2017Q3 Reports: Information Officer - Revision history

JingShinChang: /* IO Overview */

2017-11-01T00:47:24Z

IO Overview

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	== IO Overview ==		== IO Overview ==

	~~With the beginning of 2016, Jing-Shin Chang~~ has ~~taken over the IO as~~ part ~~of his at~~-~~large duties~~, ~~with outgoing IO Min-Yen Kan~~, ~~overseeing~~ and ~~retaining execution rights where needed. Min-Yen will revoke his rights no later than 2016 Q2 or as when Jing-Shin sees fit to remove access control~~.		'''Budget'''. The IO [http://aclweb.org/adminwiki/index.php?title=ACL_Resolutions#May_7.2C_2013 has a budget] to oversee part-time manpower allocated to help improve our association's websites, which includes maintenance, upgrading, migrating and backup.

	'''~~Budget~~'''. ~~The IO~~ [http://aclweb.org/adminwiki/index.php?title=~~ACL_Resolutions#May_7.2C_2013 has a budget~~] to oversee part-time manpower allocated to help improve our association's websites, which includes maintenance, upgrading, migrating and backup. So far, we have incurred costs of 2,940, with less than 1000 additional in committed manpower for outstanding payments to our new webmaster and for our new web host. This is well in line with our projections.		'''DOIs/CrossRef'''. Referred to the Anthology Editor's recent reports about DOIs at:
			[[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Anthology 2017 Q3 Reports ACL Anthology]]
	~~'''DOIs~~/~~CrossRef'''~~. ~~We have assigned Document Object Identifiers (DOIs) on a trial basis for conference proceedings for 2014 and plan to continue up to 2015, before assigning backlogged materials back to 2012~~. ~~We hope to assign live DOIs to~~ ACL 2015 and satellite materials. We hope to have a standard operating procedure in place for DOI assignation for our conference proceedings by the end of the year. We are still investigating DOIs for TACL, as DOIs for TACL would also be assigned directly by ACL (in contrast to ''Computational Linguistics'', which is assigned by MIT Press).		[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Reports ACL Anthology]]

	'''Thompson Reuters Web of Knowledge / Elsevier Scopus Indexing''': We know a good portion of our membership relies on impact assessment for promotion, ranking and tenure. We are trying to tackle this problem by investigating whether our materials can be indexed by major citation indices, namely Thompson Reuter's Web of Knowledge (Wok) and Elsevier's Scopus. We have initiated discussions and provided materials since Oct 2014 to WoK, but they have not been forthcoming with any status or updates with respect to our queries. We continue to attempt to remind them on a monthly basis, but unfortunately, we have not be able to get any response.		'''Thompson Reuters Web of Knowledge / Elsevier Scopus Indexing''': We know a good portion of our membership relies on impact assessment for promotion, ranking and tenure. We are trying to tackle this problem by investigating whether our materials can be indexed by major citation indices, namely Thompson Reuter's Web of Knowledge (Wok) and Elsevier's Scopus. We have initiated discussions and provided materials since Oct 2014 to WoK, but they have not been forthcoming with any status or updates with respect to our queries. We continue to attempt to remind them on a monthly basis, but unfortunately, we have not be able to get any response.

JingShinChang at 05:16, 16 July 2017

2017-07-16T05:16:41Z

← Older revision		Revision as of 05:16, 16 July 2017
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	[[http://aclweb.org/adminwiki/index.php?title=2017Q1_Reports:_Info_Officer Link to 2017 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2017Q1_Reports:_Info_Officer Link to 2017 Q1 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:~~_Info_Officer~~ 2016 Q3 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_Information_Officer 2016 Q3 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2016Q1_Reports:_Info_Officer 2016 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2016Q1_Reports:_Info_Officer 2016 Q1 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2015Q3_Reports:_Information_Officer 2015 Q3 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2015Q3_Reports:_Information_Officer 2015 Q3 Report]]

JingShinChang at 04:48, 16 July 2017

2017-07-16T04:48:17Z

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	The Information Officer (IO) portfolio includes integration of information dissemination for various ACL-wide activities, through the		The Information Officer (IO) portfolio includes integration of information dissemination for various ACL-wide activities, through the
	* Anthology		* Anthology
	* Website		* Website & Portal (now integrated)
	** Wiki's		** Wiki's
	* Portal
	* Archive.		* Archive.

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	The Information Officer does not manage nor do the day-to-day operations for the Anthology, ACL Wiki or website, but has the purview to dictate policy for it.		The Information Officer does not manage nor do the day-to-day operations for the Anthology, ACL Wiki or website, but has the purview to dictate policy for it.

	The Anthology is managed separately by the Anthology Editor (Min-Yen Kan) and the primary ACL Wiki is managed by Peter Turney (till 2017/07) and Chunliang Lyu (since 2017/07-).		The Anthology is managed separately by the Anthology Editor (Min-Yen Kan) and the primary ACL Wiki is managed by Peter Turney (till 2017/07) and Chunliang Lyu (since 2017/07, will serves at least 2 years).

	For other information services (other Wikis, the website and the portal), the current webmaster is in charge, but needs to have strong direction set by the Information Officer.		For other information services (other Wikis, the website and the portal), the current webmaster is in charge, but needs to have strong direction set by the Information Officer.

JingShinChang: /* Agenda */

2017-07-16T03:13:46Z

Agenda

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	== Agenda ==		== Agenda ==

	We ~~are now working in parallel on consolidating the ACL Website and the ACL Portal, which is our primary goal for our current webmaster. We also~~ hope to resume our work on the establishment of a central login for ACL services (something akin to a "ACL Account" a la Google or Facebook). We are planning to use OpenID and OAuth, which would allow members to link their ACL account with other (i.e., Google, LinkedIn, Twitter, Microsoft/Hotmail) services; such that one could use login credentials from those services for ACL use.		We hope to resume our work on the establishment of a central login for ACL services (something akin to a "ACL Account" a la Google or Facebook). We are planning to use OpenID and OAuth, which would allow members to link their ACL account with other (i.e., Google, LinkedIn, Twitter, Microsoft/Hotmail) services; such that one could use login credentials from those services for ACL use.

	== Election and Volunteers Recruitment ==		== Election and Volunteers Recruitment ==

JingShinChang: /* Website and Portal */

2017-07-16T03:10:02Z

Website and Portal

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	== Website and Portal ==		== Website and Portal ==

	The [http://www.aclweb.org/ ~~ACL website~~] continues to serve as the primary online resource for the organization, and is a Drupal 7 installation. It contains the main ACL site, an ACL Wiki which serves as a resource to the general computational linguistics community, an ACL Admin wiki used to store and maintain ACL specific resources such as reports, handbooks, and policies as well as an Exec wiki reserved for the use of ACL Exec officers. We also maintain mirrors of individual ACL conference websites, membership email lists for ACL announcements (via the webhosts' installation of Mailman) and a listing of resolutions of the ACL Exec Committee (within the ACL Wiki).		The main ACL information services were divided into a main website and a member portal. These two had been merged into one as of this report. [http://www.aclweb.org/]

	The [http://www.aclweb.org/portal ACL Portal] was created to provide a web-based platform to house facilities for the benefit of members. The Portal currently serves little function other than maintaining a list of current members and a payment gateway for membership. ~~We are currently working towards integrating the~~ Portal into the website's functionality, now that both systems are run on a common platform (Drupal 7). Integration ~~will involve~~ upgrading existing custom modules developed by Ben Phelan (the previous developer) for the Portal to Drupal 7~~; this is still ongoing work~~. Pranav, our current webmaster, is working towards these goals ~~since last~~ report; we ~~are still waiting on him~~ to ~~finish the integration (stalled)~~.		The [http://www.aclweb.org/ ACL website] serves as the primary online resource for the organization, and is a Drupal 7 installation. It contains the main ACL site, an ACL Wiki which serves as a resource to the general computational linguistics community, an ACL Admin wiki used to store and maintain ACL specific resources such as reports, handbooks, and policies as well as an Exec wiki reserved for the use of ACL Exec officers. We also maintain mirrors of individual ACL conference websites, membership email lists for ACL announcements (via the webhosts' installation of Mailman) and a listing of resolutions of the ACL Exec Committee (within the ACL Wiki).

			The [http://www.aclweb.org/portal ACL Portal] was created to provide a web-based platform to house facilities for the benefit of members. The Portal currently serves little function other than maintaining a list of current members and a payment gateway for membership. The Portal was therefore integrated into the website's functionality, now that both systems are run on a common platform (Drupal 7). Integration involved upgrading existing custom modules developed by Ben Phelan (the previous developer) for the Portal to Drupal 7. Pranav, our current webmaster, was working towards these goals. As of this report, the integration had been completed. And so far, the integrated system works fine. But we will continue to watch whether any potential issues might arise.

	We still need to manage spam registrations on a weekly basis as the Portal allows anyone to register an account (and get a webpage listing their profile, a target for spammers to get an "endorsed" hyperlink from the Portal). An open issue will be to lock down new registrations to the Portal in effort to combat spam.		We still need to manage spam registrations on a weekly basis as the Portal allows anyone to register an account (and get a webpage listing their profile, a target for spammers to get an "endorsed" hyperlink from the Portal). An open issue will be to lock down new registrations to the Portal in effort to combat spam.

JingShinChang: /* Recent Events (2016/01~07) */

2017-07-16T02:40:24Z

Recent Events (2016/01~07)

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	== Recent Events (2016/01~07) ==		== Recent Events (2016/01~07) ==

	ACL website is integrated with the ACL Portal to use the same CMS. They are under watching for further improvement.		* ACL website is integrated with the ACL Portal to use the same CMS. They are under watching for further improvement.

	The Anthology Steering Committee (ASC) held a teleconference on 7/14, discussing important to-do items of the Anthology, and their priorities. Current members of the ASC include Min-Yen Kan, Paola Merlo and Jing-Shin Chang.		* The Anthology Steering Committee (ASC) held a teleconference on 7/14, discussing important to-do items of the Anthology, and their priorities. Current members of the ASC include Min-Yen Kan, Paola Merlo and Jing-Shin Chang.

	'''(This report is under revision for 2017Q3. Some of the following data might be aged.)'''		'''(This report is under revision for 2017Q3. Some of the following data might be aged.)'''

JingShinChang: /* Organization */

2017-07-16T02:39:28Z

Organization

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	The Information Officer does not manage nor do the day-to-day operations for the Anthology, ACL Wiki or website, but has the purview to dictate policy for it.		The Information Officer does not manage nor do the day-to-day operations for the Anthology, ACL Wiki or website, but has the purview to dictate policy for it.

	The Anthology is managed separately by the Anthology Editor (Min-Yen Kan) and the primary ACL Wiki is managed by Peter Turney.		The Anthology is managed separately by the Anthology Editor (Min-Yen Kan) and the primary ACL Wiki is managed by Peter Turney (till 2017/07) and Chunliang Lyu (since 2017/07-).

	For other information services (other Wikis, the website and the portal), the current webmaster is in charge, but needs to have strong direction set by the Information Officer.		For other information services (other Wikis, the website and the portal), the current webmaster is in charge, but needs to have strong direction set by the Information Officer.

JingShinChang: /* Winter Q1 conference minutes (2016/02/27) */

2017-07-16T02:36:40Z

Winter Q1 conference minutes (2016/02/27)

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	The Anthology Steering Committee (ASC) held a teleconference on 7/14, discussing important to-do items of the Anthology, and their priorities. Current members of the ASC include Min-Yen Kan, Paola Merlo and Jing-Shin Chang.		The Anthology Steering Committee (ASC) held a teleconference on 7/14, discussing important to-do items of the Anthology, and their priorities. Current members of the ASC include Min-Yen Kan, Paola Merlo and Jing-Shin Chang.

	~~== Winter Q1 conference minutes (2016/02/27) ==~~

	~~The website/wiki/portal are confusing and hard to use.~~

	~~Further improvement of the website/wiki/portal is required.~~

	~~The IO will collect opinions from our members for the most wanted functions of the information system.~~

	'''(This report is under revision for 2017Q3. Some of the following data might be aged.)'''		'''(This report is under revision for 2017Q3. Some of the following data might be aged.)'''

JingShinChang: /* See Also */

2017-07-16T02:29:48Z

JingShinChang at 02:21, 16 July 2017

2017-07-16T02:21:22Z

← Older revision		Revision as of 02:21, 16 July 2017
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	== Anthology ==		== Anthology ==

	Since the Anthology Editor is not necessarily the same as the Information Officer since 2016, the major updates on the Anthology management will be referred to the Anthology Editor's recent ~~report~~ at:		Since the Anthology Editor is not necessarily the same as the Information Officer since 2016, the major updates on the Anthology management will be referred to the Anthology Editor's recent reports at:
			[[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Anthology 2017 Q3 Reports ACL Anthology]]
	[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Reports ACL Anthology]]		[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Reports ACL Anthology]]

	~~'''The following past materials about the Anthology will therefore be removed from this report soon:'''~~

	The ACL Anthology is a digital archive of research papers in computational linguistics, sponsored by the CL community, and freely available to all. We employ a Creative Commons Attribution Non-Commercial, Share-Alike license for materials published by ACL. This makes our content usable by the general public with attribution to the ACL (although it is not mandatory for any user to inform us of their use of our materials). Dual licensing for a fee is presumably possible (although not exercised currently).

	The Anthology now contains over 36,500 (up from 34,800 papers in the last report in '15 Q3) The [http://aclanthology.info new ACL Anthology] is now active and will be switched to the primary Anthology site around ACL this year, as we have had some time to sort out problems with the site. However, we know a portion of our membership will want to still use the older version, so we are going to maintain both sites at least until the end of 2016.

	We assign DOIs to our own materials since 2014. This year, we will be working towards ingesting other earlier materials before the migration from the courtesy DOI assignation from ACM (for pre-2012 materials). For reference, the ACL decided to create our own DOIs such that we could control where the DOIs resolved to, as earlier, ACM "owned" the DOI redirect, taking traffic from ACL to route to their ACM Portal digital library, in exchange for the cost of DOI assignation (US$1 per paper). With our current practice of assigning DOIs to all materials, our costs are likely to escalate to at least US$ 2K as we digitally publish at least this amount of scholarly articles. For 2014/2015 we had to incur about ~1.5K for both years combined.

	We now have semi-updated statistics on the most accessed papers and authors from the Anthology. We have begun to automate this information and propagate this information into the pages for the papers and authors so to provide additional data for authors to argue for their impact. We have preserved the web log data for the new Anthology so as to be able to run other analytics when interests from members of our community can utilize the logs to create better services for ourselves.

	While the new Anthology is live, it lives on a university virtual machine in Singapore, and will not likely scale to provide adequate bandwidth when faced with the full access from the ACL membership and general public. We are investigating which service to take our work towards as it likely requires a VPS account as we need to install certain software and libraries that usually requires root privileges. We hope to work this migration soon.

	Finally, we recognise that the ACL Anthology has become a significant asset for the ACL, manifesting its central role in the NLP/CL research communities. The Exec accepted Min's resolution to have a steering committee deal with the oversight of the Anthology. Currently, the IO (Jing-Shin), the editor (Min) and the CL journal editor (Paola) serve on this committee. The committee has not started meeting yet, but we envision it will meet soon after the winter teleconference, and be held twice yearly.

	'''Mailing List.''' The Anthology mailing list's (http://groups.google.com/group/acl-anthology) membership pool has grown, now consisting of 555 members (up from 479 from a year ago, and 533 from the last report 6 months ago). This is an announcement-only list, where we notify members of newly listed released materials online.

	'''Plans.''' With the work item of DOI assignation largely complete, a second thrust is to other forms of scientific knowledge that we are interested in archiving. These include software, datasets and videos. The procedures for integrating these with START and the submission process need to be worked out, and the space requirements for these services assessed. Videos have been handled for ACL 2015, and integration of those from NAACL 2015 are underway by the NAACL organization. The compilation of the video to talk metadata mapping needs to be provided by the service that provides the video recording.

	A third thrust will be to incorporate the results of the R50 workshop into the Anthology, and allow third-party applications to automatically annotate articles with new metadata and papers in the Anthology, as they come available. Such an API will raise the visibility of the Anthology as a object of study, complementing our earlier work to make the Anthology's text a corpus.

	~~We have long term plans to work on these other following issues which are smaller in scope than the above major thrusts:~~

	* A previous discussion (with Ken Church) proposed that we create a single bibtex file for all Anthology materials. The beta Anthology can generate such information fairly easily with its database backing; we plan to have this file available during the ACL 2015 conference.
	* To create a XML representation of all of the metadata that is used to create the Anthology site.
	* [low priority] collaboration with START and aclpub (also may involve the Conference Officer's work) to integrate users of their system and to obtain LaTeX and abstracts for indexing and preservation.
	* [low priority] collaboration with ELRA with respect to use of the LRE Map and ISLRNs, and voluntarily helping them with scanning backlog archives into a digital form.

	== Hosting Provider ==		== Hosting Provider ==
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	The Information Officer is a position linked with one of the At-Large positions on the ACL Executive board. It is up for the 2015 election for the standard At-Large executive officer term (3 years). The new information officer, Jing-Shin Chang, took this position since January 2016. And the initial Information Officer, Min-Yen Kan, continue to provide useful information to make the information services better.		The Information Officer is a position linked with one of the At-Large positions on the ACL Executive board. It is up for the 2015 election for the standard At-Large executive officer term (3 years). The new information officer, Jing-Shin Chang, took this position since January 2016. And the initial Information Officer, Min-Yen Kan, continue to provide useful information to make the information services better.

	We also have our senior ACL Wiki master, Peter Turney, running for 10 years in his position. Since the contents of the information service are changing over time, and the work load of our webmaster and wiki master will become heavier, the current information officer is considering to recruit more volunteers to help maintain the whole ACL information service system. The recruitment procedure and criteria will be discussed later with the executive committee members.		We also have our senior ACL Wiki master, Peter Turney, running for 11 years in his position. And his jobs were transferred to Chunliang Lyu from July, 2017. Since the contents of the information service are changing over time, and the work load of our webmaster and wiki master will become heavier, the current information officer is considering to recruit more volunteers to help maintain the whole ACL information service system. The recruitment procedure and criteria will be discussed later with the executive committee members.

	== See Also ==		== See Also ==

	[[http://aclweb.org/adminwiki/index.php?title=~~2016Q3_Reports~~:_ACL_Anthology ~~2016~~ Q3 Report for ACL Anthology]]		[[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Anthology 2017 Q3 Report for ACL Anthology]]
	[[http://aclweb.org/adminwiki/index.php?title=~~2016Q3_Reports~~:_ACL_Wiki ~~2016~~ Q3 Report for ACL Wiki]]		[[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Wiki 2017 Q3 Report for ACL Wiki]]

	* The Anthology report is now maintained at [[http://aclweb.org/adminwiki/index.php?title=~~2016Q3_Reports~~:_ACL_Anthology ~~2016~~ Q3 Report for ACL Anthology]]		* The Anthology report is now maintained at [[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Anthology 2017 Q3 Report for ACL Anthology]]
	* The most recent report for the ACL Wiki is available at [[http://aclweb.org/adminwiki/index.php?title=~~2016Q3_Reports~~:_ACL_Wiki ~~2016~~ Q3 Reprot for ACL Wiki]]		* The most recent report for the ACL Wiki is available at [[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Wiki 2017 Q3 Reprot for ACL Wiki]]

← Older revision		Revision as of 02:29, 16 July 2017
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	== See Also ==		== See Also ==

	~~[[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Anthology 2017 Q3~~ Report ~~for ACL Anthology]]~~		* '''Anthology Report''': The Anthology report is now maintained at [[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Anthology 2017 Q3 Report for ACL Anthology]]
	~~[[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports~~:~~_ACL_Wiki 2017 Q3 Report for ACL Wiki]]~~		* '''ACL Wiki Report''': The most recent report for the ACL Wiki is available at [[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Wiki 2017 Q3 Reprot for ACL Wiki]]

	* The Anthology report is now maintained at [[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Anthology 2017 Q3 Report for ACL Anthology]]
	* The most recent report for the ACL Wiki is available at [[http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_ACL_Wiki 2017 Q3 Reprot for ACL Wiki]]