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ACL Name Change Policy

2023-12-14T01:16:26Z

YusukeMiyao:

ACL Name Change Policy

2023-12-13T06:07:18Z

YusukeMiyao:

ACL recognizes the right of individuals to use the name of their choosing for their publications, including those in the past. For individuals who have changed their name, we offer multiple options:

# '''Separate identities'''. Papers published under a new name remain unlinked with those published under the old one. This is the default behavior.
# '''Linked identities'''. The Anthology can produce a consolidated author page merging together papers published under any number of different names. No PDFs or metadata are changed, but search results and links will direct to this page. Optionally, at the author's request, a correction notice can be displayed when someone searches for the old name.
# '''New identity'''. Should an individual wish to change their name on prior publications, we will follow the following procedure.
#* Authors may submit their request by creating a Github issue or (for more privacy) by emailing the [mailto:anthology@aclweb.org Anthology director].
#* Anthology staff will make the changes to existing papers using professional PDF editing software. The original files will be preserved privately in our archives.
#* Metadata corrections will be committed to the repository discreetly. Revised citation materials (BibTeX, Endnote, etc) are generated automatically.
#* We unfortunately are not set up to support name changes in reference sections of other papers.
#* We will notify our contact at Google Scholar, who will reingest the material.

We will make all efforts to complete these revisions expeditiously, though factors such as timing and the amount of work the request creates will affect completion time.

ACL committee on name changes<br>
Shlomo Argamon, Jasmijn Bastings, Yusuke Miyao

== Recommendations from the ACL committee on name changes ==

* The committee advises the ACL to carefully follow developments in digital publishing so that name changes can be made easier in the future, also to reference lists. For example, see this related effort around HTML: https://blog.arxiv.org/2023/01/19/access-is-not-the-same-as-accessibility-a-framework-for-making-research-papers-truly-open/. A separate committee could look into such "next-generation" publishing tech for ACL, and we can imagine the ACL adopting a framework developed externally, instead of the current process of storing PDF files. This, however, was out of scope for our committee.
* We recommend asking authors to confirm that their bibliography file(s) are up to date before submitting their paper (and again for camera ready). This will proactively help avoid incorrect names in references. Updating the anthology bib file is easy in Overleaf and reference lists can also be checked by software like aclpubcheck, which the ACL could advise, but not require, people to use.
* We recommend that conferences explicitly ask consent from authors whether or not their recording(s) and material(s) can be published on the anthology post-conference.
* We recommend that the ACL anthology provides a way (e.g., a link to a form) for authors to request the takedown of a recording such as a video.

ACL Name Change Policy

2023-12-13T06:06:55Z

YusukeMiyao: Created page with "= ACL Name Change Policy = ACL recognizes the right of individuals to use the name of their choosing for their publications, including those in the past. For individuals who..."

= ACL Name Change Policy =

ACL recognizes the right of individuals to use the name of their choosing for their publications, including those in the past. For individuals who have changed their name, we offer multiple options:

# '''Separate identities'''. Papers published under a new name remain unlinked with those published under the old one. This is the default behavior.
# '''Linked identities'''. The Anthology can produce a consolidated author page merging together papers published under any number of different names. No PDFs or metadata are changed, but search results and links will direct to this page. Optionally, at the author's request, a correction notice can be displayed when someone searches for the old name.
# '''New identity'''. Should an individual wish to change their name on prior publications, we will follow the following procedure.
#* Authors may submit their request by creating a Github issue or (for more privacy) by emailing the [mailto:anthology@aclweb.org Anthology director].
#* Anthology staff will make the changes to existing papers using professional PDF editing software. The original files will be preserved privately in our archives.
#* Metadata corrections will be committed to the repository discreetly. Revised citation materials (BibTeX, Endnote, etc) are generated automatically.
#* We unfortunately are not set up to support name changes in reference sections of other papers.
#* We will notify our contact at Google Scholar, who will reingest the material.

We will make all efforts to complete these revisions expeditiously, though factors such as timing and the amount of work the request creates will affect completion time.

ACL committee on name changes<br>
Shlomo Argamon, Jasmijn Bastings, Yusuke Miyao

== Recommendations from the ACL committee on name changes ==

* The committee advises the ACL to carefully follow developments in digital publishing so that name changes can be made easier in the future, also to reference lists. For example, see this related effort around HTML: https://blog.arxiv.org/2023/01/19/access-is-not-the-same-as-accessibility-a-framework-for-making-research-papers-truly-open/. A separate committee could look into such "next-generation" publishing tech for ACL, and we can imagine the ACL adopting a framework developed externally, instead of the current process of storing PDF files. This, however, was out of scope for our committee.
* We recommend asking authors to confirm that their bibliography file(s) are up to date before submitting their paper (and again for camera ready). This will proactively help avoid incorrect names in references. Updating the anthology bib file is easy in Overleaf and reference lists can also be checked by software like aclpubcheck, which the ACL could advise, but not require, people to use.
* We recommend that conferences explicitly ask consent from authors whether or not their recording(s) and material(s) can be published on the anthology post-conference.
* We recommend that the ACL anthology provides a way (e.g., a link to a form) for authors to request the takedown of a recording such as a video.

ACL Test-of-Time Paper Award Nomination Committee - 2023

2023-07-18T01:07:47Z

YusukeMiyao: Created page with "The members of the 2023 ACL Test-of-Time Paper Award Nomination Committee are: * Mike Collins * Jason Eisner (co-chair) * Anette Frank * Pascale Fung * Kevin Knight * Mirella..."

The members of the 2023 ACL Test-of-Time Paper Award Nomination Committee are:

* Mike Collins
* Jason Eisner (co-chair)
* Anette Frank
* Pascale Fung
* Kevin Knight
* Mirella Lapata (co-chair)
* Paola Merlo
* Yue Zhang

Test-of-Time Papers Process

2023-07-18T01:06:23Z

YusukeMiyao:

This document outlines the ACL Test-of-Time (ToT) paper award process, timeline, and steps. It assumes the ACL conference (where the winners are announced) is in summer, between mid June and end of August. The process should start approximately 6 months prior to the ACL conference. Please refer to [[Test-of-Time Papers Award]] for the composition of the committee.

*'''6 months before conference (approximately the end of January):''' at the request of the conference officer, and with his/her help, the ACL exec names chair(s) of the ToT paper award nomination committee.

*'''2 weeks later [5.5 months before conference]:''' committee chairs + conference officer: decide candidates of members of the nomination committee; conference officer: ask candidates chosen above to form the committee.

*'''2 weeks later [5 months before conference]:''' committee chairs + conference officer: first call to membership for ToT paper nominations.

*'''2 weeks later [4.5 months]:''' the nomination committee in place (some may have recused themselves, conference officer ask for substitutes); committee chairs + conference officer: second call to membership and committee members for ToT paper nominations.

*'''2 weeks later [4 months]:''' nominations collected from membership and from committee members; committee chairs decide if more experts are needed, choose them and contact them; committee members have discussions on nominated papers, and vote for final decision.

*'''2 weeks later [3.5 months]:''' committee chairs send the winners to conference officer and ACL president.

*'''2 weaks later [3 months]:''' ACL president informs winners.

*'''At conference:''' conference officer announces the winners at the award session.

'''ACL Test-of-Time Paper Award Nomination Committee'''
* [[ACL Test-of-Time Paper Award Nomination Committee - 2023]]
* [[ACL Test-of-Time Paper Award Nomination Committee - 2022]]
* [[ACL Test-of-Time Paper Award Nomination Committee - 2021]]

ACL Test-of-Time Papers Award Recipients

2023-07-18T01:05:40Z

YusukeMiyao:

=== 2023 ===

* The winners of the 1998 Test-of-Time Paper Award are:
** Irene Langkilde, Kevin Knight. Generation that Exploits Corpus-Based Statistical Knowledge. Proceedings of ACL 1998.
** Hinrich Schütze. Automatic Word Sense Discrimination. Computational Linguistics, 24(1). 1998.
* The winners of the 2013 Test-of-Time Paper Award are:
** Ryan McDonald, Joakim Nivre, Yvonne Quirmbach-Brundage, Yoav Goldberg, Dipanjan Das, Kuzman Ganchev, Keith Hall, Slav Petrov, Hao Zhang, Oscar Täckström, Claudia Bedini, Núria Bertomeu Castelló, Jungmee Lee. Universal Dependency Annotation for Multilingual Parsing. Proceedings of ACL 2013.
** Richard Socher, Alex Perelygin, Jean Wu, Jason Chuang, Christopher D. Manning, Andrew Ng, Christopher Potts. Recursive Deep Models for Semantic Compositionality Over a Sentiment Treebank. Proceedings of EMNLP 2013.

=== 2022 ===

* The 2022 winners of the 1997 Test-of-Time Paper Award are:
** Kevin Knight, Jonathan Graehl. Machine Transliteration. Proceedings of ACL 1997.
** Michael Collins. Three Generative, Lexicalised Models for Statistical Parsing. Proceedings of ACL 1997.
* The 2022 winners of the 2012 Test-of-Time Paper Award are:
** Mausam, Michael Schmitz, Stephen Soderland, Robert Bart, Oren Etzioni. Open Language Learning for Information Extraction. Proceedings of EMNLP-CoNLL 2012.
** Margaret Mitchell, Jesse Dodge, Amit Goyal, Kota Yamaguchi, Karl Stratos, Xufeng Han, Alyssa Mensch, Alex Berg, Tamara Berg, Hal Daumé III. Midge: Generating Image Descriptions From Computer Vision Detections. Proceedings of EACL 2012.

=== 2021 ===
*The 2021 winners of the 1996 Test-of-Time Paper Award are:
**Adam Berger, Stephen Della Pietra, Vicent Della Pietra. A Maximum Entropy Approach to Natural Language Processing. Computational Linguistics, Volume 22, Number 1, March 1996.
**Jean Carletta. Assessing Agreement on Classification Tasks: The Kappa Statistic. Computational Linguistics, Volume 22, Number 2, June 1996.
*The 2021 winners of the 2011 Test-of-Time Paper Award are:
**Maite Taboada, Julian Brooke, Milan Tofiloski, Kimberly Voll, Manfred Stede. Lexicon-Based Methods for Sentiment Analysis. Computational Linguistics, Volume 37, Issue 2, June 2011.
**Myle Ott, Yejin Choi, Claire Cardie, Jeff Hancock. Finding Deceptive Opinion Spam by Any Stretch of the Imagination. Proceedings of the 49th Annual Meeting of the Association for Computational Linguistics: Human Language Technologies.

=== 2020 ===
* The 2020 winners of the 1995 Test-of-Time Award are:
** Barbara J. Grosz, Aravind K. Joshi, Scott Weinstein. Centering: A Framework for Modeling the Local Coherence of Discourse. Computational Linguistics, 21(2), June
** David Yarowsky. Unsupervised Word Sense Disambiguation Rivaling Supervised Methods. 33rd Annual Meeting of the Association for Computational Linguistics
* The 2020 winners of the 2010 Test-of-Time Award are:
** Marco Baroni, Alessandro Lenci. Distributional Memory: A General Framework for Corpus-Based Semantics. Computational Linguistics, 36(4), December
** Joseph Turian, Lev-Arie Ratinov, Yoshua Bengio. Word Representations: A Simple and General Method for Semi-Supervised Learning. 48th Annual Meeting of the Association for Computational Linguistics

=== 2019 ===
* The 2019 winner of the 1994 Test-of-Time Award is:
** Bernard Merialdo. Tagging English Text with a Probabilistic Model. Computational Linguistics 20(2), pp. 155–171
* The 2019 winner of the 2009 Test-of-Time Award is:
** Theresa Wilson, Janyce Wiebe, Paul Hoffmann. Recognizing Contextual Polarity: An Exploration of Features for Phrase-Level Sentiment Analysis. Computational Linguistics 35(3), pp. 399–433

2023Q3 Reports: Member at-large / Conference Officer

2023-07-01T13:08:04Z

YusukeMiyao: Created page with "* Completed the process of selecting the ACL 2023 Test-of-Time paper awards. The awardees will be announced at the ACL 2023 award session. The awarded papers and the nominatio..."

* Completed the process of selecting the ACL 2023 Test-of-Time paper awards. The awardees will be announced at the ACL 2023 award session. The awarded papers and the nomination committee members will be announced at the ACL wiki.
* Communicated with General Chairs and relevant chairs of EACL 2023, ACL 2023 and IJCNLP-AACL 2023 to apply ACL policies, including the anti-harassment policy and the conference awards policy.
* Finalized the proposal for the ACL name change policy.
* Served as a member of the ARR board to oversee the organization and the improvement of ARR.
* Continue improving the new version of the conference handbook.

2023Q1 Reports: Member at-large - Asia/Pacific

2023-02-21T01:17:53Z

YusukeMiyao: Created page with "As the conference officer, I worked on the following issues regarding conference organization. * Started the process of ACL 2023 Test-of-Time paper award nomination. The co-c..."

As the conference officer, I worked on the following issues regarding conference organization.

* Started the process of ACL 2023 Test-of-Time paper award nomination. The co-chairs are determined, and the community nomination has been running. The co-chairs are in the process of selecting nomination committee members.
* Communicated with General Chairs and relevant chairs of AACL-IJCNLP 2022 and EMNLP 2022 to apply ACL policies, including the anti-harassment policy and the COVID-19 safety policy.
* Prepared a GitHub repository for the new version of the conference handbook. Conference chairs are supposed to send updates to the handbook to maintain the handbook in a community-driven manner.

ACL Conference Awards Policy

2022-07-20T13:23:47Z

YusukeMiyao:

This document lays out a standard protocol for awards at ACL conferences (Note that for conferences colocated with a non-ACL event there may need to be some adjustments depending on the policies of the other event. Also, this process was not developed for workshops or journals.). The goal of introducing the policy is to have a consistent approach that suits the scale of our conferences today. The policy is designed to highlight work that is interesting along a variety of axes in ways that encourage discussion. Recognizing valuable work in a consistent way also means the value is clearer (e.g., for hiring and tenure cases).

== Award Types and Criteria ==

=== Best Paper Award ===

We define "Best" as work that is particularly fascinating, controversial, surprising, impressive, and/or potentially field-changing.

* "Best Paper Award": Typically no more than 6 papers receive this award. These papers are presented in a plenary session at the conference. PCs should consider scheduling this plenary session early in the conference, to encourage discussion of the papers during the conference.
* "Outstanding Paper Award": 1.5–2.5% of accepted papers, selected as part of the same process. This allows for broader recognition of work that meets the criteria.
* "Area Chair's Award": Up to one paper per track. These are selected by the SACs for each track.
* Short and long papers are considered together for these awards.

=== Test of Time Award ===

See the policy at [[Test-of-Time Papers Award]].

=== Special Categories ===

Two special awards will recognise work with a particular focus as described below. Papers that receive an award in a special category are also eligible to receive a general award.
* Social Impact Award - For papers that have the potential for significant positive societal impact.
* Resource Award - For papers that announce, describe, and share a fascinating, valuable, or potentially field-changing new resource (e.g., a dataset or knowledge graph).

Program Committee Chairs may also choose to include awards for other categories. Examples
of additional special categories include:
* Software Award - For papers that describe and share (ideally via source code) a fascinating, valuable, or potentially field-changing new piece of software. Note that this is not the same as the Demonstration Paper Award since there could be papers outside of that track that meet this criterion.
* Demonstration Paper Award - For papers in the Demonstration Track.
* Theme Paper Award - For papers on the conference’s theme.
* Linguistic Insight Award - For papers that make a particularly significant contribution to our understanding of language.
* Low-Resource Paper Award - For papers that contribute to work on languages or domains with limited data.
* Interdisciplinary Research Award - For papers that contribute to NLP and another field in new and interesting ways.
* Reproduction Award - For papers that reproduce prior work in a particularly enlightening way, revealing additional features of the prior work.

== Selection Process ==

=== Nominations ===

In the review process, reviewers (Note: PCs may choose whether or not to include reviewers in the nomination process.), AEs, ACs, and SACs will be asked to answer the following questions:

* 1. "Could the camera-ready version of this paper merit consideration for an "outstanding paper" award (up to 2.5% of accepted papers will be recognized in this way)? Outstanding papers should be either fascinating, controversial, surprising, impressive, or potentially field-changing. Awards will be decided based on the camera-ready version of the paper."
** "Yes"
** "Maybe"
** "No"
* 2. "If yes/maybe, please briefly describe why:"
** (short answer box with no word or character limit)

The best paper committee should consider any paper that was marked "Yes" or "Maybe" by any reviewer (Note: PCs may choose whether or not consider papers that were labeled 'maybe' by a reviewer and not nominated by the AE/AC.), AE, AC, or SAC (Note: This requirement is included to clarify how this policy interacts with ACL Rolling Review.).

SACs may also choose a paper in their area to receive the “Area Chair’s Award”. This will encourage diversity in the papers that are highlighted. The Best Paper Committee will not be told which papers have received this award, to avoid biasing their choices.

Papers are not eligible for awards if their authors include Program Chairs. The PCs may also choose to specify that authors in other senior organisational roles are not eligible for awards.

Special category awards can either be handled in the same way, by editing the question above to include them, or through a separate process defined by the PCs.

=== Selection ===

(Note, this process was developed based on the assumption that the nomination process leads to 80-100 papers being considered for awards. If the number of nominated papers turns out to be much higher or lower then the selection process should be adapted as necessary.)

A best paper committee will be selected by the program chairs. The committee size should be large enough to keep the load to around 10-15 papers per member. The committee should be diverse in composition in terms of research areas and demographics.

The committee will follow a multistage process to determine the final awards. The committee will receive the final camera-ready version of the paper (or its anonymized version if possible), anonymized reviews, and associated supplementary materials.
# Papers are divided between the committee members based on research areas for a first pass in which each paper is read by at least 2 committee members. They independently place the papers into three groups: (1) consider for best paper, (2) consider for outstanding paper, (3) do not consider further.
# All committee members read the papers that were identified as under consideration for 'best paper'.
# The committee meets to make the final selections.

This proposal does not define a specific rubric. However, while reading and discussing papers, committee members should consider:

* Is each paper either fascinating, controversial, surprising, impressive, or potentially field-changing? Note that papers do not need to demonstrate all of these properties; any property is sufficient.
* Does the paper present as its motivating use case an application with significant negative social impact? Even if the motivating use case is an application with neutral or positive social impact, are there obvious applications with significant negative social impact which are left unaddressed or insufficiently addressed by the paper? (In such cases, the paper should *not* be an award candidate.)
* Is the work presented in the paper reproducible? For example, is there sufficient information in the paper to repeat the experiments? If not, is the lack of reproducibility justified in the paper?
* Do the awards highlight a broad range of research types and strengths?
* Do the awards include types of research that can be conducted at small labs?
* Do the awards include papers that show excellence in potential positive social impact?

Special awards may be selected by the best paper committee or by separate committees.

== Announcement, Certificates, and Financial Awards ==

All awardees will be announced on the conference website or blog before the conference. All awardees will receive a certificate with the name of the conference, name of the award, title of the paper, and author names, signed by the Program Chair(s) and/or General Chair(s). Conferences may choose to have a financial component for any of the awards, which may be sponsored, and may be split between the authors as the authors choose.

== Documentation ==

The ACL Anthology will have an indication of which papers received awards (as it does now). Eventually, a page will be created that lists all papers that have received awards.

The ACL will track the research area and author demographics (gender and country of affiliation) of papers that are (a) nominated, and (b) receive awards. This information will be used to inform efforts to avoid bias and inequality in the selection process. Care should be taken to track them appropriately to avoid harm (e.g., by incorrectly assuming a demographic attribute). The ACL Equity Director will be responsible for maintaining these records.

== Notes on the development of this proposal ==

Committee that developed this policy:
* Bonnie Webber
* Christy Doran
* Huang Xuanjing
* Joel Tetreault
* Jonathan Kummerfeld [chair]
* Yusuke Miyao [chair]

Edits were made by Jonathan Kummerfeld based on discussion with the ACL Executive. Feedback was solicited from the community and informed further improvements.

=== Anonymity ===

We discussed requiring authors to be anonymous to avoid potential a source of bias, but realised it was (1) not easy to do with camera-ready versions of papers, and (2) would be difficult to maintain while also handling conflict-of-interests on the best paper committee (COIs will be more likely than in the past because more papers are being considered). Given those concerns, we have made it optional.

=== Choice of terms ===

The committee had mixed opinions on the term 'best'. On one hand, it is common/standard and expected, on the other hand, it implies a metric with a clear ranking of papers, which we do not have. After discussing a range of alternatives we returned to 'best' because it is such a well established term. Several options for the second category were discussed, including 'noteworthy', 'honourable mention', and 'outstanding'. The final proposal uses 'outstanding' as it
is a recognisable term.

=== Choice of numbers ===

* "Typically no more than 6" best papers. This value was chosen based on what we thought could be included in a single plenary session. However, the language is intentionally flexible.
* "1.5–2.5% of accepted papers" receive the outstanding paper award. This range was chosen to balance prestige (which favors a lower number) and the goal to recognize more work (which favors a higher number).
* For context, the graph below shows historical trends in awards at ACL going back to the very first year a best paper award was announced (note, these values include all award types together in the count for each year):

[[File: papers receiving awards at ACL.png|800px]]

=== Several ideas came up that are worth considering in the future: ===

* Dissertation Awards. These exist in other communities (e.g. AAAI) and are intended to recognise a body of work. We did not include them as they are outside of the conference awards process. They would need a separate process that could, for example, be conducted by each organisation / society separately. We also discussed awards for thesis proposals, which would be suitable for the Student Research Workshop.
* Journal Paper Awards. Other communities have these (e.g. ISCA for papers in CSL). We discussed including them here by saying CL and TACL papers presented at a conference are eligible for awards, but then the awards committee needs to compare quite different papers (e.g. a 30+ page journal article and a 4 page short conference paper). The approach used elsewhere is that each journal chooses a 'best paper', but that is then outside the scope of this proposal regarding conferences.
* Requirements for papers to be well-presented. We discussed the idea that papers that receive awards should be examples of well-presented ideas that students can look to for understanding how to write a good paper. On the other hand, it would seem unfair to not reward an innovative idea just because the author is inexperienced and did not present it perfectly. We tried to come up with language to balance these factors, but decided there was no simple solution, so this requirement was dropped.
* Advice/guidance for reviewers on when to select a paper for an award. This is a good idea that is outside the scope of this policy.

2022Q3 Reports: Member at-large / Conference Officer

2022-07-15T13:27:07Z

YusukeMiyao: Created page with "* The ACL 2022 Test-of-Time papers were selected from papers published in 1997 and 2012. The awardees were announced at ACL 2022. The awarded papers and the nomination committ..."

* The ACL 2022 Test-of-Time papers were selected from papers published in 1997 and 2012. The awardees were announced at ACL 2022. The awarded papers and the nomination committee members are recorded in the ACL wiki.
* The ACL conference awards policy was proposed. The policy was approved by the ACL exec and shown in the ACL wiki. This will be applied to upcoming conferences.
* Communicated with General Chairs and relevant chairs of ACL 2022, NAACL 2022, AACL-IJCNLP 2022, and EMNLP 2022 to apply ACL policies including the anti-harassment policy (specific procedures established last year and further improved to be applied to hybrid conferences) and the COVID-19 safety policy.

File:Awards number.png

2022-07-15T08:37:59Z

YusukeMiyao:

ACL Policies

2022-07-15T08:34:22Z

YusukeMiyao: /* Policies */

== Policies ==

*[[ACL Conference Awards Policy]]

*[[ACL COVID Policy]]

*[[ACL Privacy Policy]]

*[[Anti-Harassment Policy]]

*[[ACL Whistleblower Protection Policy]]

*[[ACL Conflict-of-interest policy]]

*[[ACL Conference Conflict-of-interest policy]]

*[[ACL Conference Consistency policy]]

*[[ACL Document Retention and Destruction Policy]]

*[[ACL Policy on Political Statements and Actions]]

*[[ACL Policies for Submission, Review and Citation]]

*[[Policy on Obituary]]

*[[ACL Sponsorship COI Policy]]

*[[CL Journal COI Policy]]

*[[Media:ACL_Efficient_NLP_Policy.pdf|ACL Efficient NLP Policy]]

== Proposals ==

*[[Short-Term Reform Proposals for ACL Reviewing]]

*[[ACL Rolling Review Proposal]]

*[[Review Data Collection at *ACL]]

*[[Formation of the ACL Ethics Committee]]

== Awards ==

*[[Test-of-Time Papers Award]]

*[[Lifetime Achievement Award]]

*[[Distinguished Service Award]]

== Procedures ==

*[[Test-of-Time Papers Process]]

*[[Procedure for composing the new Nominating Committee]]

*[[Fellows Program]]

*[[Process for Ad Hoc ACL Leadership Roles]]

== Guidelines ==

*[[ACL Author Guidelines]]

*[[ACL Reviewer Guidelines]]

Bid Guidelines

2022-07-04T02:35:42Z

YusukeMiyao:

This page provides guidelines for preparing a bid for hosting the ACL conference. The guidelines link to two additional spreadsheets, explained further below: a detailed site-specific expenses spreadsheet to be filled as part of the submission, synchronized with the bid document; a task-list spreadsheet, which details many of the tasks involved in hosting the conference and suggests several options for delegating a varying amount of the work to the ACL office (acl at aclweb.org) and/or to a professional conference organizer.

== Preliminary and Final Bids ==

You are first requested to submit a preliminary bid. Promising bidders will be asked by the Conference Coordinating Committee to provide additional information and turn their bid into the final one, according to the schedule published in the Call for Bids. The purpose of a '''preliminary bid''' is to give the committee a detailed description of the organization, venue, and setting. The first round of review will help bidders to create a stronger bid, which is better tailored to the needs of the ACL. The purpose of the '''final bid''' is to convince the committee that the organizers are capable of running a large scientific conference with considerable professionalism and attention to detail.

== Covering Letter ==

Include a cover letter addressed to the ACL, naming venue and possible dates, identifying contact person(s) and contact details, signed.

== Organization ==

; Local Organizing Committee
: Please name the members of the local organizing committee, including titles and affiliations. For each person, provide a statement about their activities in the CL community and their experience in organizing scientific events (and the number of participants at those events).

; Local CL Community
: Describe the profile of the local CL community, including any research groups, graduate programs, professional bodies, companies.

; Professional Conference Organizer
: It is typically advisable to involve a Professional Conference Organizer (PCO) for the local organization, while the amount of work delegated to the PCO might vary. Where geographically appropriate, the ACL office might take responsibility for typical tasks of a PCO.
: Specify (roughly) the intended split of tasks between the local organizers, a PCO and/or the ACL office (see the Task List Spreadsheet section below for detail).
: Identify the organization that will be responsible for such tasks as local arrangements, including venues, catering, accommodation, the social program, and finances. What is the scale of their operation? List major scientific meetings organized recently by the PCO and their size.

; Dates
: Bidders should indicate one or more options for the conference dates. Sometimes, additional alternatives might be explored when negotiating with the committee. When planning the dates please check first with the conference committee chair for the latest known constraints for that year, such as dates of related conferences.

== Venue ==

; Conference
: Describe the main auditorium, theatres for 6-7 parallel sessions, spaces for tutorials and workshops, large exhibit area or ballroom for posters/demos/exhibits/coffee breaks, and an option for meeting rooms on-demand. Describe capacity, seating style, A/V facilities, sloping vs level floor, availability of (fold-out) tables in theatres, ceiling height (especially in the smaller workshop and tutorial rooms).
: Workshops - capacity for 3 two-day workshops, and 20-26 one-day workshops (13-16 per each day)
: Tutorials - eight tutorials, half in the morning and half in the afternoon (4 rooms)
: Dates for which the venues have been booked.

; Accommodation
: List categories of accommodation, considering students as well, and their approximate capacities and prices. State the proximity of the accommodation to the conference venue, and the means of access.
: Dates for which room blocks have been tentatively reserved, or are available.

; Food and Social Program
: Describe plans for breaks (2 per day, mid-morning and mid-afternoon), student lunch (can be off-site; for at least 100-150 students), welcome reception (for about 50-60% of expected attendance), and social event (typically 40-50% of expected attendance). Provide a preliminary plan of the types/quantities of foods per participant to be provided at each of these events, matching their cost in the site-specific expenses spreadsheet.

; Estimated Costs Summary
: Provide a one-page summary of the site-specific expenses spreadsheet (see below), specifying approximate total cost for each component of the conference (main conference, tutorials, workshops, social program, overheads) and the VAT situation (or similar taxes – see comment in expenses spreadsheet). Please give figures in both local currency and US dollars, and specify the exchange rate. Include any further relevant explanations for your expenses spreadsheet.

== Setting ==

; Map
: Provide a detailed map showing positions of venues and accommodation, and other relevant locations (if any – e.g. food courts, subway/bus stops).

; Food
: Describe the eating options within and near the conference venue.

; City
: Describe the city and region, and the principal attractions. What is the climate at this time of year? Any optional social program. List public cultural events scheduled for the conference period.

; Transportation
: Describe the air and ground transportation that provides access to the city. What is the commute time from regional airport(s) and railway stations to the venue?

== Extras ==

(Not needed for preliminary bid)

* Letters of support
* Photographs of venues and regional attractions
* Evidence of sponsorship
* Information about visa, driver licenses

== Site-Specific Expenses Spreadsheet ==

Site-specific expenses should be detailed in a separate [http://ftp.cs.toronto.edu/pub/gh/ACL-conference-bid-template-CURRENT.xlsx Expenses spreadsheet] with which the bid document should be consistent. The spreadsheet includes only items which vary from one venue to another. Costs which are largely fixed across venues (such as proceedings and invited speakers) are omitted, and so are all aspects of income except for local sponsorships. The final budget will be coordinated with the ACL Treasurer and business office.

Do not change the spreadsheet in any way, except to populate the yellow and blue cells with your local data. It is important that all bidders submit comparable spreadsheets (as live .xls files, not .pdf). If for some reason you feel that you need to modify the spreadsheet to fit your local conditions, please seek the advice of the Coordinating Committee Chair and the Treasurer before doing so.

Most items in the spreadsheet are self-explained or include explanatory comments. Here are some additional guidelines:

* Some expenses will have both a constant component and a per-person component, and each line of the spreadsheet includes both components. For example, the social event might have a base cost for the venue rental plus a per-person cost as well. In most cases, however, only one component will be non-zero.
* Complete the spreadsheet in your local currency, and provide a multiplicative conversion factor for USD in the appropriate cell, along with the date on which the exchange rate was valid.
* The spreadsheet total costs are computed using both conservative (lower-bound) assumptions for the size of the conference and optimistic (upper-bound) assumptions, as specified in the first lines of the spreadsheet. However, when considering venue and accommodation capacities, only upper-bound assumptions should be made, as specified in the relevant spreadsheet lines (there might be some flexibility here according to actual conditions, e.g., possibly not all rooms for parallel sessions will reach the maximal session capacity).
* With respect to overall cost for the social event, the ticket price should typically not exceed USD 75. Beyond that attendance drops off, which pushes the per-person cost even higher because of constants such as venue rental, risking a serious loss.
* Equipment-related costs should include security arrangements, if relevant.

If you find any problems or bugs in the spreadsheet, please notify David Yarowsky (ACL Treasurer).

== Task List Spreadsheet ==

As mentioned above, the organizers may choose to delegate a varying amount of the organization work to a Professional Conference Organizer (PCO) and/or to the ACL Office. As auxiliary information for your task planning, we supply a task list spreadsheet ([[file:Tasklist.xlsx]]). The spreadsheet lists many of the organization tasks and specifies three prototypical models for sharing the organization load. Option A represents the maximum amount of work for the local organizers, while Option C is the least amount of work. B is in between. Please indicate, in the PCO section of the BID, which of these three models captures best your preferred model and include relevant explanation as needed. The precise details of who does what will be further discussed with promising bidders, you are not committing to specific tasks at this point.

The expenses items under the administration section, and particularly Conference Management Fees, should correspond to the cost of work planned for a PCO and/or the ACL office. Please discuss directly with the ACL office the plans and costs.

== Additional Information ==

Further relevant information may be found at the ACL [http://aclweb.org/adminwiki/index.php?title=Conference_Handbook Conference Handbook] and [http://www.aclweb.org/policies/index-policies.html Policies]. Successful sample bids for previous conferences may be found at the
[http://www.aclweb.org/archive/bids.html Bids Archive] (follow the current guidelines when preparing your bid). For any queries please contact the Coordinating Committee chair.

== Evaluation of Bids ==

Proposals will be evaluated according to the following criteria (unordered):

* Experience of local arrangements team
* Local CL community support
* Local government and industry support
* Accessibility and attractiveness of proposed site
* Suitability of proposed dates
* Adequacy of conference and exhibit facilities for the anticipated number of registrants
* Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities
* Adequacy of expense projections
* Geographical balance with regard to prior ACL and other CL meetings in the region.

[[Category:Conference Handbook]]

Bid Guidelines

2022-07-04T02:15:31Z

YusukeMiyao:

This page provides guidelines for preparing a bid for hosting the ACL conference. The guidelines link to two additional spreadsheets, explained further below: a detailed site-specific expenses spreadsheet to be filled as part of the submission, synchronized with the bid document; a task-list spreadsheet, which details many of the tasks involved in hosting the conference and suggests several options for delegating a varying amount of the work to the ACL office and/or to a professional conference organizer.

== Preliminary and Final Bids ==

You are first requested to submit a preliminary bid. Promising bidders will be asked by the Conference Coordinating Committee to provide additional information and turn their bid into the final one, according to the schedule published in the Call for Bids. The purpose of a '''preliminary bid''' is to give the committee a detailed description of the organization, venue, and setting. The first round of review will help bidders to create a stronger bid, which is better tailored to the needs of the ACL. The purpose of the '''final bid''' is to convince the committee that the organizers are capable of running a large scientific conference with considerable professionalism and attention to detail.

== Covering Letter ==

Include a cover letter addressed to the ACL, naming venue and possible dates, identifying contact person(s) and contact details, signed.

== Organization ==

; Local Organizing Committee
: Please name the members of the local organizing committee, including titles and affiliations. For each person, provide a statement about their activities in the CL community and their experience in organizing scientific events (and the number of participants at those events).

; Local CL Community
: Describe the profile of the local CL community, including any research groups, graduate programs, professional bodies, companies.

; Professional Conference Organizer
: It is typically advisable to involve a Professional Conference Organizer (PCO) for the local organization, while the amount of work delegated to the PCO might vary. Where geographically appropriate, the ACL office might take responsibility for typical tasks of a PCO.
: Specify (roughly) the intended split of tasks between the local organizers, a PCO and/or the ACL office (see the Task List Spreadsheet section below for detail).
: Identify the organization that will be responsible for such tasks as local arrangements, including venues, catering, accommodation, the social program, and finances. What is the scale of their operation? List major scientific meetings organized recently by the PCO and their size.

; Dates
: Bidders should indicate one or more options for the conference dates. Sometimes, additional alternatives might be explored when negotiating with the committee. When planning the dates please check first with the conference committee chair for the latest known constraints for that year, such as dates of related conferences.

== Venue ==

; Conference
: Describe the main auditorium, theatres for 6-7 parallel sessions, spaces for tutorials and workshops, large exhibit area or ballroom for posters/demos/exhibits/coffee breaks, and an option for meeting rooms on-demand. Describe capacity, seating style, A/V facilities, sloping vs level floor, availability of (fold-out) tables in theatres, ceiling height (especially in the smaller workshop and tutorial rooms).
: Workshops - capacity for 3 two-day workshops, and 20-26 one-day workshops (13-16 per each day)
: Tutorials - eight tutorials, half in the morning and half in the afternoon (4 rooms)
: Dates for which the venues have been booked.

; Accommodation
: List categories of accommodation, considering students as well, and their approximate capacities and prices. State the proximity of the accommodation to the conference venue, and the means of access.
: Dates for which room blocks have been tentatively reserved, or are available.

; Food and Social Program
: Describe plans for breaks (2 per day, mid-morning and mid-afternoon), student lunch (can be off-site; for at least 100-150 students), welcome reception (for about 50-60% of expected attendance), and social event (typically 40-50% of expected attendance). Provide a preliminary plan of the types/quantities of foods per participant to be provided at each of these events, matching their cost in the site-specific expenses spreadsheet.

; Estimated Costs Summary
: Provide a one-page summary of the site-specific expenses spreadsheet (see below), specifying approximate total cost for each component of the conference (main conference, tutorials, workshops, social program, overheads) and the VAT situation (or similar taxes – see comment in expenses spreadsheet). Please give figures in both local currency and US dollars, and specify the exchange rate. Include any further relevant explanations for your expenses spreadsheet.

== Setting ==

; Map
: Provide a detailed map showing positions of venues and accommodation, and other relevant locations (if any – e.g. food courts, subway/bus stops).

; Food
: Describe the eating options within and near the conference venue.

; City
: Describe the city and region, and the principal attractions. What is the climate at this time of year? Any optional social program. List public cultural events scheduled for the conference period.

; Transportation
: Describe the air and ground transportation that provides access to the city. What is the commute time from regional airport(s) and railway stations to the venue?

== Extras ==

(Not needed for preliminary bid)

* Letters of support
* Photographs of venues and regional attractions
* Evidence of sponsorship
* Information about visa, driver licenses

== Site-Specific Expenses Spreadsheet ==

Site-specific expenses should be detailed in a separate [http://ftp.cs.toronto.edu/pub/gh/ACL-conference-bid-template-CURRENT.xlsx Expenses spreadsheet] with which the bid document should be consistent. The spreadsheet includes only items which vary from one venue to another. Costs which are largely fixed across venues (such as proceedings and invited speakers) are omitted, and so are all aspects of income except for local sponsorships. The final budget will be coordinated with the ACL Treasurer and business office.

Do not change the spreadsheet in any way, except to populate the yellow and blue cells with your local data. It is important that all bidders submit comparable spreadsheets (as live .xls files, not .pdf). If for some reason you feel that you need to modify the spreadsheet to fit your local conditions, please seek the advice of the Coordinating Committee Chair and the Treasurer before doing so.

Most items in the spreadsheet are self-explained or include explanatory comments. Here are some additional guidelines:

* Some expenses will have both a constant component and a per-person component, and each line of the spreadsheet includes both components. For example, the social event might have a base cost for the venue rental plus a per-person cost as well. In most cases, however, only one component will be non-zero.
* Complete the spreadsheet in your local currency, and provide a multiplicative conversion factor for USD in the appropriate cell, along with the date on which the exchange rate was valid.
* The spreadsheet total costs are computed using both conservative (lower-bound) assumptions for the size of the conference and optimistic (upper-bound) assumptions, as specified in the first lines of the spreadsheet. However, when considering venue and accommodation capacities, only upper-bound assumptions should be made, as specified in the relevant spreadsheet lines (there might be some flexibility here according to actual conditions, e.g., possibly not all rooms for parallel sessions will reach the maximal session capacity).
* With respect to overall cost for the social event, the ticket price should typically not exceed USD 75. Beyond that attendance drops off, which pushes the per-person cost even higher because of constants such as venue rental, risking a serious loss.
* Equipment-related costs should include security arrangements, if relevant.

If you find any problems or bugs in the spreadsheet, please notify David Yarowsky (ACL Treasurer).

== Task List Spreadsheet ==

As mentioned above, the organizers may choose to delegate a varying amount of the organization work to a Professional Conference Organizer (PCO) and/or to the ACL Office. As auxiliary information for your task planning, we supply a task list spreadsheet ([[file:Tasklist.xlsx]]). The spreadsheet lists many of the organization tasks and specifies three prototypical models for sharing the organization load. Option A represents the maximum amount of work for the local organizers, while Option C is the least amount of work. B is in between. Please indicate, in the PCO section of the BID, which of these three models captures best your preferred model and include relevant explanation as needed. The precise details of who does what will be further discussed with promising bidders, you are not committing to specific tasks at this point.

The expenses items under the administration section, and particularly Conference Management Fees, should correspond to the cost of work planned for a PCO and/or the ACL office. Please discuss directly with the ACL office the plans and costs.

== Additional Information ==

Further relevant information may be found at the ACL [http://aclweb.org/adminwiki/index.php?title=Conference_Handbook Conference Handbook] and [http://www.aclweb.org/policies/index-policies.html Policies]. Successful sample bids for previous conferences may be found at the
[http://www.aclweb.org/archive/bids.html Bids Archive] (follow the current guidelines when preparing your bid). For any queries please contact the Coordinating Committee chair.

== Evaluation of Bids ==

Proposals will be evaluated according to the following criteria (unordered):

* Experience of local arrangements team
* Local CL community support
* Local government and industry support
* Accessibility and attractiveness of proposed site
* Suitability of proposed dates
* Adequacy of conference and exhibit facilities for the anticipated number of registrants
* Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities
* Adequacy of expense projections
* Geographical balance with regard to prior ACL and other CL meetings in the region.

[[Category:Conference Handbook]]

Bid Guidelines

2022-07-01T01:48:54Z

YusukeMiyao:

This page provides guidelines for preparing a bid for hosting the ACL conference. The guidelines link to two additional spreadsheets, explained further below: a detailed site-specific expenses spreadsheet to be filled as part of the submission, synchronized with the bid document; a task-list spreadsheet, which details many of the tasks involved in hosting the conference and suggests several options for delegating a varying amount of the work to the ACL office and/or to a professional conference organizer.

== Preliminary and Final Bids ==

You are first requested to submit a preliminary bid. Promising bidders will be asked by the Conference Coordinating Committee to provide additional information and turn their bid into the final one, according to the schedule published in the Call for Bids. The purpose of a '''preliminary bid''' is to give the committee a detailed description of the organization, venue, and setting. The first round of review will help bidders to create a stronger bid, which is better tailored to the needs of the ACL. The purpose of the '''final bid''' is to convince the committee that the organizers are capable of running a large scientific conference with considerable professionalism and attention to detail.

== Covering Letter ==

Include a cover letter addressed to the ACL, naming venue and possible dates, identifying contact person(s) and contact details, signed.

== Organization ==

; Local Organizing Committee
: Please name the members of the local organizing committee, including titles and affiliations. For each person, provide a statement about their activities in the CL community and their experience in organizing scientific events (and the number of participants at those events).

; Local CL Community
: Describe the profile of the local CL community, including any research groups, graduate programs, professional bodies, companies.

; Professional Conference Organizer
: It is typically advisable to involve a Professional Conference Organizer (PCO) for the local organization, while the amount of work delegated to the PCO might vary. Where geographically appropriate, Priscilla Rasmussen, from the ACL office, might take responsibility for typical tasks of a PCO, as coordinated directly with her.
: Specify (roughly) the intended split of tasks between the local organizers, a PCO and/or the ACL office (see the Task List Spreadsheet section below for detail).
: Identify the organization that will be responsible for such tasks as local arrangements, including venues, catering, accommodation, the social program, and finances. What is the scale of their operation? List major scientific meetings organized recently by the PCO and their size.

; Dates
: Bidders should indicate one or more options for the conference dates. Sometimes, additional alternatives might be explored when negotiating with the committee. When planning the dates please check first with the conference committee chair for the latest known constraints for that year, such as dates of related conferences.

== Venue ==

; Conference
: Describe the main auditorium, theatres for 6-7 parallel sessions, spaces for tutorials and workshops, large exhibit area or ballroom for posters/demos/exhibits/coffee breaks, and an option for meeting rooms on-demand. Describe capacity, seating style, A/V facilities, sloping vs level floor, availability of (fold-out) tables in theatres, ceiling height (especially in the smaller workshop and tutorial rooms).
: Workshops - capacity for 3 two-day workshops, and 20-26 one-day workshops (13-16 per each day)
: Tutorials - eight tutorials, half in the morning and half in the afternoon (4 rooms)
: Dates for which the venues have been booked.

; Accommodation
: List categories of accommodation, considering students as well, and their approximate capacities and prices. State the proximity of the accommodation to the conference venue, and the means of access.
: Dates for which room blocks have been tentatively reserved, or are available.

; Food and Social Program
: Describe plans for breaks (2 per day, mid-morning and mid-afternoon), student lunch (can be off-site; for at least 100-150 students), welcome reception (for about 50-60% of expected attendance), and social event (typically 40-50% of expected attendance). Provide a preliminary plan of the types/quantities of foods per participant to be provided at each of these events, matching their cost in the site-specific expenses spreadsheet.

; Estimated Costs Summary
: Provide a one-page summary of the site-specific expenses spreadsheet (see below), specifying approximate total cost for each component of the conference (main conference, tutorials, workshops, social program, overheads) and the VAT situation (or similar taxes – see comment in expenses spreadsheet). Please give figures in both local currency and US dollars, and specify the exchange rate. Include any further relevant explanations for your expenses spreadsheet.

== Setting ==

; Map
: Provide a detailed map showing positions of venues and accommodation, and other relevant locations (if any – e.g. food courts, subway/bus stops).

; Food
: Describe the eating options within and near the conference venue.

; City
: Describe the city and region, and the principal attractions. What is the climate at this time of year? Any optional social program. List public cultural events scheduled for the conference period.

; Transportation
: Describe the air and ground transportation that provides access to the city. What is the commute time from regional airport(s) and railway stations to the venue?

== Extras ==

(Not needed for preliminary bid)

* Letters of support
* Photographs of venues and regional attractions
* Evidence of sponsorship
* Information about visa, driver licenses

== Site-Specific Expenses Spreadsheet ==

Site-specific expenses should be detailed in a separate [http://ftp.cs.toronto.edu/pub/gh/ACL-conference-bid-template-CURRENT.xlsx Expenses spreadsheet] with which the bid document should be consistent. The spreadsheet includes only items which vary from one venue to another. Costs which are largely fixed across venues (such as proceedings and invited speakers) are omitted, and so are all aspects of income except for local sponsorships. The final budget will be coordinated with the ACL Treasurer and business office.

Do not change the spreadsheet in any way, except to populate the yellow and blue cells with your local data. It is important that all bidders submit comparable spreadsheets (as live .xls files, not .pdf). If for some reason you feel that you need to modify the spreadsheet to fit your local conditions, please seek the advice of the Coordinating Committee Chair and the Treasurer before doing so.

Most items in the spreadsheet are self-explained or include explanatory comments. Here are some additional guidelines:

* Some expenses will have both a constant component and a per-person component, and each line of the spreadsheet includes both components. For example, the social event might have a base cost for the venue rental plus a per-person cost as well. In most cases, however, only one component will be non-zero.
* Complete the spreadsheet in your local currency, and provide a multiplicative conversion factor for USD in the appropriate cell, along with the date on which the exchange rate was valid.
* The spreadsheet total costs are computed using both conservative (lower-bound) assumptions for the size of the conference and optimistic (upper-bound) assumptions, as specified in the first lines of the spreadsheet. However, when considering venue and accommodation capacities, only upper-bound assumptions should be made, as specified in the relevant spreadsheet lines (there might be some flexibility here according to actual conditions, e.g., possibly not all rooms for parallel sessions will reach the maximal session capacity).
* With respect to overall cost for the social event, the ticket price should typically not exceed USD 75. Beyond that attendance drops off, which pushes the per-person cost even higher because of constants such as venue rental, risking a serious loss.
* Equipment-related costs should include security arrangements, if relevant.

If you find any problems or bugs in the spreadsheet, please notify Graeme Hirst, gh AT cs.toronto.edu.

== Task List Spreadsheet ==

As mentioned above, the organizers may choose to delegate a varying amount of the organization work to a Professional Conference Organizer (PCO) and/or to the ACL Office (Priscilla Rasmussen). As auxiliary information for your task planning, we supply a task list spreadsheet ([[file:Tasklist.xlsx]]). The spreadsheet lists many of the organization tasks and specifies three prototypical models for sharing the organization load. Option A represents the maximum amount of work for the local organizers, while Option C is the least amount of work. B is in between. Please indicate, in the PCO section of the BID, which of these three models captures best your preferred model and include relevant explanation as needed. The precise details of who does what will be further discussed with promising bidders, you are not committing to specific tasks at this point.

The expenses items under the administration section, and particularly Conference Management Fees, should correspond to the cost of work planned for a PCO and/or the ACL office. Please discuss directly with the ACL office the plans and costs.

== Additional Information ==

Further relevant information may be found at the ACL [http://aclweb.org/adminwiki/index.php?title=Conference_Handbook Conference Handbook] and [http://www.aclweb.org/policies/index-policies.html Policies]. Successful sample bids for previous conferences may be found at the
[http://www.aclweb.org/archive/bids.html Bids Archive] (follow the current guidelines when preparing your bid). For any queries please contact the Coordinating Committee chair.

== Evaluation of Bids ==

Proposals will be evaluated according to the following criteria (unordered):

* Experience of local arrangements team
* Local CL community support
* Local government and industry support
* Accessibility and attractiveness of proposed site
* Suitability of proposed dates
* Adequacy of conference and exhibit facilities for the anticipated number of registrants
* Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities
* Adequacy of expense projections
* Geographical balance with regard to prior ACL and other CL meetings in the region.

[[Category:Conference Handbook]]

2022Q1 Reports: Member at-large - Asia/Pacific

2022-03-02T09:25:28Z

YusukeMiyao: Created page with "* The process of ACL 2022 Test-of-Time paper award nomination started. The committee members (including co-chairs) are determined, and the community nomination has been runnin..."

* The process of ACL 2022 Test-of-Time paper award nomination started. The committee members (including co-chairs) are determined, and the community nomination has been running. The final selection process will start soon.
* The committee for proposing the consistent policy on awards in *ACL conferences (e.g. best paper awards) started.
* The committee for the name change policy started, with the aim to propose the policy and the process for name changes.
* Communicated with General Chair and relevant chairs of EMNLP 2021 to apply anti-harassment procedures in online conferences. The process and the guideline are almost estabalished, and they will be applied to *ACL conferences in 2022.
* Started drafting updates of the conference handbook, while collecting further information about online and hybrid conferences is needed.

2021Q3 Reports: Member at-large / Conference Officer

2021-07-16T01:56:19Z

YusukeMiyao: Created page with "* The policy for the Test-of-Time (ToT) paper award has been revised, following feedbacks from the past nomination committees. * The 2021 ToT paper award nomination committee..."

* The policy for the Test-of-Time (ToT) paper award has been revised, following feedbacks from the past nomination committees.
* The 2021 ToT paper award nomination committee was formed following the new policy. The committee decided awardees from papers in 1996 and 2011. The awardees will be announced at the ACL-IJCNLP 2021.
* Communicated with General Chairs and relevant chairs of EACL 2021, NAACL 2021, and ACL-IJCNLP 2021 to apply anti-harassment procedures in online conferences.
* Collecting information from past conferences for updating the conference handbook and conference consistency.

2021Q1 Reports: Member at-large - conference

2021-03-12T09:46:47Z

YusukeMiyao: Created page with "Barbara Di Eugenio, who served as the conference officer from 2018 to 2020, handed over the role to Yusuke Miyao. The following report includes the work done by Barbara. * Si..."

Barbara Di Eugenio, who served as the conference officer from 2018 to 2020, handed over the role to Yusuke Miyao.
The following report includes the work done by Barbara.

* Significant updates are made on the conference handbook in the last quarter, while many parts still need to be updated.
* The process of Test-of-Time paper award selection is starting, following the process determined last year.
* Contacting the chairs of *ACL conferences to implement anti-harassment procedures in online conferences (which has been handled by PCC previously). A standardized guideline will be compiled after several trials.
* Preparing the further improvement of the conference handbook and standardization.