2013Q3 Reports: Publications Chairs - Revision history

RobertoNavigli at 18:27, 11 July 2013

2013-07-11T18:27:14Z

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		== Summary ==

		The whole process of proceedings production went reasonably smoothly.

		Thanks to new softconf system improvements, the ACLPUB online system was able to satisfy almost all the workshop organizers needs. Some improvements can be still done.

		== Details ==

		* Rare accented characters (eg from Latvian names) are not accepted by the system.
		* The Sponsor pictures and Cover design can't be fully edited online, because the user can't upload single files to the online package.
		* PDFs generated from Microsoft Word often cause the copyright stamp process to fail. Fixing these problems required a great deal of time for coordinating with authors. It would be much better if the final submission process required authors to check and fix their submissions.
		* almost all the fields of the final submission form should be mandatory (so the publication chairs should only check their correctness). Many authors don’t understand the importance of:
		** List of authors: order, completeness, capitalization, middle names and special characters. In particular many authors don’t understand where to specify the middle names in the submission form.
		** Copyright transfer form: many people miss to fill the form (completely or partially), someone write “NA” (when is not applicable) but is not caring about sending their license for publishing. This process could be automatized by sending a license-to-publish request email.
		** Page count field: this field is often empty. Again, this could be automatized.
		** Very few people use the test button.
		* Many authors asked us how they could check the margin not only on the first two pages. We suggest to extend the number of pages in the draft produced by the “test button” from 2 to the total number of pages.
		* A source of problems is due to the paper ordering in the proceedings depending on the conference program. The publication chairs’ work is therefore affected by any change to the program, which might be due to several reasons. As also suggested by the GC, the conference program could be removed from the proceedings and produced separately.
		* While writing this document the proceedings publication process is still under development, so we can’t report about the USB image and Web finalization of the proceedings.


		----

		Roberto Navigli and Jing-Shin Chang

DragoRadev: Removing all content from page

2013-07-11T00:34:11Z

Removing all content from page

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	~~Publicity Chairs Report~~


	~~Anisava Miltenova, Bulgarian Academy of Sciences~~

	~~Ivan Derzhanski, Bulgarian Academy of Sciences~~

	~~Anna Korhonen, University of Cambridge~~


	After the first CFP appeared on the website, we advertised it on different mailing lists. The second CFP was circulated a couple of months later and also provided information about about tutorials, system demonstrations, and workshops. A newsletter was sent out in May that provided information about accommodation, the program including invited speakers, registration and other practical matters. Another newsletter was sent out in July that provided the same information and included reminders about registration and accommodation, instructions for presenters, information on internet access at the conference site, information about the conference organization and a list of sponsors.

	~~Dissemination was done through mailing lists including~~

	~~- Corpora~~

	~~- Linguist List~~

	~~- CLUK~~

	~~- SIGANN~~

	~~- ELSNET~~

	~~- SIGIR~~

	~~- SIG Semitic~~

	~~- SIGSEM~~

	~~- LR egroup~~

	~~- NoDaLi~~

	~~- Bio NLP~~

	~~- SentProc~~

	~~- AMLAP~~

	~~- ISCA Speech~~

	~~- Connectionists list announcer~~

	~~- COGSCI discussion list~~

	~~- Machine Learning News~~

	~~and to the ACL membership via Priscilla.~~


	~~The local publicity chairs also covered local mailing lists, including~~

	~~- the linguistic community of the social network LiveJournal~~

	~~- the Moscow linguistic mailing list~~

	~~- the Saint Petersburg linguistic mailing list~~

	~~- the mailing list of the Saint Petersburg NLP seminar~~

	~~- the Saint Petersburg Google group for linguistics~~

	~~- the site of the Institute of Philology of the Kiev National University~~


	The local publicity chairs are currently working on press releases to be distributed to daily newspapers, radio, TV, and the local press. Press conference will be organized if we receive positive response from the press.


	~~In addition, one of the local publicity chairs (Ivan Derzhanski) also assisted in the following activities:~~

	~~- Setting up of the conference web site~~

	~~- Participation in local organisation~~

Annakorhonen at 09:52, 10 July 2013

2013-07-10T09:52:27Z

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	Publicity Chairs Report		Publicity Chairs Report

Annakorhonen at 09:43, 10 July 2013

2013-07-10T09:43:32Z

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	Publicity Chairs Report		Publicity Chairs Report


	Anisava Miltenova, Bulgarian Academy of Sciences		Anisava Miltenova, Bulgarian Academy of Sciences
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	Anna Korhonen, University of Cambridge		Anna Korhonen, University of Cambridge


	After the first CFP appeared on the website, we advertised it on different mailing lists. The second CFP was circulated a couple of months later and also provided information about about tutorials, system demonstrations, and workshops. A newsletter was sent out in May that provided information about accommodation, the program including invited speakers, registration and other practical matters. Another newsletter was sent out in July that provided the same information and included reminders about registration and accommodation, instructions for presenters, information on internet access at the conference site, information about the conference organization and a list of sponsors.		After the first CFP appeared on the website, we advertised it on different mailing lists. The second CFP was circulated a couple of months later and also provided information about about tutorials, system demonstrations, and workshops. A newsletter was sent out in May that provided information about accommodation, the program including invited speakers, registration and other practical matters. Another newsletter was sent out in July that provided the same information and included reminders about registration and accommodation, instructions for presenters, information on internet access at the conference site, information about the conference organization and a list of sponsors.

Annakorhonen at 09:43, 10 July 2013

2013-07-10T09:43:03Z

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	and to the ACL membership via Priscilla.		and to the ACL membership via Priscilla.


	The local publicity chairs also covered local mailing lists, including		The local publicity chairs also covered local mailing lists, including
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	The local publicity chairs are currently working on press releases to be distributed to daily newspapers, radio, TV, and the local press. Press conference will be organized if we receive positive response from the press.		The local publicity chairs are currently working on press releases to be distributed to daily newspapers, radio, TV, and the local press. Press conference will be organized if we receive positive response from the press.


	In addition, one of the local publicity chairs (Ivan Derzhanski) also assisted in the following activities:		In addition, one of the local publicity chairs (Ivan Derzhanski) also assisted in the following activities:

Annakorhonen at 09:42, 10 July 2013

2013-07-10T09:42:30Z

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	Dissemination was done through mailing lists including		Dissemination was done through mailing lists including

	Corpora		- Corpora

	Linguist List		- Linguist List

	CLUK		- CLUK

	SIGANN		- SIGANN

	ELSNET		- ELSNET

	SIGIR		- SIGIR

	SIG Semitic		- SIG Semitic

	SIGSEM		- SIGSEM

	LR egroup		- LR egroup

	NoDaLi		- NoDaLi

	Bio NLP		- Bio NLP

	SentProc		- SentProc

	AMLAP		- AMLAP

	ISCA Speech		- ISCA Speech

	Connectionists list announcer		- Connectionists list announcer

	COGSCI discussion list		- COGSCI discussion list

	Machine Learning News		- Machine Learning News

	and to the ACL membership via Priscilla.		and to the ACL membership via Priscilla.
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	The local publicity chairs also covered local mailing lists, including		The local publicity chairs also covered local mailing lists, including

	the linguistic community of the social network LiveJournal		- the linguistic community of the social network LiveJournal

	the Moscow linguistic mailing list		- the Moscow linguistic mailing list

	the Saint Petersburg linguistic mailing list		- the Saint Petersburg linguistic mailing list

	the mailing list of the Saint Petersburg NLP seminar		- the mailing list of the Saint Petersburg NLP seminar

	the Saint Petersburg Google group for linguistics		- the Saint Petersburg Google group for linguistics

	the site of the Institute of Philology of the Kiev National University		- the site of the Institute of Philology of the Kiev National University

Annakorhonen at 09:40, 10 July 2013

2013-07-10T09:40:47Z

← Older revision		Revision as of 09:40, 10 July 2013
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	Corpora		Corpora

	Linguist List		Linguist List

	CLUK		CLUK

	SIGANN		SIGANN

	ELSNET		ELSNET

	SIGIR		SIGIR

	SIG Semitic		SIG Semitic

	SIGSEM		SIGSEM

	LR egroup		LR egroup

	NoDaLi		NoDaLi

	Bio NLP		Bio NLP

	SentProc		SentProc

	AMLAP		AMLAP

	ISCA Speech		ISCA Speech

	Connectionists list announcer		Connectionists list announcer

	COGSCI discussion list		COGSCI discussion list

	Machine Learning News		Machine Learning News

Line 35:		Line 51:

	the linguistic community of the social network LiveJournal		the linguistic community of the social network LiveJournal

	the Moscow linguistic mailing list		the Moscow linguistic mailing list

	the Saint Petersburg linguistic mailing list		the Saint Petersburg linguistic mailing list

	the mailing list of the Saint Petersburg NLP seminar		the mailing list of the Saint Petersburg NLP seminar

	the Saint Petersburg Google group for linguistics		the Saint Petersburg Google group for linguistics

	the site of the Institute of Philology of the Kiev National University		the site of the Institute of Philology of the Kiev National University


	The local publicity chairs are currently working on press releases to be distributed to daily newspapers, radio, TV, and the local press. Press conference will be organized if we receive positive response from the press.		The local publicity chairs are currently working on press releases to be distributed to daily newspapers, radio, TV, and the local press. Press conference will be organized if we receive positive response from the press.
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	- Setting up of the conference web site		- Setting up of the conference web site

	- Participation in local organisation		- Participation in local organisation

Annakorhonen at 09:39, 10 July 2013

2013-07-10T09:39:57Z

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	and to the ACL membership via Priscilla.		and to the ACL membership via Priscilla.

	The local publicity chairs also		The local publicity chairs also covered local mailing lists, including

			the linguistic community of the social network LiveJournal
			the Moscow linguistic mailing list
			the Saint Petersburg linguistic mailing list
			the mailing list of the Saint Petersburg NLP seminar
			the Saint Petersburg Google group for linguistics
			the site of the Institute of Philology of the Kiev National University

			The local publicity chairs are currently working on press releases to be distributed to daily newspapers, radio, TV, and the local press. Press conference will be organized if we receive positive response from the press.

			In addition, one of the local publicity chairs (Ivan Derzhanski) also assisted in the following activities:

			- Setting up of the conference web site
			- Participation in local organisation

Annakorhonen at 09:36, 10 July 2013

2013-07-10T09:36:03Z

@@ Line 3: / Line 3: @@
 Anisava Miltenova, Bulgarian Academy of Sciences
 Ivan Derzhanski, Bulgarian Academy of Sciences
 Anna Korhonen, University of Cambridge
 After the first CFP appeared on the website, we advertised it on different mailing lists. The second CFP was circulated a couple of months later and also provided information about about tutorials, system demonstrations, and workshops. A newsletter was sent out in May that provided information about accommodation, the program including invited speakers, registration and other practical matters. Another newsletter was sent out in July that provided the same information and included reminders about registration and accommodation, instructions for presenters, information on internet access at the conference site, information about the conference organization and a list of sponsors.

Annakorhonen at 09:33, 10 July 2013

2013-07-10T09:33:24Z

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	~~plaa~~
			Publicity Chairs Report

			Anisava Miltenova, Bulgarian Academy of Sciences
			Ivan Derzhanski, Bulgarian Academy of Sciences
			Anna Korhonen, University of Cambridge

			After the first CFP appeared on the website, we advertised it on different mailing lists. The second CFP was circulated a couple of months later and also provided information about about tutorials, system demonstrations, and workshops. A newsletter was sent out in May that provided information about accommodation, the program including invited speakers, registration and other practical matters. Another newsletter was sent out in July that provided the same information and included reminders about registration and accommodation, instructions for presenters, information on internet access at the conference site, information about the conference organization and a list of sponsors.