StevenBird: 2008 Summer Reports: Treasurer moved to 2008Q3 Reports: Treasurer

2008-11-25T22:55:33Z

2008 Summer Reports: Treasurer moved to 2008Q3 Reports: Treasurer

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2008-11-25T22:29:17Z

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	ACL TREASURER'S REPORT -- June 2008		ACL TREASURER'S REPORT -- June 2008
	Graeme Hirst		Graeme Hirst

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ACL TREASURER'S REPORT -- June 2008
Graeme Hirst

HANDOVER OF TREASURER POSITION

I took over as ACL Treasurer on 1-Jan-2008; Kathy McCoy became Past Treasurer; Mike Rosner continues as EACL Treasurer and Chris Manning as NAACL Treasurer. Most of the data in this report are for 2007 or earlier and hence come from Kathy.

Astounding software incompatibilities between Money (incompatible with everything), Quicken and QuickBooks (the Mac version and Windows version are not compatible), AccountEdge (can't pull QIF files), and the Wachovia Bank (won't push QIF files) have hampered the move of data and processes. But we're working on it. I now have most of Kathy's data for 2002-2007.

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ASSETS

The table below shows our assets in all accounts as of 31-Dec-2007. The values of the European holdings in euros and Swiss francs were converted to USD for the table. The European accounts (in Switzerland and Malta) are managed by Mike Rosner, though the assets are ACL's, not EACL's. (A separate shadow account is maintained for EACL.)

ACL assets (converted to USD) as of 31-Dec-2007

Account
Wachovia Bank main acct 150,517
Wachovia Bank NAACL acct 66,868
Wachovia Walker Fund 29,308
Wachovia CD 52,006
Wachovia money mkt 1 52,825
Wachovia money mkt 2 31,360
Bank of Valletta, Malta (Û) 24,989
Malta bonds / deposits (Û) 115,920
Swiss bonds (CHF) 201,861
UBS (CHF) 872
Total assets 726,526

Our total assets of course fluctuate widely over time because of conference income and expenses, but have remained for the last couple of years in the window of $600,000 to about $900,000, which is about right. We can support advance expenses for three conferences in a single year (which we'll need to in 2009), and we have a good buffer for other projects and expenses.

ACL assets over time, Jun-2006 to Dec-2007, USD

Jun-06 881,683
Jul-06 820,741
Aug-06 804,797
Sep-06 695,499
Oct-06 693,798
Nov-06 724,736
Dec-06 746,598
Jan-07 740,684
Feb-07 744,025
Mar-07 749,032
Apr-07 619,433
May-07 937,113
Jun-07 694,861
Jul-07 635,591
Aug-07 611,305
Sep-07 600,003
Oct-07 711,730
Nov-07 726,486
Dec-07 726,576

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INCOME AND EXPENSES

This is an 18-month slice through our total income and expenses (excluding the Walker Fund), from mid-2006 to the end of 2007. In this (arbitrary) period, it happens that expenses exceeded income by nearly $135,000; coincidentally, $135,000 is the amount by which income exceeded expenses in the 18-month slice that Kathy showed on her previous report.

ACL income and spending 30-Jun-2006 to 31-Dec-2007
Converted to USD

INCOME
ACL-07 529,846
NAACL-HLT-07 183,784
Memberships 129,579
CL journal 37,048
EACL 27,257
HLT-NAACL-06 21,413
Publications 20,632
ACL-06 18,500
ACL offices 13,236
Investment income 9,908
INLG-04 5,764
NAACL 1,056
Other 1,704
TOTAL INCOME 999,727

EXPENSES
ACL-2007 520,602
CL journal 160,359
NAACL-HLT-2007 155,075
HLT-NAACL-2006 119,088
ACL office 83,883
Memberships 25,481
NAACL spending 23,088
Publications 10,303
ACL conferences 5,577
EACL shadow 4,739
ACL-2008 3,437
For Walker Fund 2,650
ACL-2009 2,281
NAACL-HLT-2009 3,362
Other 14,213
TOTAL EXPENSES 1,134,137

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ACL 2007 CONFERENCE, PRAGUE

After a lot of work and much help from the local arrangements staff in Prague, Kathy has finalized the accounting for ACL 2007. There were a number of unexpected expenses, including 19% VAT on staff salaries, which we had earlier been incorrectly told didn't apply. Despite its size, and being budgeted for lower attendance, the conference just broke even. Here is an outline of the income and expenses (in USD):

Income
Sponsorships 40,058
Exhibitors 2,571
Main conf registration fees 239,075
T-shirt sales 60
Tutorial registration fees 23,445
Workshop registration fees 173,165
Banquet tickets 37,640
Lunches tickets 23,464
Total income 539,478

Expenses
General overhead 159,221
Main conference 177,365
Tutorials 16,498
Workshops 108,050
Banquet 48,846
Lunches 30,857
Total expenses 540,839

Net surplus Ð1,360

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PENDING

Accounting is not yet complete for the following conferences: HLT-EMNLP 2005 (Vancouver); HLT-NAACL 2006 (Brooklyn); COLING-ACL 2006 (Sydney); HLT-NAACL 2007 (Rochester).
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2008Q3 Reports: Treasurer - Revision history

StevenBird: 2008 Summer Reports: Treasurer moved to 2008Q3 Reports: Treasurer

StevenBird at 22:29, 25 November 2008

StevenBird: New page: ...

StevenBird: New page:
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