2016Q3 Reports: Information Officer - Revision history

JingShinChang: /* Anthology */

2017-11-01T01:02:29Z

Anthology

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 Since the Anthology Editor is not necessarily the same as the Information Officer since 2016, the major updates on the Anthology management will be referred to the Anthology Editor's recent report at:
 [[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Reports ACL Anthology]]
 == Hosting Provider ==

JingShinChang: /* IO Overview */

2017-11-01T00:55:19Z

IO Overview

← Older revision		Revision as of 00:55, 1 November 2017
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	== IO Overview ==		== IO Overview ==

	~~With the beginning of 2016, Jing-Shin Chang~~ has ~~taken over the IO as~~ part ~~of his at~~-~~large duties~~, ~~with outgoing IO Min-Yen Kan~~, ~~overseeing~~ and ~~retaining execution rights where needed. Min-Yen will revoke his rights no later than 2016 Q2 or as when Jing-Shin sees fit to remove access control~~.		'''Budget'''. The IO [http://aclweb.org/adminwiki/index.php?title=ACL_Resolutions#May_7.2C_2013 has a budget] to oversee part-time manpower allocated to help improve our association's websites, which includes maintenance, upgrading, migrating and backup.

	'''~~Budget~~'''. ~~The IO~~ [http://aclweb.org/adminwiki/index.php?title=~~ACL_Resolutions#May_7.2C_2013 has a budget~~] to oversee part-time manpower allocated to help improve our association's websites, which includes maintenance, upgrading, migrating and backup. So far, we have incurred costs of 2,940, with less than 1000 additional in committed manpower for outstanding payments to our new webmaster and for our new web host. This is well in line with our projections.		'''DOIs/CrossRef'''. Referred to the Anthology Editor's recent reports about DOIs at:
			[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Reports ACL Anthology]]
	'''DOIs/CrossRef'''. We have assiged Document Object Identifiers (DOIs) on a trial basis for conference proceedings for 2014 and plan to continue up to 2015, before assigning backlogged materials back to 2012. We hope to assign live DOIs to ACL 2015 and satellite materials. We hope to have a standard operating procedure in place for DOI assignation for our conference proceedings by the end of the year. We are still investigating DOIs for TACL, as DOIs for TACL would also be assigned directly by ACL (in contrast to ''Computational Linguistics'', which is assigned by MIT Press).

	'''Thompson Reuters Web of Knowledge / Elsevier Scopus Indexing''': We know a good portion of our membership relies on impact assessment for promotion, ranking and tenure. We are trying to tackle this problem by investigating whether our materials can be indexed by major citation indices, namely Thompson Reuter's Web of Knowledge (Wok) and Elsevier's Scopus. We have initiated discussions and provided materials since Oct 2014 to WoK, but they have not been forthcoming with any status or updates with respect to our queries. We continue to attempt to remind them on a monthly basis, but unfortunately, we have not be able to get any response.		'''Thompson Reuters Web of Knowledge / Elsevier Scopus Indexing''': We know a good portion of our membership relies on impact assessment for promotion, ranking and tenure. We are trying to tackle this problem by investigating whether our materials can be indexed by major citation indices, namely Thompson Reuter's Web of Knowledge (Wok) and Elsevier's Scopus. We have initiated discussions and provided materials since Oct 2014 to WoK, but they have not been forthcoming with any status or updates with respect to our queries. We continue to attempt to remind them on a monthly basis, but unfortunately, we have not be able to get any response.

JingShinChang: /* Election and Member Recruitment */

2016-08-04T12:02:16Z

Election and Member Recruitment

← Older revision		Revision as of 12:02, 4 August 2016
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	We are now working in parallel on consolidating the ACL Website and the ACL Portal, which is our primary goal for our current webmaster. We also hope to resume our work on the establishment of a central login for ACL services (something akin to a "ACL Account" a la Google or Facebook). We are planning to use OpenID and OAuth, which would allow members to link their ACL account with other (i.e., Google, LinkedIn, Twitter, Microsoft/Hotmail) services; such that one could use login credentials from those services for ACL use.		We are now working in parallel on consolidating the ACL Website and the ACL Portal, which is our primary goal for our current webmaster. We also hope to resume our work on the establishment of a central login for ACL services (something akin to a "ACL Account" a la Google or Facebook). We are planning to use OpenID and OAuth, which would allow members to link their ACL account with other (i.e., Google, LinkedIn, Twitter, Microsoft/Hotmail) services; such that one could use login credentials from those services for ACL use.

	== Election and ~~Member~~ Recruitment ==		== Election and Volunteers Recruitment ==

	The Information Officer is a position linked with one of the At-Large positions on the ACL Executive board. It is up for the 2015 election for the standard At-Large executive officer term (3 years). The new information officer, Jing-Shin Chang, took this position since January 2016. And the initial Information Officer, Min-Yen Kan, continue to provide useful information to make the information services better.		The Information Officer is a position linked with one of the At-Large positions on the ACL Executive board. It is up for the 2015 election for the standard At-Large executive officer term (3 years). The new information officer, Jing-Shin Chang, took this position since January 2016. And the initial Information Officer, Min-Yen Kan, continue to provide useful information to make the information services better.

	We also have our senior ACL Wiki master, Peter Turney, running for 10 years in his position. Since the contents of the information service are changing over time, and the work load of our webmaster and wiki master will become heavier, the current information officer is considering to recruit more volunteers to help maintain the whole ACL information service system.		We also have our senior ACL Wiki master, Peter Turney, running for 10 years in his position. Since the contents of the information service are changing over time, and the work load of our webmaster and wiki master will become heavier, the current information officer is considering to recruit more volunteers to help maintain the whole ACL information service system. The recruitment procedure and criteria will be discussed later with the executive committee members.

	== See Also ==		== See Also ==

JingShinChang: /* Agenda */

2016-08-04T11:39:19Z

Agenda

← Older revision		Revision as of 11:39, 4 August 2016
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	We are now working in parallel on consolidating the ACL Website and the ACL Portal, which is our primary goal for our current webmaster. We also hope to resume our work on the establishment of a central login for ACL services (something akin to a "ACL Account" a la Google or Facebook). We are planning to use OpenID and OAuth, which would allow members to link their ACL account with other (i.e., Google, LinkedIn, Twitter, Microsoft/Hotmail) services; such that one could use login credentials from those services for ACL use.		We are now working in parallel on consolidating the ACL Website and the ACL Portal, which is our primary goal for our current webmaster. We also hope to resume our work on the establishment of a central login for ACL services (something akin to a "ACL Account" a la Google or Facebook). We are planning to use OpenID and OAuth, which would allow members to link their ACL account with other (i.e., Google, LinkedIn, Twitter, Microsoft/Hotmail) services; such that one could use login credentials from those services for ACL use.

	The Information Officer is a position linked with one of the At-Large positions on the ACL Executive board. It is up for election ~~('15)~~ for the standard At-Large executive officer term (3 years). ~~Prospective candidates are welcome to contact me for details about the duties~~. ~~The current election will replace~~ the ~~current and~~ initial Information Officer, Min-Yen Kan.		== Election and Member Recruitment ==

			The Information Officer is a position linked with one of the At-Large positions on the ACL Executive board. It is up for the 2015 election for the standard At-Large executive officer term (3 years). The new information officer, Jing-Shin Chang, took this position since January 2016. And the initial Information Officer, Min-Yen Kan, continue to provide useful information to make the information services better.

			We also have our senior ACL Wiki master, Peter Turney, running for 10 years in his position. Since the contents of the information service are changing over time, and the work load of our webmaster and wiki master will become heavier, the current information officer is considering to recruit more volunteers to help maintain the whole ACL information service system.

	== See Also ==		== See Also ==

JingShinChang at 11:05, 4 August 2016

2016-08-04T11:05:51Z

← Older revision		Revision as of 11:05, 4 August 2016
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	* Anthology		* Anthology
	* Website		* Website
	* ~~Member Portal~~		** Wiki's
	* Wiki's		* Portal
	* Archive.		* Archive.

JingShinChang at 10:31, 4 August 2016

2016-08-04T10:31:48Z

← Older revision		Revision as of 10:31, 4 August 2016
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	[[http://aclweb.org/adminwiki/index.php?title=2013Q1_Reports:_Info_Officer 2013 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2013Q1_Reports:_Info_Officer 2013 Q1 Report]]

	~~'''~~(~~This report is under revision~~ for ~~2016Q3... some of~~ the ~~following data might be aged~~.~~)'''~~		The Information Officer (IO) portfolio includes integration of information dissemination for various ACL-wide activities, through the
			* Anthology
			* Website
			* Member Portal
			* Wiki's
			* Archive.

	~~The Information Officer (~~IO~~) portfolio includes integration~~ of the ~~different ACL-wide activities that are related to information dissemination; including the Anthology, website, wiki, portal~~ and ~~archive. Plans include provide integration~~ of ~~logins (through OpenID~~ and ~~OAuth; IN PROGRESS); update our information services~~ to be ~~updated and professionally~~-~~designed (PLANNED)~~.		Long-term goals for the IO include maintenance of the aclweb.org and mirroring of other conference sites, and to be cost-neutral through sponsorship by corporate interests or membership levies.

	The Information Officer does not manage nor do the day-to-day operations for the Anthology, ACL Wiki or website, but has the purview to dictate policy for it. The Anthology is managed separately by Min-Yen Kan and ~~the primary ACL Wiki is managed by Peter Turney. For other~~ information services ~~(other Wikis, the website~~ and ~~the portal), the current webmaster is in charge, but needs to have strong direction set by the Information Officer~~.		Plans include provide integration of logins (through OpenID and OAuth) and make our information services to be updated and professionally-designed with better UI for better UX.

	~~Long-term goals for the IO include long-term maintenance of the aclweb.org and mirror conference other sites, and to be cost-neutral through sponsorship by corporate interests or membership levies.~~		== Organization ==

	~~== Recent Events ==~~		The Information Officer does not manage nor do the day-to-day operations for the Anthology, ACL Wiki or website, but has the purview to dictate policy for it.

	~~Jing-Shin Chang took~~ the ~~responsibility of the information officer since Jan 2016.~~ Min-Yen ~~helps a lot in the transition of~~ the ~~duty~~.		The Anthology is managed separately by the Anthology Editor (Min-Yen Kan) and the primary ACL Wiki is managed by Peter Turney.

	ACL website is integrated with the ACL Portal~~, and is~~ under watching for ~~futher~~ improvement.		For other information services (other Wikis, the website and the portal), the current webmaster is in charge, but needs to have strong direction set by the Information Officer.

			Jing-Shin Chang took the responsibility of the information officer since Jan 2016. The past CIO, Min-Yen, helps a lot in the transition of the duty.

			== Recent Events (2016/01~07) ==

			ACL website is integrated with the ACL Portal to use the same CMS. They are under watching for further improvement.

	The Anthology Steering Committee (ASC) held a teleconference on 7/14, discussing important to-do items of the Anthology, and their priorities. Current members of the ASC include Min-Yen Kan, Paola Merlo and Jing-Shin Chang.		The Anthology Steering Committee (ASC) held a teleconference on 7/14, discussing important to-do items of the Anthology, and their priorities. Current members of the ASC include Min-Yen Kan, Paola Merlo and Jing-Shin Chang.

	== Winter Q1 conference minutes ==		== Winter Q1 conference minutes (2016/02/27) ==

	The website/wiki/portal are confusing and hard to use.		The website/wiki/portal are confusing and hard to use.
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	The IO will collect opinions from our members for the most wanted functions of the information system.		The IO will collect opinions from our members for the most wanted functions of the information system.

			'''(This report is under revision for 2016Q3. Some of the following data might be aged.)'''

	== IO Overview ==		== IO Overview ==

JingShinChang at 00:31, 19 July 2016

2016-07-19T00:31:32Z

← Older revision		Revision as of 00:31, 19 July 2016
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	[[http://aclweb.org/adminwiki/index.php?title=2015Q3_Reports:_Information_Officer 2015 Q3 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2015Q3_Reports:_Information_Officer 2015 Q3 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2015Q1_Reports:_Info_Officer 2015 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2015Q1_Reports:_Info_Officer 2015 Q1 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2014Q3_Reports:_Information_Officer~~:_Info_Officer~~ 2014 Q3 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2014Q3_Reports:_Information_Officer 2014 Q3 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2014Q1_Reports:_Info_Officer 2014 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2014Q1_Reports:_Info_Officer 2014 Q1 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2013Q3_Reports:_Information_Officer 2013 Q3 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2013Q3_Reports:_Information_Officer 2013 Q3 Report]]

JingShinChang at 00:27, 19 July 2016

2016-07-19T00:27:20Z

← Older revision		Revision as of 00:27, 19 July 2016
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	[[http://aclweb.org/adminwiki/index.php?title=2016Q1_Reports:~~_Information_Officer~~ Link to 2016 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2016Q1_Reports:_Info_Officer Link to 2016 Q1 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2015Q3_Reports:_Information_Officer 2015 Q3 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2015Q3_Reports:_Information_Officer 2015 Q3 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2015Q1_Reports:_Info_Officer 2015 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2015Q1_Reports:_Info_Officer 2015 Q1 Report]]

JingShinChang at 00:24, 19 July 2016

2016-07-19T00:24:56Z

← Older revision		Revision as of 00:24, 19 July 2016
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	[[http://aclweb.org/adminwiki/index.php?title=~~2015Q3_Reports~~:_Information_Officer Link to 2015 Q3 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2016Q1_Reports:_Information_Officer Link to 2016 Q1 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2015Q1_Reports:_Info_Officer ~~Link to~~ 2015 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2015Q3_Reports:_Information_Officer 2015 Q3 Report]]
			[[http://aclweb.org/adminwiki/index.php?title=2015Q1_Reports:_Info_Officer 2015 Q1 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2014Q3_Reports:_Information_Officer:_Info_Officer 2014 Q3 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2014Q3_Reports:_Information_Officer:_Info_Officer 2014 Q3 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2014Q1_Reports:_Info_Officer 2014 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2014Q1_Reports:_Info_Officer 2014 Q1 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2013Q3_Reports:_Information_Officer 2013 Q3 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2013Q3_Reports:_Information_Officer 2013 Q3 Report]]
	[[http://aclweb.org/adminwiki/index.php?title=2013Q1_Reports:_Info_Officer 2013 Q1 Report]]		[[http://aclweb.org/adminwiki/index.php?title=2013Q1_Reports:_Info_Officer 2013 Q1 Report]]
	~~[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Reports ACL Anthology]]~~

	'''(This report is under revision for 2016Q3... some of the following data might be aged.)'''		'''(This report is under revision for 2016Q3... some of the following data might be aged.)'''
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	The Information Officer is a position linked with one of the At-Large positions on the ACL Executive board. It is up for election ('15) for the standard At-Large executive officer term (3 years). Prospective candidates are welcome to contact me for details about the duties. The current election will replace the current and initial Information Officer, Min-Yen Kan.		The Information Officer is a position linked with one of the At-Large positions on the ACL Executive board. It is up for election ('15) for the standard At-Large executive officer term (3 years). Prospective candidates are welcome to contact me for details about the duties. The current election will replace the current and initial Information Officer, Min-Yen Kan.

			== See Also ==

			[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Report for ACL Anthology]]
			[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Wiki 2016 Q3 Report for ACL Wiki]]

			* The Anthology report is now maintained at [[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Report for ACL Anthology]]
			* The most recent report for the ACL Wiki is available at [[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Wiki 2016 Q3 Reprot for ACL Wiki]]

JingShinChang at 05:10, 16 July 2016

2016-07-16T05:10:26Z

← Older revision		Revision as of 05:10, 16 July 2016
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	== Anthology ==		== Anthology ==

	Since the Anthology Editor is not necessarily the same as the Information ~~officer~~ since 2016, the major updates on the Anthology management will be referred to the Anthology Editor's report at:		Since the Anthology Editor is not necessarily the same as the Information Officer since 2016, the major updates on the Anthology management will be referred to the Anthology Editor's recent report at:
	[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Reports ACL Anthology]]		[[http://aclweb.org/adminwiki/index.php?title=2016Q3_Reports:_ACL_Anthology 2016 Q3 Reports ACL Anthology]]

	'''The following materials about the Anthology will ~~soon~~ be removed from this report:'''		'''The following past materials about the Anthology will therefore be removed from this report soon:'''

	The ACL Anthology is a digital archive of research papers in computational linguistics, sponsored by the CL community, and freely available to all. We employ a Creative Commons Attribution Non-Commercial, Share-Alike license for materials published by ACL. This makes our content usable by the general public with attribution to the ACL (although it is not mandatory for any user to inform us of their use of our materials). Dual licensing for a fee is presumably possible (although not exercised currently).		The ACL Anthology is a digital archive of research papers in computational linguistics, sponsored by the CL community, and freely available to all. We employ a Creative Commons Attribution Non-Commercial, Share-Alike license for materials published by ACL. This makes our content usable by the general public with attribution to the ACL (although it is not mandatory for any user to inform us of their use of our materials). Dual licensing for a fee is presumably possible (although not exercised currently).