2009Q3: Sponsorship Committee - Revision history

StevenBird at 06:49, 2 August 2009

2009-08-02T06:49:45Z

← Older revision		Revision as of 06:49, 2 August 2009
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	; recommendations:		; recommendations:
	:* we recommend that the sponsorship committee be chaired by a member of the ACL exec; the exec member would have this portfolio for their term of office		:* we recommend that the sponsorship committee be chaired by a member of the ACL exec; the exec member would have this portfolio for their term of office
	:* the sponsorship chair should report to the ACL ~~president~~		:* the sponsorship chair should report to the ACL executive
	:* as previously suggested, a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this database''		:* as previously suggested, a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this database''
	:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)		:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)

StevenBird at 06:36, 31 July 2009

2009-07-31T06:36:52Z

← Older revision		Revision as of 06:36, 31 July 2009
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	:* no accountability - the sponsorship committee doesn't report to anyone		:* no accountability - the sponsorship committee doesn't report to anyone
	:* annual churn - no experience is built up, members don't get to learn from last year's problems		:* annual churn - no experience is built up, members don't get to learn from last year's problems
	:* demarcation issues - in the absence of communication, local chairs have got involved in sponsorship		:* demarcation issues - in the absence of communication, local chairs and exhibits chairs have got involved in sponsorship
	:* recruitment is difficult - no-one wants to be a sponsorship chair		:* recruitment is difficult - no-one wants to be a sponsorship chair

StevenBird at 10:43, 30 July 2009

2009-07-30T10:43:48Z

OwenRambow at 16:45, 29 July 2009

2009-07-29T16:45:26Z

← Older revision		Revision as of 16:45, 29 July 2009
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	; current nature of sponsorship committee:		; current nature of sponsorship committee:
	:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)		:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)
	:* consists of two people from each region, ~~plus~~ a single sponsorship chair responsible for ~~each~~ conference (= "local sponsorship chair")~~, plus~~ the ACL business manager; the local sponsorship chairs may or may not overlap with the regional sponsorship chair, but the original intention was that they do not; the local sponsorship chairs concentrate on raising money only for their conference from local sources (local to town or region)		:* consists of the following people:
			:** two people from each region (= "regional sponsorship chairs")
			:** for each conference happening during a given year, a single sponsorship chair responsible only for that conference (= "local sponsorship chair")
			:** the ACL business manager
			:* the local sponsorship chairs may or may not overlap with the regional sponsorship chair, but the original intention was that they do not; the local sponsorship chairs concentrate on raising money only for their conference from local sources (local to town or region)
	:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity		:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity
	:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list		:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list

OwenRambow: typo correction

2009-07-29T16:33:41Z

typo correction

← Older revision		Revision as of 16:33, 29 July 2009
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	; current nature of sponsorship committee:		; current nature of sponsorship committee:
	:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)		:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)
	:* consists of two people from each region, plus a single sponsorship chair responsible for each conference (= "local sponsorship chair"), plus the ACL business manager; the local sponsorship chairs may or may not overlap with the ~~local~~ sponsorship chair, but the original intention was that they do not; the local sponsorship chairs concentrate on raising money only for their conference from local sources (local to town or region)		:* consists of two people from each region, plus a single sponsorship chair responsible for each conference (= "local sponsorship chair"), plus the ACL business manager; the local sponsorship chairs may or may not overlap with the regional sponsorship chair, but the original intention was that they do not; the local sponsorship chairs concentrate on raising money only for their conference from local sources (local to town or region)
	:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity		:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity
	:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list		:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list

StevenBird at 04:57, 22 July 2009

2009-07-22T04:57:30Z

← Older revision		Revision as of 04:57, 22 July 2009
Line 1:		Line 1:
	; current nature of sponsorship committee:		; current nature of sponsorship committee:
	:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)		:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)
	:* consists of two people from each region (may or may not overlap with the local sponsorship chair)		:* consists of two people from each region, plus a single sponsorship chair responsible for each conference (= "local sponsorship chair"), plus the ACL business manager; the local sponsorship chairs may or may not overlap with the local sponsorship chair, but the original intention was that they do not; the local sponsorship chairs concentrate on raising money only for their conference from local sources (local to town or region)
	:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity		:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity
	:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list		:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list
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	; recommendations:		; recommendations:
	:* we recommend that the sponsorship committee be chaired by a member of the ACL exec~~, who has~~ this portfolio for their term of office		:* we recommend that the sponsorship committee be chaired by a member of the ACL exec; the exec member would have this portfolio for their term of office
	:* the sponsorship chair should report to the ACL president		:* the sponsorship chair should report to the ACL president
	:* a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this''		:* as previously suggested, a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this''
	:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)		:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)

OwenRambow: Edits for clarity

2009-07-22T03:50:08Z

Edits for clarity

← Older revision		Revision as of 03:50, 22 July 2009
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	; current nature of sponsorship committee:		; current nature of sponsorship committee:
	:* covers sponsorship for all conferences in a given year (to avoid competition between conferences for sponsors)		:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)
	:* consists of two people from each region (may or may not overlap with the local sponsorship chair)		:* consists of two people from each region (may or may not overlap with the local sponsorship chair)
	:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity		:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity

StevenBird at 11:59, 21 July 2009

2009-07-21T11:59:54Z

← Older revision		Revision as of 11:59, 21 July 2009
Line 1:		Line 1:
	* current nature of sponsorship committee		; current nature of sponsorship committee:
	:* covers sponsorship for all conferences in a given year (to avoid competition between conferences for sponsors)		:* covers sponsorship for all conferences in a given year (to avoid competition between conferences for sponsors)
	:* consists of two people from each region (may or may not overlap with the local sponsorship chair)		:* consists of two people from each region (may or may not overlap with the local sponsorship chair)
Line 5:		Line 5:
	:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list		:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list

	* current problems		; current problems:
	:* no leadership - no individual member is responsible for overseeing the work of the committee		:* no leadership - no individual member is responsible for overseeing the work of the committee
	:* no accountability - the sponsorship committee doesn't report to anyone		:* no accountability - the sponsorship committee doesn't report to anyone
Line 12:		Line 12:
	:* recruitment is difficult - no-one wants to be a sponsorship chair		:* recruitment is difficult - no-one wants to be a sponsorship chair

	* recommendations		; recommendations:
	:* we recommend that the sponsorship committee be chaired by a member of the ACL exec, who has this portfolio for their term of office		:* we recommend that the sponsorship committee be chaired by a member of the ACL exec, who has this portfolio for their term of office
	:* the sponsorship chair should report to the ACL president		:* the sponsorship chair should report to the ACL president
	~~:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified~~
	:* a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this''		:* a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this''
	:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)		:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)

	* other ideas for reducing the amount of churn		; items for immediate action:
			:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified
			:* identify the regional members of the sponsorship committee for 2010

			; other ideas for reducing the amount of churn:
	:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)		:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)
	:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener		:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener

StevenBird at 11:58, 21 July 2009

2009-07-21T11:58:23Z

@@ Line 1: / Line 1: @@
-* current nature of sponsorship committee; local vs regional
+* current problems
-* sponsorship committee needs a chair
+* other ideas for reducing the amount of churn
-:* part of presidential cycle
+:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)
-:* do it for two years as VP-elect and VP, under guidance of president
+:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener

StevenBird: New page: * current nature of sponsorship committee; local vs regional * sponsorship committee needs a chair :* part of presidential cycle :* do it for two years as VP-elect and VP, under guidanc...

2009-07-17T22:09:29Z

New page: * current nature of sponsorship committee; local vs regional * sponsorship committee needs a chair :* part of presidential cycle :* do it for two years as VP-elect and VP, under guidanc...

New page

* current nature of sponsorship committee; local vs regional

* sponsorship committee needs a chair
:* part of presidential cycle
:* do it for two years as VP-elect and VP, under guidance of president
:* (alternates with SIGs + publications)

* contacts database (set up by Ali?)
:* history of contact, sponsorship, ACL person who has the connection

* recognition for sponsorship committee
:* exec++ dinner

← Older revision		Revision as of 10:43, 30 July 2009
Line 19:		Line 19:
	:* we recommend that the sponsorship committee be chaired by a member of the ACL exec; the exec member would have this portfolio for their term of office		:* we recommend that the sponsorship committee be chaired by a member of the ACL exec; the exec member would have this portfolio for their term of office
	:* the sponsorship chair should report to the ACL president		:* the sponsorship chair should report to the ACL president
	:* as previously suggested, a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this''		:* as previously suggested, a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this database''
	:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)		:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)

Line 25:		Line 25:
	:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified		:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified
	:* identify the regional members of the sponsorship committee for 2010		:* identify the regional members of the sponsorship committee for 2010

			; implementation notes:
			:* several people will be involved in contacting sponsors, and will asynchronously update the database (thus we don't want to be emailing around a spreadsheet)
			:* an issue tracker might be the best way to keep a record of progress (with one "issue" per sponsor), and to update it with information about any attempts to make contact, or an agreements to call back next month, and to tag issues with labels like "Platinum-Sponsor" or "2011-Prospect".

	; other ideas for reducing the amount of churn:		; other ideas for reducing the amount of churn:
	:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)		:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)
	:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener		:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener