its rooms for childcare, which will most likely mean having to pay for an additional room beyond what we have contracted already (according to the PCO, none of the rooms in the current contract which won’t be used for sessions/workshops/tutorials is suitable for childcare, as this wasn’t part of the original discussion with MCEC). The ratio of carer to child is 1:4 and each carer is around $60 per hour. In addition to the hourly rate, the conference would need to provide a number of materials/resources such as a microwave, fridge, TV (can be obtained from the venue), change mat plus activities such as colouring books and playdoh (activities can be purchased for a few hundred dollars).		* '''Childcare:''' Trevor is looking after childcare. The PCO has been looking into childcare companies at our request and it is something that can be offered. The conference would need to allocate one of its rooms for childcare, which will most likely mean having to pay for an additional room beyond what we have contracted already (according to the PCO, none of the rooms in the current contract which won’t be used for sessions/workshops/tutorials is suitable for childcare, as this wasn’t part of the original discussion with MCEC). The ratio of carer to child is 1:4 and each carer is around $60 per hour. In addition to the hourly rate, the conference would need to provide a number of materials/resources such as a microwave, fridge, TV (can be obtained from the venue), change mat plus activities such as colouring books and playdoh (activities can be purchased for a few hundred dollars). '''To do:''' Make final decision on how to proceed.
	* '''To do:''' Make final decision on how to proceed.

	== '''Business Office''' ==		== '''Business Office''' ==
	Priscilla Rasmussen, ACL		Priscilla Rasmussen, ACL

JoakimNivre: /* Local Organising Committee */

2018-03-04T15:33:13Z

Local Organising Committee

JoakimNivre at 15:30, 4 March 2018

2018-03-04T15:30:57Z

@@ Line 382: / Line 382: @@
 Karin Verspoor, University of Melbourne<br>
 Trevor Cohn, University of Melbourne
 == '''Business Office''' ==
 Priscilla Rasmussen, ACL

JoakimNivre at 11:23, 2 March 2018

2018-03-02T11:23:01Z

@@ Line 352: / Line 352: @@
 The program committee recruitment is complete, with 88 confirmed PC members. Pre-submission and post-acceptance mentors are recruited from the PC members. We have 11 Pre-submission mentors and 11 post-acceptance mentors.
 The SRW START site has been set up. The SRW CFP has been distributed to the following lists: ACL member portal, LINGUIST List, MT-list, comp.ai.nat-lang, Corpora, SigIR.
 == '''Conference Handbook Chair''' ==
@@ Line 382: / Line 369: @@
 * 12 July: Handbook arrives in Melbourne
 * 15 July: ACL2018 conference starts
 == '''Business Office''' ==
 Priscilla Rasmussen, ACL

← Older revision		Revision as of 15:33, 4 March 2018
Line 383:		Line 383:
	Trevor Cohn, University of Melbourne		Trevor Cohn, University of Melbourne

	* '''Sponsorship:''' Local organizers have been receiving sponsorship inquiries and routinely responding with (a) the Sponsorship brochure provided by Priscilla, and (b) the contact information for the ACL sponsorship team. Cecile Paris and Ben Hachey are responsible for Australia-based companies; the PCO will manage the invoices and money for those local sponsorships. The PCO should also be responsible for final collection and display of logos; this is being confirmed.		* '''Sponsorship:''' Local organizers have been receiving sponsorship inquiries and routinely responding with (a) the Sponsorship brochure provided by Priscilla, and (b) the contact information for the ACL sponsorship team. Cecile Paris and Ben Hachey are responsible for Australia-based companies; the PCO will manage the invoices and money for those local sponsorships. The PCO should also be responsible for final collection and display of logos; this is being confirmed.
	'''To note:''' It is important to maintain a common list of sponsors across domestic and international sponsorships, since some sponsorship opportunities are only available to a single sponsor. (e.g. the domestic organization CSIRO has come on board as the Student Volunteer Sponsor.) This is now happening via a shared Google Spreadsheet.		* '''To note:''' It is important to maintain a common list of sponsors across domestic and international sponsorships, since some sponsorship opportunities are only available to a single sponsor. (e.g. the domestic organization CSIRO has come on board as the Student Volunteer Sponsor.) This is now happening via a shared Google Spreadsheet.

	* Exhibits: Nothing specific to report at this stage; depends on final sponsorship numbers and commitments. Space should not be an issue.		* '''Exhibits:''' Nothing specific to report at this stage; depends on final sponsorship numbers and commitments. Space should not be an issue.

	* Registration: Inquiries related to registration are steadily increasing and it would be good to open registration soon. The PCO is ready with the local hotel blocks (see below) and has estimated that it will take them 1 month to put together the registration form (which will be locally hosted, for tax reasons); now that tutorials and workshops are settled we should be able to open registration. Any reason not to go ahead ASAP?		* '''Registration:''' Inquiries related to registration are steadily increasing and it would be good to open registration soon. The PCO is ready with the local hotel blocks (see below) and has estimated that it will take them 1 month to put together the registration form (which will be locally hosted, for tax reasons); now that tutorials and workshops are settled we should be able to open registration. Any reason not to go ahead ASAP?
	'''Required:''' Final advice on all elements/variations for registration and pricing. (Member vs non-member, Student vs Academic vs Industry, etc.)		* '''Required:''' Final advice on all elements/variations for registration and pricing. (Member vs non-member, Student vs Academic vs Industry, etc.)
	any other “add-ons” that should be offered at registration.		any other “add-ons” that should be offered at registration.

	* Visas: General nervousness around Visas; we should provide a webpage with general information about what visa is required and the process for obtaining one.		* '''Visas:''' General nervousness around Visas; we should provide a webpage with general information about what visa is required and the process for obtaining one.

	* Student volunteers: Karin will be coordinating the student volunteers, and communication with the Student Research Workshop organizers is underway. The objective is to offer as many students assistance as possible so we would like to avoid overlaps between those obtaining travel grants (which covers registration) and those receiving registration waivers due to volunteering.		* '''Student volunteers:''' Karin will be coordinating the student volunteers, and communication with the Student Research Workshop organizers is underway. The objective is to offer as many students assistance as possible so we would like to avoid overlaps between those obtaining travel grants (which covers registration) and those receiving registration waivers due to volunteering.
	'''To do:''' set up Expression of Interest form for volunteers and circulate.		* '''To do:''' set up Expression of Interest form for volunteers and circulate.

	* Childcare: Trevor is looking after childcare. The PCO has been looking into childcare companies at our request and it is something that can be offered. The conference would need to allocate one of its rooms for childcare, which will most likely mean having to pay for an additional room beyond what we have contracted already (according to the PCO, none of the rooms in the current contract which won’t be used for sessions/workshops/tutorials is suitable for childcare, as this wasn’t part of the original discussion with MCEC). The ratio of carer to child is 1:4 and each carer is around $60 per hour. In addition to the hourly rate, the conference would need to provide a number of materials/resources such as a microwave, fridge, TV (can be obtained from the venue), change mat plus activities such as colouring books and playdoh (activities can be purchased for a few hundred dollars).		* '''Childcare:''' Trevor is looking after childcare. The PCO has been looking into childcare companies at our request and it is something that can be offered. The conference would need to allocate one of its rooms for childcare, which will most likely mean having to pay for an additional room beyond what we have contracted already (according to the PCO, none of the rooms in the current contract which won’t be used for sessions/workshops/tutorials is suitable for childcare, as this wasn’t part of the original discussion with MCEC). The ratio of carer to child is 1:4 and each carer is around $60 per hour. In addition to the hourly rate, the conference would need to provide a number of materials/resources such as a microwave, fridge, TV (can be obtained from the venue), change mat plus activities such as colouring books and playdoh (activities can be purchased for a few hundred dollars).
	'''To do:''' Make final decision on how to proceed.		* '''To do:''' Make final decision on how to proceed.

	== '''Business Office''' ==		== '''Business Office''' ==
	Priscilla Rasmussen, ACL		Priscilla Rasmussen, ACL