https://www.aclweb.org/adminwiki/api.php?action=feedcontributions&feedformat=atom&user=StevenBirdAdmin Wiki - User contributions [en]2026-05-30T06:08:56ZUser contributionsMediaWiki 1.43.6https://www.aclweb.org/adminwiki/index.php?title=Instructions_on_how_to_access_the_repository&diff=1057Instructions on how to access the repository2010-08-23T21:51:46Z<p>StevenBird: </p>
<hr />
<div>'''[[Conference_Handbook|Conference Handbook]] - How to Access the Repository''' <br />
<br />
''NB. The ACLPUB package has been incorporated into the Start Conference Management software, for end-to-end processing of ACL Proceedings. ACLPUB software should not be used, starting from 2010.''<br />
<br />
This is the aclpub package.<br />
Please see the doc subdirectory for documentation.<br />
<br />
HISTORY<br />
----<br />
The aclpub package and documentation were built in 2005 by <br />
Jason Eisner and Philipp Koehn, based in part on scripts by David<br />
Yarowsky that had been used for several years previously.<br />
<br />
Use the "cvs log" command to see what changes have been made since then.<br />
Please feel free to make further improvements. <br />
<br />
ANONYMOUS CHECKOUT<br />
----<br />
Anyone can check out the latest version anonymously as follows:<br />
cvs -d :pserver:anoncvs@ftp.clsp.jhu.edu:/aclpub checkout aclpub<br />
<br />
MAINTAINING THE CODE, DOCUMENTATION, TEMPLATES, AND STYLE FILES<br />
----<br />
Publication chairs and other interested users are expected to improve <br />
the aclpub package for themselves and future users. <br />
<br />
Simply modify your own checked-out copy of the package, and commit<br />
those changes back into the CVS repository as appropriate.<br />
<br />
To do this, you must obtain a username and password by emailing<br />
Jason Eisner <jason at cs dot jhu dot edu><br />
and including "aclpub" in the subject line. <br />
<br />
Then specify your password once via<br />
cvs -d :pserver:USERNAME@ftp.clsp.jhu.edu:/aclpub login<br />
This will record password information in ~/.cvspass.<br />
<br />
Thereafter, you can run commands that interact with the repository via<br />
cvs -d :pserver:USERNAME@ftp.clsp.jhu.edu:/aclpub <command><br />
where <command> is something like "checkout", "update", "commit", or "help".<br />
<br />
NOTE: <br />
<br />
If you want to simplify the above to<br />
cvs <command><br />
then just set an environment variable in your shell startup file:<br />
export CVSROOT=:pserver:USERNAME@ftp.clsp.jhu.edu:/aclpub<br />
Alternatively, you could simplify to<br />
aclcvs <command><br />
by defining a shell alias:<br />
alias aclcvs='cvs -d :pserver:eisner@ftp.clsp.jhu.edu:/aclpub'<br />
<br />
We would have preferred to use Subversion instead of CVS, but on many<br />
systems only CVS is installed by default. We could switch over in future.<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Publications_chair_duties&diff=1056Publications chair duties2010-08-23T21:50:38Z<p>StevenBird: /* Publications Chair Duties */</p>
<hr />
<div>==Publications Chair Duties==<br />
<br />
'''[[Conference_Handbook|Conference Handbook]] - Publications Chair Duties''' <br />
<br />
The Publications Chair (or "pub chair" for short) is responsible for producing the entire proceedings of the conference, including the main conference proceedings, companion volume(s), and workshop proceedings. Most of these volumes are actually edited by a separate ''book chair'', responsible for the corresponding event (workshop, demo session, etc.), but the pub chair is responsible for coordinating the whole process. In addition, the pub chair is normally the book chair for at least the main conference proceedings and companion volume. <br />
<br />
The production process is greatly facilitated by the [[Instructions on how to access the repository|ACLPUB]] package, a set of scripts, templates, and makefiles originally created by Jason Eisner and Philipp Koehn for ACL 2005 and subsequently modified by other pub chairs. The ACLPUB package contains the most up-to-date information on all aspects of the publication process, including all templates and style files, and detailed instructions for authors, book chairs, and pub chairs. It also includes the document [http://stp.lingfil.uu.se/~nivre/how-to-pub.html How to Serve as Publications Chair for an ACL Conference] (put together by Joakim Nivre and Noah Smith based on their experience as pub chairs for ACL-08: HLT). At this writing (2008) the job still depends on some communication between past and current publications chairs, since odd issues and questions will inevitably come up.<br />
<br />
''NB. The ACLPUB package has been incorporated into the Start Conference Management software, for end-to-end processing of ACL Proceedings. ACLPUB software should not be used, starting from 2010.''<br />
<br />
Helpful Links:<br />
<br />
* [[Software for producing conference schedules from ACLPUB output]]<br />
* http://stp.lingfil.uu.se/~nivre/how-to-pub.html by Joakim Nivre and Noah Smith<br />
* http://nlp.csie.ncnu.edu.tw/~shin/acl2010/publication/ by Jing-Shin Chang<br />
<br />
Authors: Joakim Nivre and Noah Smith 2008.<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Workshop_chair_duties&diff=1055Workshop chair duties2010-08-23T21:50:07Z<p>StevenBird: /* Workshop Chair */</p>
<hr />
<div>==Workshop Chair==<br />
<br />
'''[[Conference_Handbook|Conference Handbook]] - Workshop Chair Duties'''<br />
<br />
The Workshop Chair is responsible for collaborating with the workshop chairs for other ACL-affiliated conferences in the given year, in preparing and circulating the Call for Proposals, and in reviewing submissions.<br />
<br />
Once the workshops for a given conference have been identified, the Workshop Chair is responsible for arranging dates, locations, refreshments, presentation and computer requirements, and all other special needs. '''It is essential that the workshop chair recognize the different kinds of workshops and understand the policies regarding each --- information regarding this can be found in [[Overview page including policies|Workshop overview and policies]]'''.<br />
<br />
The call for workshop proposals should request that workshop organizers ask potential members of their proposed program committees to agree to serve, before submitting a workshop proposal. The call for proposals used at recent ACL conferences can be found at [[recent ACL calls for workshop proposals]] Before '''accepting''' a workshop proposal, the conference workshop chair should check with individual workshop chairs to make sure that the proposed members of the program committee have agreed to serve.<br />
<br />
Large SIGs are expected to seek pre-approval for their workshops (see point 14 of the SIG Guidelines, at [http://www.aclweb.org/downloads/sig_guidelines.txt]).<br />
<br />
The workshops must be self-financing (at least); profits belong to ACL (an exception is for SIG workshops --- see [[ACL Policies on SIG Workshops|ACL-policy-on-Sig-workshops]]).<br />
<br />
Sample Calls for Papers for recent ACL workshops from can be found in [[sample workshop calls for papers]]. <br />
<br />
Proceedings are printed and distributed by the ACL. For formatting (title page, etc.) see [[workshop-proceedings]]. <br />
<br />
''NB. The ACLPUB package has been incorporated into the Start Conference Management software, for end-to-end processing of ACL Proceedings. ACLPUB software should not be used, starting from 2010.''<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Publications_chair_duties&diff=1054Publications chair duties2010-08-23T21:48:32Z<p>StevenBird: /* Publications Chair Duties */</p>
<hr />
<div>==Publications Chair Duties==<br />
<br />
'''[[Conference_Handbook|Conference Handbook]] - Publications Chair Duties''' <br />
<br />
The Publications Chair (or "pub chair" for short) is responsible for producing the entire proceedings of the conference, including the main conference proceedings, companion volume(s), and workshop proceedings. Most of these volumes are actually edited by a separate ''book chair'', responsible for the corresponding event (workshop, demo session, etc.), but the pub chair is responsible for coordinating the whole process. In addition, the pub chair is normally the book chair for at least the main conference proceedings and companion volume. <br />
<br />
The production process is greatly facilitated by the [[Instructions on how to access the repository|ACLPUB]] package, a set of scripts, templates, and makefiles originally created by Jason Eisner and Philipp Koehn for ACL 2005 and subsequently modified by other pub chairs. The ACLPUB package contains the most up-to-date information on all aspects of the publication process, including all templates and style files, and detailed instructions for authors, book chairs, and pub chairs. It also includes the document [http://stp.lingfil.uu.se/~nivre/how-to-pub.html How to Serve as Publications Chair for an ACL Conference] (put together by Joakim Nivre and Noah Smith based on their experience as pub chairs for ACL-08: HLT). At this writing (2008) the job still depends on some communication between past and current publications chairs, since odd issues and questions will inevitably come up.<br />
<br />
''NB. The ACLPUB package has been incorporated into the START Conference Management software, for end-to-end processing of ACL Proceedings. This software should not be used, starting from 2010.''<br />
<br />
Helpful Links:<br />
<br />
* [[Software for producing conference schedules from ACLPUB output]]<br />
* http://stp.lingfil.uu.se/~nivre/how-to-pub.html by Joakim Nivre and Noah Smith<br />
* http://nlp.csie.ncnu.edu.tw/~shin/acl2010/publication/ by Jing-Shin Chang<br />
<br />
Authors: Joakim Nivre and Noah Smith 2008.<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Instructions_on_how_to_access_the_repository&diff=1053Instructions on how to access the repository2010-08-23T21:46:49Z<p>StevenBird: </p>
<hr />
<div>'''[[Conference_Handbook|Conference Handbook]] - How to Access the Repository''' <br />
<br />
''NB. The ACLPUB package has been incorporated into the START Conference Management software, for end-to-end processing of ACL Proceedings. This software should not be used, starting from 2010.''<br />
<br />
This is the aclpub package.<br />
Please see the doc subdirectory for documentation.<br />
<br />
HISTORY<br />
----<br />
The aclpub package and documentation were built in 2005 by <br />
Jason Eisner and Philipp Koehn, based in part on scripts by David<br />
Yarowsky that had been used for several years previously.<br />
<br />
Use the "cvs log" command to see what changes have been made since then.<br />
Please feel free to make further improvements. <br />
<br />
ANONYMOUS CHECKOUT<br />
----<br />
Anyone can check out the latest version anonymously as follows:<br />
cvs -d :pserver:anoncvs@ftp.clsp.jhu.edu:/aclpub checkout aclpub<br />
<br />
MAINTAINING THE CODE, DOCUMENTATION, TEMPLATES, AND STYLE FILES<br />
----<br />
Publication chairs and other interested users are expected to improve <br />
the aclpub package for themselves and future users. <br />
<br />
Simply modify your own checked-out copy of the package, and commit<br />
those changes back into the CVS repository as appropriate.<br />
<br />
To do this, you must obtain a username and password by emailing<br />
Jason Eisner <jason at cs dot jhu dot edu><br />
and including "aclpub" in the subject line. <br />
<br />
Then specify your password once via<br />
cvs -d :pserver:USERNAME@ftp.clsp.jhu.edu:/aclpub login<br />
This will record password information in ~/.cvspass.<br />
<br />
Thereafter, you can run commands that interact with the repository via<br />
cvs -d :pserver:USERNAME@ftp.clsp.jhu.edu:/aclpub <command><br />
where <command> is something like "checkout", "update", "commit", or "help".<br />
<br />
NOTE: <br />
<br />
If you want to simplify the above to<br />
cvs <command><br />
then just set an environment variable in your shell startup file:<br />
export CVSROOT=:pserver:USERNAME@ftp.clsp.jhu.edu:/aclpub<br />
Alternatively, you could simplify to<br />
aclcvs <command><br />
by defining a shell alias:<br />
alias aclcvs='cvs -d :pserver:eisner@ftp.clsp.jhu.edu:/aclpub'<br />
<br />
We would have preferred to use Subversion instead of CVS, but on many<br />
systems only CVS is installed by default. We could switch over in future.<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Publications_chair_duties&diff=1052Publications chair duties2010-08-23T07:35:11Z<p>StevenBird: /* Software */</p>
<hr />
<div>==Publications Chair Duties==<br />
<br />
'''[[Conference_Handbook|Conference Handbook]] - Publications Chair Duties''' <br />
<br />
The Publications Chair (or "pub chair" for short) is responsible for producing the entire proceedings of the conference, including the main conference proceedings, companion volume(s), and workshop proceedings. Most of these volumes are actually edited by a separate ''book chair'', responsible for the corresponding event (workshop, demo session, etc.), but the pub chair is responsible for coordinating the whole process. In addition, the pub chair is normally the book chair for at least the main conference proceedings and companion volume. <br />
<br />
The production process is greatly facilitated by the [[Instructions on how to access the repository|ACLPUB]] package, a set of scripts, templates, and makefiles originally created by Jason Eisner and Philipp Koehn for ACL 2005 and subsequently modified by other pub chairs. The ACLPUB package contains the most up-to-date information on all aspects of the publication process, including all templates and style files, and detailed instructions for authors, book chairs, and pub chairs. It also includes the document [http://stp.lingfil.uu.se/~nivre/how-to-pub.html How to Serve as Publications Chair for an ACL Conference] (put together by Joakim Nivre and Noah Smith based on their experience as pub chairs for ACL-08: HLT). At this writing (2008) the job still depends on some communication between past and current publications chairs, since odd issues and questions will inevitably come up.<br />
<br />
Helpful Links:<br />
<br />
* [[Software for producing conference schedules from ACLPUB output]]<br />
* http://stp.lingfil.uu.se/~nivre/how-to-pub.html by Joakim Nivre and Noah Smith<br />
* http://nlp.csie.ncnu.edu.tw/~shin/acl2010/publication/ by Jing-Shin Chang<br />
<br />
Authors: Joakim Nivre and Noah Smith 2008.<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Publications_chair_duties&diff=1051Publications chair duties2010-08-23T07:34:57Z<p>StevenBird: /* Publications Chair Duties */</p>
<hr />
<div>==Publications Chair Duties==<br />
<br />
'''[[Conference_Handbook|Conference Handbook]] - Publications Chair Duties''' <br />
<br />
The Publications Chair (or "pub chair" for short) is responsible for producing the entire proceedings of the conference, including the main conference proceedings, companion volume(s), and workshop proceedings. Most of these volumes are actually edited by a separate ''book chair'', responsible for the corresponding event (workshop, demo session, etc.), but the pub chair is responsible for coordinating the whole process. In addition, the pub chair is normally the book chair for at least the main conference proceedings and companion volume. <br />
<br />
The production process is greatly facilitated by the [[Instructions on how to access the repository|ACLPUB]] package, a set of scripts, templates, and makefiles originally created by Jason Eisner and Philipp Koehn for ACL 2005 and subsequently modified by other pub chairs. The ACLPUB package contains the most up-to-date information on all aspects of the publication process, including all templates and style files, and detailed instructions for authors, book chairs, and pub chairs. It also includes the document [http://stp.lingfil.uu.se/~nivre/how-to-pub.html How to Serve as Publications Chair for an ACL Conference] (put together by Joakim Nivre and Noah Smith based on their experience as pub chairs for ACL-08: HLT). At this writing (2008) the job still depends on some communication between past and current publications chairs, since odd issues and questions will inevitably come up.<br />
<br />
Helpful Links:<br />
<br />
===Software===<br />
<br />
* [[Software for producing conference schedules from ACLPUB output]]<br />
* http://stp.lingfil.uu.se/~nivre/how-to-pub.html by Joakim Nivre and Noah Smith<br />
* http://nlp.csie.ncnu.edu.tw/~shin/acl2010/publication/ by Jing-Shin Chang<br />
<br />
Authors: Joakim Nivre and Noah Smith 2008.<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Sponsorship_chair_duties&diff=1050Sponsorship chair duties2010-08-23T07:34:22Z<p>StevenBird: /* Software */</p>
<hr />
<div>==Sponsorship Chair Duties==<br />
<br />
'''[[Conference_Handbook|Conference Handbook]] - Sponsorship Chair Duties''' <br />
<br />
The Sponsorship Chair is responsible for collecting funding from two kinds of sources: granting institutions and corporations. <br />
<br />
===Granting institution sponsorship===<br />
<br />
The lead time is approx. 1 year. A formal proposal is usually required. Many funding institutions are unwilling to fund a conference more than once.<br />
Examples:<br />
<br />
* National Science Foundation<br />
* Sloan Foundation<br />
<br />
===Corporate sponsorship===<br />
<br />
Corporations must be approached several times:<br />
<br />
* the first time more than a year in advance, to ensure that the sponsorship is included on the budget for the next year;<br />
* six or so months before the conference, to re-awaken interest and stress the advertising potential<br />
* three months in advance, to extract the funds<br />
<br />
Corporate sponsors have very tight restrictions on the use of their logos. Last-minute sponsors may not be able to get all the advertising promised.<br />
<br />
It is possible to create several tiers of sponsorship. The meaning of these tiers should be made very clear to the public.<br />
<br />
Advertising that corporations may be offered:<br />
<br />
* logos on Proceedings and fliers, etc.<br />
* logos on banners and signs at conference and social events<br />
* logos on freebies and t-shirts<br />
* (possibly) short statement at banquet or reception<br />
<br />
<br />
<br />
===Sponsor Logos===<br />
<br />
The sponsorschip chair is responsible for obtaining hi-res and low-res logos from every sponsor, for use in print publications and on the conference website.<br />
<br />
Authors: Eduard Hovy, 2000, from notes by Rick Wojcik and Gary Coen.<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Sponsorship_chair_duties&diff=1049Sponsorship chair duties2010-08-23T07:33:39Z<p>StevenBird: /* Sponsor Logos */</p>
<hr />
<div>==Sponsorship Chair Duties==<br />
<br />
'''[[Conference_Handbook|Conference Handbook]] - Sponsorship Chair Duties''' <br />
<br />
The Sponsorship Chair is responsible for collecting funding from two kinds of sources: granting institutions and corporations. <br />
<br />
===Granting institution sponsorship===<br />
<br />
The lead time is approx. 1 year. A formal proposal is usually required. Many funding institutions are unwilling to fund a conference more than once.<br />
Examples:<br />
<br />
* National Science Foundation<br />
* Sloan Foundation<br />
<br />
===Corporate sponsorship===<br />
<br />
Corporations must be approached several times:<br />
<br />
* the first time more than a year in advance, to ensure that the sponsorship is included on the budget for the next year;<br />
* six or so months before the conference, to re-awaken interest and stress the advertising potential<br />
* three months in advance, to extract the funds<br />
<br />
Corporate sponsors have very tight restrictions on the use of their logos. Last-minute sponsors may not be able to get all the advertising promised.<br />
<br />
It is possible to create several tiers of sponsorship. The meaning of these tiers should be made very clear to the public.<br />
<br />
Advertising that corporations may be offered:<br />
<br />
* logos on Proceedings and fliers, etc.<br />
* logos on banners and signs at conference and social events<br />
* logos on freebies and t-shirts<br />
* (possibly) short statement at banquet or reception<br />
<br />
===Software===<br />
<br />
[[Software for producing conference schedules from ACLPUB output]]<br />
<br />
<br />
===Sponsor Logos===<br />
<br />
The sponsorschip chair is responsible for obtaining hi-res and low-res logos from every sponsor, for use in print publications and on the conference website.<br />
<br />
Authors: Eduard Hovy, 2000, from notes by Rick Wojcik and Gary Coen.<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Lifetime_Achievement_Award&diff=1039Lifetime Achievement Award2010-07-27T20:02:59Z<p>StevenBird: /* Procedure */</p>
<hr />
<div>== Procedure for Determining ACL LTA Recipient ==<br />
<br />
The purpose of the these Principles and Procedure is to ensure a) due<br />
diligence; b) continuity; and c) confidentiality.<br />
<br />
=== Principles ===<br />
<br />
The ACL Lifetime Achievement award is, as its name indicates, a<br />
recognition for widely recognized, sustained, and enduring<br />
contributions to our field over a long period. It is not awarded<br />
merely for outstanding recent contributions to a currently hot topic.<br />
<br />
Candidates for the award will generally be senior, with a working<br />
lifetime of contributions, even though they will often be active in<br />
research. There may be issues of timeliness.<br />
<br />
These considerations make the decison to make an award highly<br />
sensitive. It is important that the award be seen by the membership<br />
as appropriate and timely. There may be issues of representation.<br />
Above all, there should not be any widespread perception that a<br />
deserving candidate has been passed over.<br />
<br />
It follows that there is a responsibility on the executive to not<br />
merely seek advocacy, but also maintain a consistent and<br />
continuous collective wisdom concerning people in the field who<br />
should be considered by the current Executive and future ones. It<br />
should not be possible for someone to be passed over by accident.<br />
<br />
We do not have to make an award every year.<br />
<br />
=== Procedure ===<br />
<br />
# There will be an LTA nominating committee (LTANC), which will carry out its work during the fall of the year preceding the ACL conference. LTANC will consist of the current ACL vice-president (who will chair), the vice-president elect, the president, and the previous two presidents. LTANC is charged with coming up with a single candidate under the above principles.<br />
# The LTANC will call for nominations from the executive together with updates of any nominations carried forward from previous years. New recommendations and updates should take the form of a written case addressing eligibility under the criteria for the award.<br />
# The LTANC will strive to converge on unanimous support for a candidate for the current year. The LTANC will seek advice from respected impartial senior figures in the field, such as previous recipients of the award.<br />
# The LTANC will propose the candidate for the approval of the ACL executive, providing whatever explanations and supporting documentation the Executive requires, and commenting on other cases that should be carried forward for future consideration.<br />
# The ACL secretary will be responsible for confidential safe-keeping of dossiers that are carried over in this way, and for passing them to the next LTA nominating committee.<br />
<br />
Further steps:<br />
<br />
# The chair of the committee will call the awardee to convey the news [travel support etc?]<br />
# Once the awardee has been informed, the Journal editor will contact the awardee to make arrangements for publishing his/her talk in the Journal. Publication processing times mean that the awardee needs to provide the editor with the manuscript for publication typically within a few weeks of the conference at which the talk is presented, so the awardee needs to be informed of this several months before the conference to allow sufficient time for preparation.</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Lifetime_Achievement_Award&diff=1038Lifetime Achievement Award2010-07-27T18:10:44Z<p>StevenBird: New page: == Procedure for Determining ACL LTA Recipient == The purpose of the these Principles and Procedure is to ensure a) due diligence; b) continuity; and c) confidentiality. === Principles =...</p>
<hr />
<div>== Procedure for Determining ACL LTA Recipient ==<br />
<br />
The purpose of the these Principles and Procedure is to ensure a) due<br />
diligence; b) continuity; and c) confidentiality.<br />
<br />
=== Principles ===<br />
<br />
The ACL Lifetime Achievement award is, as its name indicates, a<br />
recognition for widely recognized, sustained, and enduring<br />
contributions to our field over a long period. It is not awarded<br />
merely for outstanding recent contributions to a currently hot topic.<br />
<br />
Candidates for the award will generally be senior, with a working<br />
lifetime of contributions, even though they will often be active in<br />
research. There may be issues of timeliness.<br />
<br />
These considerations make the decison to make an award highly<br />
sensitive. It is important that the award be seen by the membership<br />
as appropriate and timely. There may be issues of representation.<br />
Above all, there should not be any widespread perception that a<br />
deserving candidate has been passed over.<br />
<br />
It follows that there is a responsibility on the executive to not<br />
merely seek advocacy, but also maintain a consistent and<br />
continuous collective wisdom concerning people in the field who<br />
should be considered by the current Executive and future ones. It<br />
should not be possible for someone to be passed over by accident.<br />
<br />
We do not have to make an award every year.<br />
<br />
=== Procedure ===<br />
<br />
# There will be a LTA nominating committee (LTANC) consisting of the Nominating Committee (that is, the last three presidents) plus the current president of ACL, who will chair, and current vice president. LTANC is charged with coming up with a single candidate under the above principles<br />
# The LTANC will call for nominations from the executive together with updates of any nominations carried forward from previous years. New recommendations and updates should take the form of a written case addressing eligibility under the criteria for the award.<br />
# The LTANC will strive to converge on unanimous support for a candidate for the current year. The LTANC will seek advice from respected impartial senior figures in the field, such as previous recipients of the award.<br />
# The LTANC will propose the candidate for the approval of the ACL executive, providing whatever explanations and supporting documentation the Executive requires, and commenting on other cases that should be carried forward for future consideration.<br />
# The ACL secretary will be responsible for confidential safe-keeping of dossiers that are carried over in this way, and for passing them to the next LTA nominating committee.<br />
<br />
Further steps:<br />
<br />
# The chair of the committee will call the awardee to convey the news [travel support etc?]<br />
# Once the awardee has been informed, the Journal editor will contact the awardee to make arrangements for publishing his/her talk in the Journal. Publication processing times mean that the awardee needs to provide the editor with the manuscript for publication typically within a few weeks of the conference at which the talk is presented, so the awardee needs to be informed of this several months before the conference to allow sufficient time for preparation.</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=ACL_Policies&diff=1037ACL Policies2010-07-27T18:10:21Z<p>StevenBird: /* ACL Policies */</p>
<hr />
<div>=ACL Policies=<br />
<br />
[[Chairs and Sub-chairs for Conferences]]<br />
<br />
[[Double Submission Policy for Conferences]]<br />
<br />
[[Conflict-of-interest_policy]]<br />
<br />
[[Lifetime Achievement Award]]<br />
<br />
[[Invited_speakers|Invited Speakers]]<br />
<br />
[[Policy_on_joint_conferences|Policy on Joint Conferences]]<br />
<br />
[[Policy on registering domain names for conferences]]<br />
<br />
[[Satellite Events]]<br />
<br />
[[%2A%2A%2A_student_session_policies|student session policies]]<br />
<br />
[[ACL_General_Policies_on_Workshops|ACL General Policies on Workshops]]<br />
<br />
[[Workshops at Conferences]]<br />
<br />
[[Workshop-proceedings]]<br />
<br />
[[ACL_Policies_on_SIG_Workshops|ACL Policies on SIG Workshops]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2010Q1_Reports:_ACL_2010&diff=7472010Q1 Reports: ACL 20102010-03-03T02:45:15Z<p>StevenBird: </p>
<hr />
<div>Each [http://acl2010.org/committees.htm area of activity] should be covered, either by the first three chairs directly, or in reports submitted by others, cf [[2009Q1 Reports: ACL/IJCNLP-09]]. The [[Conference planning schedule]] includes checklists of tasks, and chairs are invited to correct the schedule based on current practice.<br />
<br />
<br />
== General Chair (Jan Hajic) ==<br />
<br />
== Program Chairs (Sandra Carberry and Stephen Clark) ==<br />
<br />
== Local Arrangements Chair (Joakim Nivre) ==</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2010Q1_Reports:_ACL_2010&diff=7462010Q1 Reports: ACL 20102010-03-03T02:42:09Z<p>StevenBird: /* General Chair (Jan Hajic) */</p>
<hr />
<div>Each [http://acl2010.org/committees.htm area of activity] should be covered, either by the first three chairs directly, or in reports submitted by others, cf [[2009Q1 Reports: ACL/IJCNLP-09]]. The [[Conference planning schedule]] includes checklists of tasks, and chairs are invited to correct the schedule based on current practice.<br />
<br />
<br />
== General Chair (Jan Hajic) ==<br />
<br />
<br />
== Program Chairs (Sandra Carberry and Stephen Clark) ==<br />
<br />
== Local Arrangements Chair (Joakim Nivre) ==</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2010Q1_Reports:_ACL_2010&diff=7452010Q1 Reports: ACL 20102010-03-03T02:41:55Z<p>StevenBird: New page: Each [http://acl2010.org/committees.htm area of activity] should be covered, either by the first three chairs directly, or in reports submitted by others, cf [[2009Q1 Reports: ACL/IJCNLP-0...</p>
<hr />
<div>Each [http://acl2010.org/committees.htm area of activity] should be covered, either by the first three chairs directly, or in reports submitted by others, cf [[2009Q1 Reports: ACL/IJCNLP-09]]. The [[Conference planning schedule]] includes checklists of tasks, and chairs are invited to correct the schedule based on current practice.<br />
<br />
<br />
== General Chair (Jan Hajic) ==<br />
<br />
<br />
== Program Chairs (Sandra Carberry and Stephen Clark)<br />
<br />
<br />
== Local Arrangements Chair (Joakim Nivre) ==</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Portal_Feedback&diff=675Portal Feedback2009-12-13T23:30:18Z<p>StevenBird: </p>
<hr />
<div>The ACL Member Portal is currently being tested for acceptance by the ACL Executive. It will be in this state until Thursday 24th December, which is the target date for formal acceptance. Exec members should use this page to log bugs and feature requests. For present purposes, bugs are problems with the site which mean that it does not provide the basic functionality that was requested of the contractor, and feature requests are extensions beyond that basic functionality. Bugs will need to be fixed for formal acceptance to take place; feature requests will be handled subsequent to the formal acceptance as additional work requests.<br />
<br />
'''Bugs'''<br />
<br />
* I'm unable to reset the password to my account "steven", and get the error "The e-mail address sb@csse.unimelb.edu.au is already registered". There's a link "have you forgotten your password"; when I click on that, I'm told I don't have permission to access it.<br />
<br />
* "Visit the ACL Anthology" and "CL Journal" are listed as a "Portal service" in the navigation section, but they are outside the portal.<br />
<br />
* An event can have more than one deadline (e.g. separate short and long paper deadlines); we don't want to be forced to create two events in order to capture two deadlines<br />
<br />
* Clicking on "contacts" in my personal section of the navigation sidebar takes me to a page which says: "The contact form has not been configured. Add one or more categories to the form", but I don't have permission to view the page that lets me add categories to the form? (What are categories, and what is the form?)<br />
<br />
* processing of topic tags could be more robust<br />
<br />
* password reset message should come from some other email address than Ben's<br />
<br />
'''Feature Requests'''<br />
<br />
* For reasonable precision and recall over the events database, I think there needs to be a standard set of topics, with a checkbox for each, plus the possibility of adding further topics.</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Portal_Feedback&diff=674Portal Feedback2009-12-13T23:16:57Z<p>StevenBird: </p>
<hr />
<div>The ACL Member Portal is currently being tested for acceptance by the ACL Executive. It will be in this state until Thursday 24th December, which is the target date for formal acceptance. Exec members should use this page to log bugs and feature requests. For present purposes, bugs are problems with the site which mean that it does not provide the basic functionality that was requested of the contractor, and feature requests are extensions beyond that basic functionality. Bugs will need to be fixed for formal acceptance to take place; feature requests will be handled subsequent to the formal acceptance as additional work requests.<br />
<br />
'''Bugs'''<br />
<br />
* I'm unable to reset the password to my account "steven", and get the error "The e-mail address sb@csse.unimelb.edu.au is already registered". There's a link "have you forgotten your password"; when I click on that, I'm told I don't have permission to access it.<br />
<br />
* "Visit the ACL Anthology" and "CL Journal" are listed as a "Portal service" in the navigation section, but they are outside the portal.<br />
<br />
* An event can have more than one deadline (e.g. separate short and long paper deadlines); we don't want to be forced to create two events in order to capture two deadlines<br />
<br />
* Clicking on "contacts" in my personal section of the navigation sidebar takes me to a page which says: "The contact form has not been configured. Add one or more categories to the form", but I don't have permission to view the page that lets me add categories to the form? (What are categories, and what is the form?)<br />
<br />
* processing of topic tags could be more robust<br />
<br />
'''Feature Requests'''<br />
<br />
* For reasonable precision and recall over the events database, I think there needs to be a standard set of topics, with a checkbox for each, plus the possibility of adding further topics.</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Updated_Constitution&diff=672Updated Constitution2009-12-12T22:06:30Z<p>StevenBird: </p>
<hr />
<div><div style="float: left; width: 48%"><br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# There are four main classes of membership: regular, student, retired, and joint members. Student, retired, and joint members are eligible for reduced dues rates. To qualify for the student rate, a person must be taking a full-time program of courses and not earning a regular income. However, students who do not qualify for the student rate, but who are enrolled at a university in a degree program and taking some classes, may still be eligible to participate in student activities. Members who are retired and no longer earning a regular income are eligible for a reduced retired dues rate. Couples who have the same mailing address may become joint members and pay less than twice the full rate for their class; if they do not belong to the same class, they pay at the rate appropriate for the higher class. Joint members will receive only one set of publications, but each will be eligible for all other member benefits.<br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). The Secretary and the Treasurer are elected by the members of the Association for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members voting.<br />
<br />
</div><div style="float: left; width: 4%"></div><br />
<div style="float: left; width: 48%"><br />
<br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# <font color="red">There are three membership categories: regular, discounted, and honorary. Discounted membership is open to people having reduced ability to pay a subscription. Honorary membership is for people holding ACL awards and offices. The Executive Committee will publish definitions of the membership categories on the Association's website.</font><br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, <font color="red">a Principal Executive Officer (PEO)</font> a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). <font color="red">The Executive Committee may restrict the geographical scope of an election in order to maximize the geographical representativeness of the Committee.</font> The <font color="red">PEO,</font> Secretary and the Treasurer are <font color="red">appointed by the executive committee</font> for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the <font color="red">PEO,</font> Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The Executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. <font color="red">A candidate must obtain a majority (i.e. more than 50%) of votes cast in order to win. Faced with a situation in which no candidate obtains a majority of votes cast, there will be a run-off election between the two candidates who received the most votes.</font> Those elected shall take office on the first of January following the vote and serve until succeeded.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members vot<br />
<br />
</div></div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Updated_Constitution&diff=671Updated Constitution2009-12-12T22:03:20Z<p>StevenBird: </p>
<hr />
<div><div style="float: left; width: 48%"><br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# There are four main classes of membership: regular, student, retired, and joint members. Student, retired, and joint members are eligible for reduced dues rates. To qualify for the student rate, a person must be taking a full-time program of courses and not earning a regular income. However, students who do not qualify for the student rate, but who are enrolled at a university in a degree program and taking some classes, may still be eligible to participate in student activities. Members who are retired and no longer earning a regular income are eligible for a reduced retired dues rate. Couples who have the same mailing address may become joint members and pay less than twice the full rate for their class; if they do not belong to the same class, they pay at the rate appropriate for the higher class. Joint members will receive only one set of publications, but each will be eligible for all other member benefits.<br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). The Secretary and the Treasurer are elected by the members of the Association for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members voting.<br />
<br />
</div><div style="float: left; width: 4%"></div><br />
<div style="float: left; width: 48%"><br />
<br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# <font color="red">There are three membership categories: regular, discounted, and honorary. Discounted membership is open to people having reduced ability to pay a subscription. Honorary membership is for people holding ACL awards and offices. The Executive Committee will publish definitions of the membership categories on<br />
the Association's website.</font><br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, <font color="red">a Principal Executive Officer (PEO)</font> a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). <font color="red">The Executive Committee may restrict the geographical scope of an election in order to maximize the geographical representativeness of the Committee.</font> The <font color="red">PEO,</font> Secretary and the Treasurer are <font color="red">appointed by the executive committee</font> for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the <font color="red">PEO,</font> Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The Executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. <font color="red">A candidate must obtain a majority (i.e. more than 50%) of votes cast in order to win. Faced with a situation in which no candidate obtains a majority of votes cast, there will be a run-off election between the two candidates who received the most votes.</font> Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members vot<br />
<br />
</div></div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Updated_Constitution&diff=670Updated Constitution2009-12-12T21:22:55Z<p>StevenBird: </p>
<hr />
<div><div style="float: left; width: 48%"><br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# There are four main classes of membership: regular, student, retired, and joint members. Student, retired, and joint members are eligible for reduced dues rates. To qualify for the student rate, a person must be taking a full-time program of courses and not earning a regular income. However, students who do not qualify for the student rate, but who are enrolled at a university in a degree program and taking some classes, may still be eligible to participate in student activities. Members who are retired and no longer earning a regular income are eligible for a reduced retired dues rate. Couples who have the same mailing address may become joint members and pay less than twice the full rate for their class; if they do not belong to the same class, they pay at the rate appropriate for the higher class. Joint members will receive only one set of publications, but each will be eligible for all other member benefits.<br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). The Secretary and the Treasurer are elected by the members of the Association for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members voting.<br />
<br />
</div><div style="float: left; width: 4%"></div><br />
<div style="float: left; width: 48%"><br />
<br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# <font color="red">There are three membership categories: regular, discounted, and honorary. Discounted membership is open to people having reduced ability to pay a subscription. Honorary membership is for people holding ACL awards and offices.<br />
The Executive Committee will publish definitions of the membership categories on<br />
the Association's website.</font><br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, <font color="red">a Principal Executive Officer (PEO)</font> a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). <font color="red">The Executive Committee may restrict the geographical scope of an election in order to maximize the geographical representativeness of the Committee.</font> The <font color="red">PEO,</font> Secretary and the Treasurer are <font color="red">appointed by the executive committee</font> for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the <font color="red">PEO,</font> Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The Executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members vot<br />
<br />
</div></div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Updated_Constitution&diff=669Updated Constitution2009-12-12T21:07:11Z<p>StevenBird: </p>
<hr />
<div><div style="float: left; width: 48%"><br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# There are four main classes of membership: regular, student, retired, and joint members. Student, retired, and joint members are eligible for reduced dues rates. To qualify for the student rate, a person must be taking a full-time program of courses and not earning a regular income. However, students who do not qualify for the student rate, but who are enrolled at a university in a degree program and taking some classes, may still be eligible to participate in student activities. Members who are retired and no longer earning a regular income are eligible for a reduced retired dues rate. Couples who have the same mailing address may become joint members and pay less than twice the full rate for their class; if they do not belong to the same class, they pay at the rate appropriate for the higher class. Joint members will receive only one set of publications, but each will be eligible for all other member benefits.<br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). The Secretary and the Treasurer are elected by the members of the Association for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members voting.<br />
<br />
</div><div style="float: left; width: 4%"></div><br />
<div style="float: left; width: 48%"><br />
<br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# There are four main classes of membership: regular, student, retired, and <font color="red">joint</font> members. Student, retired, and joint members are eligible for reduced dues rates. To qualify for the student rate, a person must be taking a full-time program of courses and not earning a regular income. However, students who do not qualify for the student rate, but who are enrolled at a university in a degree program and taking some classes, may still be eligible to participate in student activities. Members who are retired and no longer earning a regular income are eligible for a reduced retired dues rate. <font color="red">Couples who have the same mailing address may become joint members and pay less than twice the full rate for their class; if they do not belong to the same class, they pay at the rate appropriate for the higher class. Joint members will receive only one set of publications, but each will be eligible for all other member benefits.</font><br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, <font color="red">a Principal Executive Officer (PEO)</font> a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). <font color="red">The Executive Committee may restrict the geographical scope of an election in order to maximize the geographical representativeness of the Committee.</font> The <font color="red">PEO,</font> Secretary and the Treasurer are <font color="red">appointed by the executive committee</font> for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the <font color="red">PEO,</font> Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The Executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members vot<br />
<br />
</div></div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Updated_Constitution&diff=668Updated Constitution2009-12-12T20:49:54Z<p>StevenBird: </p>
<hr />
<div><div style="float: left; width: 48%"><br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# There are four main classes of membership: regular, student, retired, and joint members. Student, retired, and joint members are eligible for reduced dues rates. To qualify for the student rate, a person must be taking a full-time program of courses and not earning a regular income. However, students who do not qualify for the student rate, but who are enrolled at a university in a degree program and taking some classes, may still be eligible to participate in student activities. Members who are retired and no longer earning a regular income are eligible for a reduced retired dues rate. Couples who have the same mailing address may become joint members and pay less than twice the full rate for their class; if they do not belong to the same class, they pay at the rate appropriate for the higher class. Joint members will receive only one set of publications, but each will be eligible for all other member benefits.<br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). The Secretary and the Treasurer are elected by the members of the Association for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members voting.<br />
<br />
</div><div style="float: left; width: 4%"></div><br />
<div style="float: left; width: 48%"><br />
<br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# There are four main classes of membership: regular, student, retired, and <font color="red">joint</font> members. Student, retired, and joint members are eligible for reduced dues rates. To qualify for the student rate, a person must be taking a full-time program of courses and not earning a regular income. However, students who do not qualify for the student rate, but who are enrolled at a university in a degree program and taking some classes, may still be eligible to participate in student activities. Members who are retired and no longer earning a regular income are eligible for a reduced retired dues rate. <font color="red">Couples who have the same mailing address may become joint members and pay less than twice the full rate for their class; if they do not belong to the same class, they pay at the rate appropriate for the higher class. Joint members will receive only one set of publications, but each will be eligible for all other member benefits.</font><br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, <color font="red">??? a Principal Executive Officer (PEO) ???</font> a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). <font color="red">??? The Executive Committee may restrict the geographical scope of an election in order to maximize the geographical representativeness of the Committee. ???</font> The <font color="red">PEO,</font> Secretary and the Treasurer are <font color="red">??? appointed by the executive committee ???</font> for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the <font color="red">PEO,</font> Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The Executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members vot<br />
<br />
</div></div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Updated_Constitution&diff=667Updated Constitution2009-12-12T20:36:28Z<p>StevenBird: Initial version of page, for revision of consitution</p>
<hr />
<div><div style="float: left; width: 48%"><br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# There are four main classes of membership: regular, student, retired, and joint members. Student, retired, and joint members are eligible for reduced dues rates. To qualify for the student rate, a person must be taking a full-time program of courses and not earning a regular income. However, students who do not qualify for the student rate, but who are enrolled at a university in a degree program and taking some classes, may still be eligible to participate in student activities. Members who are retired and no longer earning a regular income are eligible for a reduced retired dues rate. Couples who have the same mailing address may become joint members and pay less than twice the full rate for their class; if they do not belong to the same class, they pay at the rate appropriate for the higher class. Joint members will receive only one set of publications, but each will be eligible for all other member benefits.<br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). The Secretary and the Treasurer are elected by the members of the Association for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members voting.<br />
<br />
</div><div style="float: left; width: 4%"></div><br />
<div style="float: left; width: 48%"><br />
<br />
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS<br />
<br />
CONSTITUTION<br />
<br />
I. NAME<br />
<br />
Association for Computational Linguistics<br />
<br />
II. PURPOSES<br />
<br />
The purposes of the Association are:<br />
<br />
# To promote research and development activities in the field of computational linguistics.<br />
# To promote cooperation and information exchange among related professional and technical societies.<br />
# To represent computational linguistics to foundations and government agencies worldwide.<br />
# To provide information on computational linguistics to the general public.<br />
<br />
III. MEMBERSHIP<br />
<br />
# Membership is open to any person with an interest in computational linguistics.<br />
# All members receive the regular publications of the Association (including the Association's journal). All members may submit papers for presentation at meetings of the Association. All members may participate in the Annual Business Meetings of the Association, may vote in Association elections, and may hold office in the Association.<br />
# There are four main classes of membership: regular, student, retired, and joint members. Student, retired, and joint members are eligible for reduced dues rates. To qualify for the student rate, a person must be taking a full-time program of courses and not earning a regular income. However, students who do not qualify for the student rate, but who are enrolled at a university in a degree program and taking some classes, may still be eligible to participate in student activities. Members who are retired and no longer earning a regular income are eligible for a reduced retired dues rate. Couples who have the same mailing address may become joint members and pay less than twice the full rate for their class; if they do not belong to the same class, they pay at the rate appropriate for the higher class. Joint members will receive only one set of publications, but each will be eligible for all other member benefits.<br />
# Dues for each calendar year are payable upon receipt of a dues statement. Members in arrears will be dropped from membership.<br />
# Distinguished scholars in the field may be elected Fellows of the Association by members at the Annual Business Meeting, upon recommendation by the Nominating Committee to the Executive Committee. The number of living Fellows shall not exceed twenty-five; no more than three may be selected in any year.<br />
<br />
IV. BUSINESS MEETING<br />
<br />
# There shall be an Annual Business Meeting of the Association, with notice mailed to the membership at least two months before the meeting date.<br />
<br />
V. OFFICERS, ADMINISTRATION, AND ELECTIONS<br />
<br />
# The officers of the Association shall be: a President, a Vice-President, a Vice-President-elect, a Secretary, and a Treasurer. The President, Vice-President, and Vice-President-elect represent a succession of offices each held for 1 year. The Vice-President-elect is elected by the members of the Association for a 1-year term. The next year, subject to confirmation of the executive committee, the person holding the Vice-President-elect position will become the Vice-President, and the one holding the Vice-President position will become the President. In cases where an individual does not fulfill his/her succession through the offices, a replacement will be appointed by the Executive Committee until the 1st of January after an election can be held to fill the vacancy (where appropriate). The Secretary and the Treasurer are elected by the members of the Association for a five-year term, and may not hold office for more than two such terms. At the end of the term(s) of office of the Secretary and Treasurer, they will assume respectively the one-year positions of Past Secretary and Past Treasurer in order to provide for continuity in the handling of the association's business. The executive Committee may appoint an Associate Secretary and/or Associate Treasurer, to hold office for a period of up to two years; this appointment may be renewed once.<br />
# The administration of the Association shall be the responsibility of the Executive Committee, which consists of the Officers, the Editor in chief of the Association's Journal, the immediately Past President, the immediately Past Secretary and/or the immediately Past Treasurer during the year immediately following the election of a new Secretary and/or Treasurer, the Chairs of the Association's Chapters, and three members elected for terms of three years by the members of the Association. If vacancies occur, the Executive Committee shall appoint replacements serving until the first of January after elections can be held to fill those vacancies. An Associate Secretary and Associate Treasurer may be made non-voting members of the Executive Committee. The President of the Association shall chair the Executive Committee for the one year of his or her tenure. The Treasurer is empowered to deposit and disburse funds and to enter into contracts as appropriate to conduct the business of the Association. The Treasurer shall deliver a written Annual Financial and Membership Report, to the Association by the end of each year.<br />
# There shall be an Annual Executive Committee Meeting.<br />
# The Executive Committee shall (a) determine the place and time of the Association meetings and appoint members to be responsible for organizing its programs and for local arrangements; (b) select or approve the editors of any publication sponsored by the Association; (c) appoint members to various positions and form committees to assist in conducting the activities of the Association; (d) fix the annual dues of the Association; (e) fix registration fees for meetings; (f) negotiate subscription and advertising rates for the publications of the Association; (g) be responsible for a review of the Treasurer's Financial and Membership Report before this report is presented to the Annual Business Meeting; (h) charter Chapters of the association, revoke the charter of any such Chapter if it no longer serves the objectives of the Association, and appoint inaugural officers and committees of such Chapters; (i) oversee Special Interest Groups of the Association; (j) fix the times of the Annual Business Meeting and Annual Executive Committee Meeting.<br />
# There shall be a Nominating Committee consisting of the three most recent Past Presidents, each serving for the three years following their own Presidency. The member whose term is about to expire shall chair the Committee. In case of a vacancy the Executive shall appoint a member to serve for the appropriate period.<br />
# There shall be an Accounts Scrutiny Committee consisting of the immediately Past President and an elected member of the Executive Committee, the latter serving for one year. The duty of the Committee is to consider the Treasurer's Annual Report and to review the financial state of the Association, in preparation for the Annual Executive Committee Meeting.<br />
# Elections shall be conducted as follows: the Nominating Committee shall nominate (normally two) people who are willing to serve in each position to be filled at an annual election. The Secretary shall announce these nominees at the annual meeting (normally held during the summer), post their names on the Association web site, and invite the membership to submit additional nominations. Additional nominations will be accepted by email, starting immediately after the conference and ending one month later, provided that two members of the association second each such nomination and provided that evidence is presented that such a nominee will serve if elected. Nominees will be given at least two weeks to provide a statement of their vision for ACL; these vision statements will be posted on the web site for viewing by the membership. After the nomination and posting of vision statements, the Secretary will mail a ballot containing the final list of nominees for each position, along with information about the URL containing the vision statements, to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by an executive committee member (normally the Secretary) who is not running for office, and who is acceptable to all nominees. Any nominee receiving the most votes cast will be declared elected at the Annual Business Meeting. Should no candidate receive a majority of the votes cast, subsequent ballots will be held until one candidate receives a majority. Those elected shall take office on the first of January following the vote and serve until succeeded. In the event that the annual meeting is not held during the summer, the Executive Board may vote to alter the timing of the election for that year.<br />
<br />
VI. AMENDMENTS<br />
<br />
# Amendments to the Constitution shall be instituted as follows. Proposed Amendments approved by a majority of the Executive Committee or proposed by not less than ten members shall be put before the membership for consideration. Notification of proposed amendments shall be mailed by the Secretary to the membership at least two months prior to a vote on the matter. During the first month after notice, the proposed amendment shall be open for discussion among the membership. After the 1-month period, if the proposers do not retract the proposed amendment, the Secretary will mail a ballot including comments designated by members for public distribution to the membership. Voting will be performed in a manner specified in the ballot, which manner will be open to all members of the Association, secret, verifiable, and overseen by the Secretary. The amendment shall be ratified if approved by a majority of those members vot<br />
<br />
</div></div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=ACL-10_Workshop_Instructions&diff=666ACL-10 Workshop Instructions2009-12-04T05:36:09Z<p>StevenBird: New page: <pre> Dear X, First of all, congratulations again on submitting a successful workshop proposal to ACL 2010. Below we provide some more information about the conditions for organizing an ...</p>
<hr />
<div><pre><br />
<br />
Dear X,<br />
<br />
First of all, congratulations again on submitting a successful workshop proposal to ACL 2010.<br />
Below we provide some more information about the conditions for organizing an ACL workshop. <br />
Please study this information carefully and let us know if anything is unclear. In order to<br />
have a smooth workshop session at ACL 2010, it is important that we all work together and<br />
try to solve any practical problems that may arise as early as possible. Many of your initial <br />
questions may be answered by referring to the ACL Workshop Policies at:<br />
http://www.aclweb.org/archive/policies/current/Workshops/Overview-workshop.html<br />
<br />
<br />
Best regards,<br />
<br />
Pushpak Bhattacharyya and David Weir<br />
Workshop Co-Chairs ACL 2010<br />
<br />
Jan Hajic<br />
General Chair ACL 2010<br />
<br />
--------------------<br />
Financial conditions<br />
--------------------<br />
<br />
Every workshop is entitled to a lecture room with standard equipment and to free refreshments <br />
for their participants during two coffee breaks, one in the morning and one in the afternoon. <br />
Every workshop is also entitled to one (1) free registration for an invited speaker. Please <br />
note that the registration is only for the workshop itself, not the main conference, and that <br />
you must inform Priscilla Rasmussen who should get the free registration. <br />
<br />
Any other expenses, such as additional free registrations, travel and accommodation for <br />
additional invited speakers, or catering for a lunch or reception, have to be covered by the<br />
workshop organizers themselves, either by securing sponsorship for the workshop or through<br />
the shadow account of an ACL SIG. In both cases, you must get approval from Priscilla <br />
Rasmussen before you can contact the local organizers regarding the practical arrangements.<br />
<br />
All questions regarding the financial conditions should be directed to Priscilla Rasmussen<br />
(email).<br />
<br />
------------------<br />
Local arrangements<br />
------------------<br />
<br />
Every workshop will be allocated a lecture room appropriate in size for the number of <br />
registered participants. All rooms will be equipped with laptop, screen and beamer. Larger<br />
rooms will also be equipped with microphones and speakers. If you need any other equipment,<br />
you must contact the local organizers to find out what the possibilities are and whether <br />
any additional costs are involved. <br />
<br />
Note that the standard arrangement does not provide space for a poster session. If you <br />
want to have a poster session as part of your workshop, you must therefore contact the<br />
local organizers and let them know how many posters you need and at what time. The <br />
conference venue has good space for poster sessions, so we should be able to accommodate<br />
all requests, provided that we get them at least two months before the conference.<br />
<br />
Some workshops may already have been instructed by the workshop chairs that they need<br />
to share a room with another workshop and must therefore have a poster session during<br />
one morning or afternoon. Even if this is the case, you need to inform the local <br />
organizers of the time of this session and of the number of posters needed.<br />
<br />
Break refreshments will be served during the morning and afternoon breaks. If you want<br />
additional catering for a lunch or a reception, you must first contact Priscilla <br />
Rasmussen about the finances (see above) and then contact the local organizers to have<br />
the catering arranged. Such requests must be made at least two months before the <br />
conference.<br />
<br />
The preliminary schedule for both workshop days (both Thursday, July 15 and Friday, <br />
July 16) is as follows:<br />
<br />
09:00-10:30 Session<br />
10:30-11:00 Morning break<br />
11:00-12:30 Session<br />
12:30-14:00 Lunch break<br />
14:00-15:30 Session<br />
15:30-16:00 Afternoon break<br />
16:00-17:30 Session<br />
<br />
There is some flexibility in this schedule, especially concerning start and end times,<br />
but the morning and afternoon breaks must be 10:30-11:00 and 15:30-16:00 for logistic<br />
reasons.<br />
<br />
While each workshop has been allocated a maximum duration, we would only expect workshop <br />
organizers to make use the full duration if this is justified by the quality and number of <br />
submissions that are attracted.<br />
<br />
All questions regarding the local arrangements should be directed to X<br />
(email) and Y (email), who are the workshop<br />
liaisons in the local arrangements committee.<br />
<br />
-------<br />
Website<br />
-------<br />
<br />
Each workshop needs to set up its own website. As soon as you have done this, please<br />
send the URL to local@acl2010.org, so that a link can be put on the workshop page on<br />
the main conference website at http://acl2010.org.<br />
<br />
-----------<br />
Submissions<br />
-----------<br />
<br />
We have created a START V2 submission and review site for your workshop. You will be<br />
receiving an email about this very soon.<br />
<br />
Note also that ACL 2010 provides a mentoring service, which is open to authors not<br />
only for the main conference but also for workshops, so you may want to advertise<br />
this service in your call for papers. Questions about the mentoring service can be<br />
sent to mentoring@acl20XY.org.<br />
<br />
-----------<br />
Proceedings<br />
-----------<br />
<br />
Each workshop has to compile its own proceedings (including a subdirectory of the <br />
CD-ROM image containing individual pdf papers, their index files and bibdata), then <br />
send the compiled CD-ROM image (including the compiled full version of the proceedings) <br />
to the Publication Chairs to produce the CD-ROM proceedings. (There will be no printed<br />
hardcopy proceedings at ACL 2010.)<br />
<br />
If you have a separate publication chair or book chair who is responsible for compiling <br />
the proceedings, please forward this message to the person responsible, and inform the <br />
Publication Chairs of the right person to contact in the future.<br />
<br />
Compiling the proceedings simply means re-sorting the pdf files by your program <br />
schedule, adding page numbers, citation stamps, creating the TOC, and author index, <br />
and including your organizational information and prefaces from your chairs to<br />
the proceedings, ..., etc. <br />
<br />
For details on what should be compiled into the proceedings and some sample online <br />
proceedings (coling-acl06 & acl-08), please find the extended outline for the major <br />
working items of the publication committee, which is available online at:<br />
<br />
http://nlp.csie.ncnu.edu.tw/~shin/acl-ijcnlp2009/publication/howto/Working.Items.txt.<br />
<br />
This online document and its references were produced for the recent ACL-IJCNLP 2009 <br />
conference (Singapore). While some details may be changed for the ACL 2010 <br />
conference, it provides typical working items for proceedings publication.<br />
<br />
The Publication Chairs will post the most updated changes online, and will have a <br />
similar Working Items for ACL 2010 soon. Contact the Publication Chairs if you have <br />
any early questions. <br />
<br />
In particular, you should pay special attention to the sections related to "workshop" <br />
program committee/chairs and the "book chair". (A book chair is a person responsible <br />
for compiling the proceedings, if the workshop/program chairs do not take this <br />
responsibility.)<br />
<br />
Most of the publication work can be automated if you use the ACLPUB package,<br />
which is a set of Perl scripts and some LaTex templates, running under unix/linux. <br />
If you are not familiar with the package, you should try to run it on some test data <br />
from the START submission system as early as possible to avoid unexpected compilation<br />
problems earlier.<br />
<br />
** ACL is working with the team who developed the START conference<br />
management system to integrate the ACLPUB publication tools into<br />
the START system. Therefore, ACL-2010 is likely to use the integrated<br />
system for producing the conference proceedings. However, since the integration may<br />
not be finished in time, it would be safer if you know how to use ACLPUB to produce <br />
the proceedings.<br />
<br />
You can do most of the compilation tasks using the ACLPUB package. But you also need <br />
to do some manual editing work on the provided templates to include the newest workshop <br />
specific information for your workshop.<br />
<br />
A few quick steps are available in the above URL as well. It also point you to a more <br />
complete document set of the ACLPUB, which is included in the ACLPUB package itself.<br />
<br />
Using other tools (such as Acrobat) to compile the proceedings is possible but not <br />
really recommended in terms of consistent style for all proceedings of the conference. <br />
According to our previous experience, this approach also needs more human effort. <br />
So it is not really recommended.<br />
<br />
The authors also need to sign the copyright transfer form in order for their work <br />
to be included to the proceedings. In ACL-IJCNLP-2009, the main conference adopted <br />
an e-signature practice, which is also used in some recent conferences.<br />
We may use the same practice for ACL-2010 to simplify the copyright<br />
transfer process.<br />
<br />
An e-copy of the copyright transfer form will be installed on the final submission <br />
page; the authors can transfer their copyright by typing their names in the signature <br />
field of the e-form. No hardcopy copyright transfer form will be collected under this <br />
practice.<br />
<br />
All questions regarding the workshop publications should be directed to the ACL 2010<br />
Publications Chairs, X and Y (publications@acl20XY.org).<br />
</pre></div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Conference_Handbook&diff=665Conference Handbook2009-12-04T05:33:28Z<p>StevenBird: /* Sample Documents */</p>
<hr />
<div>''The handbook has recently been migrated from the ACL Wiki to the ACL Admin Wiki.''<br />
<br />
== Policies and Guidelines ==<br />
<br />
* [[Conference planning schedule]]<br />
*[[Conference acronym]]<br />
*[[Policy on joint conferences]]<br />
*[[actions and duties of the Exec in overseeing the conference]]<br />
*[[call for conference bids]]<br />
*[[Bid Guidelines]]<br />
*[[policy on speaker reimbursement]]<br />
*[[policy on tutorial teacher payment]]<br />
*[[selecting the general chair]]<br />
*[[ACL policy on involvement of Exec members in conferences]]<br />
*[[guidelines and policies]]<br />
*[[typical schedule]]<br />
*[[meetings held by Exec at conferences]]<br />
*[[financing exhibits]]<br />
*[[invited speakers]]<br />
*[[tutorial teacher payment policy]]<br />
*[[tutorial teacher instructions]]<br />
*[[Overview page including policies]]<br />
*[[*** student session policies]]<br />
*[[tutorial notes]]<br />
*[[workshop proceedings]] missing from old handbook<br />
*[[student travel funding]]<br />
* [[ACL General Policies on Workshops]]<br />
* [[ACL Policies on Conference Workshops]]<br />
* [[ACL Policies on SIG Workshops]]<br />
* [[Overview page including policies]]<br />
* [[ACL policy on who can hold major programmatic positions at ACL conferences]]<br />
* [[Conflict-of-interest policy]]<br />
* [[Don and Betty Walker International Student Fund (Conference Handbook) | Don and Betty Walker International Student Fund]]<br />
* [[Overview of repository organization]]<br />
* [[Instructions on how to access the repository]]<br />
<br />
== Duties of Conference Officers ==<br />
<br />
*[[Demo chair duties]]<br />
*[[exhibits chair duties]]<br />
*[[general (conference) chair duties]]<br />
*[[local arrangements chair duties]]<br />
*[[arranging the meeting rooms]]<br />
*[[arranging the accommodations]]<br />
*[[arranging the food]]<br />
*[[arranging the food|arranging the social events]]<br />
*[[arranging local support, registration, etc.]]<br />
*[[webmaster]]<br />
*[http://www.cs.jhu.edu/~jason/advice/how-to-chair-a-conference.html| How to be a program chair]<br />
*[[program chair duties]]<br />
*[[publications chair duties]]<br />
*[[publicity chair duties]]<br />
*[[sponsorship chair duties]]<br />
*[[student chair duties]]<br />
*[[faculty advisor duties]]<br />
*[[useful checklist of things to do (from a past student chair)]]<br />
*[[tutorial chair duties]]<br />
*[[workshop chair duties]]<br />
<br />
== Sample Documents ==<br />
<br />
*[[example budgets]]<br />
*[[sample conference paper calls]]<br />
*[[paper style files]]<br />
*[[camera ready instructions]]<br />
*[[tutorial calls for proposals]]<br />
*[[sample letter to panelists]]<br />
*[[student workshop paper call]]<br />
* [[Acl 2004 camera]]<br />
* [[Acl 2005 camera]]<br />
* [[Student workshop paper call]]<br />
* [[Recent ACL calls for workshop proposals]]<br />
* [[Sample workshop calls for papers]]<br />
* [[Workshop-proceedings]]<br />
* [[Sample Calls for Demos & Posters]]<br />
* [[ACL 2007 Call for Demos and Posters]]<br />
* [[ACL-07 Call For Workshop Proposals]]<br />
* [[ACL-10 Workshop Instructions]]<br />
* [[ACL-07 Call for Tutorial Proposals]]<br />
* [[CFP for student session at ACL-07]]<br />
* [[CFP for student session at ACL-05]]<br />
* [[Sample invitation letter]]<br />
<br />
== Miscellany ==<br />
<br />
* [[Handbook old]]<br />
* [[Johanna moore|Johanna Moore document]]<br />
<br />
<br />
[[Category:Conference Handbook]]</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=SIG_Compliance&diff=651SIG Compliance2009-08-06T05:39:26Z<p>StevenBird: </p>
<hr />
<div>[http://www.aclweb.org/downloads/sig_guidelines.txt ACL SIG Guidelines]<br />
<br />
; SIGANN:<br />
* [http://www.cs.vassar.edu/sigann/ website] [http://www.cs.vassar.edu/sigann/SIGANN-constitution.txt constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGANN 2008 report]<br />
* Contacts: Nancy Ide, Adam Meyers: ide at cs.vassar.edu, meyers at cs.nyu.edu<br />
* Last election: ''formed in 2007, no election held yet''<br />
<br />
; SIGBioMed:<br />
* [http://www.sigbiomed.org/ website] [http://www.sigbiomed.org/r02.01.11/index.php?title=BioMed_SIG_Constitution constitution]<br />
* Contacts: Kevin Bretonnel Cohen, Dina Demner-Fushman: Kevin.Cohen at gmail.com, ddemner at gmail.com<br />
* Last election: ''formed in 2008, no election held yet''<br />
<br />
; SIGDAT (not compliant):<br />
* [http://www.cs.jhu.edu/~yarowsky/sigdat.html website] ''no constitution''; ''no report''<br />
* Contacts: Ken Church, David Yarowsky: kenneth.church at jhu.edu, yarowsky at cs.jhu.edu<br />
* Last election: ''none held so far''<br />
* ''no constitution''<br />
<br />
; SIGDIAL:<br />
* [http://www.sigdial.org/ website] [http://www.sigdial.org/constitution.php constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGDIAL 2008 report]<br />
* Contacts: Tim Paek: timpaek at microsoft.com<br />
* Last election: 2008<br />
<br />
; SIGFSM:<br />
* [https://kitwiki.csc.fi/twiki/bin/view/KitWiki/SIGFSM website] <br />
* Newly formed; no elections yet<br />
* Contacts: Anssi Yli-Jyra: anssi.yli-jyra at helsinki.fi<br />
<br />
; SIGGEN:<br />
* [http://www.siggen.org/ website] [http://www.siggen.org/discussion/constitution/index.html constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGGEN 2008 report]<br />
* Contacts: Sebastian Varges: varges + AT + disi.unitn.it<br />
* Last election: 2008<br />
<br />
; SIGHAN:<br />
* [http://www.sighan.org/ website] [http://www.sighan.org/constitution.htm constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGHAN 2008 report]<br />
* Contacts: Benjamin Tsou, Dan Jurafsky, Gina Levow: rlbtsou at cityu.edu.hk, jurafsky at stanford.edu, levow at cs.uchicago.edu<br />
* Last election: 2006<br />
* ''constitution requires elections every two years; was one held in 2008? It is not clear from the website when Dan takes over from Benjamin as chair''<br />
<br />
; SIGLEX:<br />
* [http://www.siglex.org/ website] [http://www.clres.com/SIGLEX%20Constitution.htm constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGLEX 2008 report]<br />
* Contacts: Diana McCarthy, Eneko Agirre: dianam at sussex.ac.uk, e.agirre at ehu.es<br />
* Last election: 2007<br />
<br />
; SIGMOL:<br />
* [http://molweb.org/ website] [http://molweb.org/constitution.html constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGMOL 2008 report]<br />
* Contacts: Gerhard Jaeger, Marcus Kracht: Gerhard.Jaeger at uni-tuebingen.de, marcus.kracht at uni-bielefeld.de<br />
* Last election: 2008<br />
<br />
; SIGMORPHON:<br />
* [http://www.sigmorphon.org/ website] [http://salad.cs.swarthmore.edu/sigphon/constitution.php constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGMORPHON 2008 report]<br />
* Contacts: Jason Eisner, Rich Wicentowski: jason at cs.jhu.edu, richardw at cs.swarthmore.edu<br />
* Last election: 2008<br />
<br />
; SIGMT:<br />
* Newly formed; no elections yet<br />
* Contacts: Philipp Koehn: pkoehn at inf.ed.ac.uk<br />
<br />
; SIGNLL:<br />
* [http://ifarm.nl/signll/ website] [http://ifarm.nl/signll/about/constitution.html constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGNLL 2008 report]<br />
* Contacts: Lluis Marquez, Erik Tjong Kim Sang: lluism at lsi.upc.edu, e.f.tjong.kim.sang at rug.nl<br />
* Last election: 2007<br />
<br />
; SIGPARSE:<br />
* [http://hmi.ewi.utwente.nl/sigparse/ website] [http://hmi.ewi.utwente.nl/sigparse/constitution.html constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGPARSE 2008 report]<br />
* Contacts: Alon Lavie: alavie at cs.cmu.edu<br />
* Last election: 2008<br />
<br />
; SIGSEM:<br />
* [http://www.sigsem.org/ website] [http://www.sigsem.org/wiki/SIGSEM:About constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGSEM 2008 report]<br />
* Contacts: Johan Bos, Alexander Koller: jbos at inf.ed.ac.uk, koller at mmci.uni-saarland.de<br />
* Last election: 2007<br />
<br />
; SIG SEMITIC:<br />
* [http://www.semitic.tk/ website] [http://cl.haifa.ac.il/semitic/constitution.shtml constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIG_Semitic 2008 report]<br />
* Contacts: Shuly Wintner, Nizar Habash: shuly at cs.haifa.ac.il, habash at cs.columbia.edu<br />
* Last election: 2008<br />
<br />
; SIGWAC:<br />
* [http://www.sigwac.org.uk/ website] [http://www.sigwac.org.uk/attachment/wiki/WikiStart/constitution.txt?format=raw constitution] [http://aclweb.org/adminwiki/index.php?title=2008Q3_Reports:_SIGWAC 2008 report]<br />
* Contacts: Serge Sharoff, Marco Baroni: s.sharoff at leeds.ac.uk, marco.baroni at unitn.it<br />
* Last election: 2008</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2009Q3:_Sponsorship_Committee&diff=6492009Q3: Sponsorship Committee2009-08-02T06:49:45Z<p>StevenBird: </p>
<hr />
<div>; current nature of sponsorship committee:<br />
:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)<br />
:* consists of the following people:<br />
:** two people from each region (= "regional sponsorship chairs")<br />
:** for each conference happening during a given year, a single sponsorship chair responsible only for that conference (= "local sponsorship chair")<br />
:** the ACL business manager<br />
:* the local sponsorship chairs may or may not overlap with the regional sponsorship chair, but the original intention was that they do not; the local sponsorship chairs concentrate on raising money only for their conference from local sources (local to town or region)<br />
:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity<br />
:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list<br />
<br />
; current problems:<br />
:* no leadership - no individual member is responsible for overseeing the work of the committee<br />
:* no accountability - the sponsorship committee doesn't report to anyone<br />
:* annual churn - no experience is built up, members don't get to learn from last year's problems<br />
:* demarcation issues - in the absence of communication, local chairs and exhibits chairs have got involved in sponsorship<br />
:* recruitment is difficult - no-one wants to be a sponsorship chair<br />
<br />
; recommendations:<br />
:* we recommend that the sponsorship committee be chaired by a member of the ACL exec; the exec member would have this portfolio for their term of office<br />
:* the sponsorship chair should report to the ACL executive<br />
:* as previously suggested, a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this database''<br />
:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)<br />
<br />
; items for immediate action:<br />
:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified<br />
:* identify the regional members of the sponsorship committee for 2010<br />
<br />
; implementation notes:<br />
:* several people will be involved in contacting sponsors, and will asynchronously update the database (thus we don't want to be emailing around a spreadsheet)<br />
:* an issue tracker might be the best way to keep a record of progress (with one "issue" per sponsor), and to update it with information about any attempts to make contact, or an agreements to call back next month, and to tag issues with labels like "Platinum-Sponsor" or "2011-Prospect".<br />
<br />
; other ideas for reducing the amount of churn:<br />
:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)<br />
:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2009_Business_Meeting&diff=6482009 Business Meeting2009-08-02T05:54:21Z<p>StevenBird: </p>
<hr />
<div>== Questions to Members ==<br />
<br />
* who needs a printed receipt with the ACL logo (as opposed to just an email)<br />
* how important is it to have printed workshop proceedings?<br />
* who likes to have the proceedings on a CD (vs download before coming to ACL)<br />
<br />
== Diversification Campaign ==<br />
<br />
* executive's goal to diversify the program of ACL events<br />
* key changes for ACL 2010</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2009_Business_Meeting&diff=6472009 Business Meeting2009-08-02T05:53:06Z<p>StevenBird: New page: == Questions to Members == * who needs a printed receipt with the ACL logo (as opposed to just an email) * how important is it to have printed workshop proceedings? * who likes to have t...</p>
<hr />
<div><br />
== Questions to Members ==<br />
<br />
* who needs a printed receipt with the ACL logo (as opposed to just an email)<br />
* how important is it to have printed workshop proceedings?<br />
* who likes to have the proceedings on a CD (vs download before coming to ACL)</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Exec_To_Do_List&diff=646Exec To Do List2009-08-01T22:34:04Z<p>StevenBird: </p>
<hr />
<div># Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?)<br />
# Decide whether to encourage bids from organizations not affiliated with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii)<br />
# For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget)<br />
# Keep w/s attendance figures on wiki<br />
# line up all conference chairs by end of previous summer<br />
# ?? authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions<br />
# follow up on last two years' membership proposals - possible get more proposals<br />
# request less detail of preliminary site bids<br />
# Kam Fai: discuss conference liability<br />
# Graeme: auditing ACL<br />
# Ido: involve dancing<br />
# Ask authors to update their reference lists at the time of publication.<br />
# very few submissions in IR/speech<br />
# determine cost for "facebook" application (Robert)<br />
# Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi<br />
# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)<br />
# Check insurance of European accounts (Graeme, with Mike Rosner)<br />
# explore idea of streaming video of conference talks integrated with Portal (Robert, Steven)<br />
# Drago send update on results of last round of ACL member initiatives so we can decide whether to do it again at ACL-2009 [Drago]<br />
# authentication issue re publisher discount page to resolve [Drago, Bonnie, Priscilla, ...]<br />
# revise the estimated ratio between full and discounted tickets for the banquet based on data from recent conferences [Priscilla]<br />
# send info about ACL bid process to EACL and NAACL in case they want to revise their processes [Ido]<br />
# write up concerns about divergence between ACL and NAACL approach to posters [Drago]<br />
# issue of replacement of elected officers who step down to be resolved offline [Ido]<br />
# Action: issue of declaring single nominee elected; procedures could go into SIG constitution template -- resolve offline [Ido]<br />
# Finalize the discussion about the algorithm for the 3-pack sponsorship</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Exec_To_Do_List&diff=645Exec To Do List2009-08-01T22:27:50Z<p>StevenBird: </p>
<hr />
<div># Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?)<br />
# Decide whether to encourage bids from organizations not affiliated with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii)<br />
# For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget)<br />
# Keep w/s attendance figures on wiki<br />
# line up all conference chairs by end of previous summer<br />
# ?? authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions<br />
# follow up on last two years' membership proposals - possible get more proposals<br />
# request less detail of preliminary site bids<br />
# Kam Fai: discuss conference liability<br />
# Graeme: auditing ACL<br />
# Ido: involve dancing<br />
# Ask authors to update their reference lists at the time of publication.<br />
# very few submissions in IR/speech<br />
# determine cost for "facebook" application (Robert)<br />
# Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi<br />
# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)<br />
# offer fire-sale of proceedings older than 3 years during 2009 (for $5 + S&H) (Priscilla)<br />
# consider other possible office locations (Priscilla)<br />
# the need to sell off steel shelving (Priscilla)<br />
# chase up Microsoft and Yahoo; liaise with sponsorship committee (Priscilla)<br />
# Check whether our Wachovia CDs are insured... (Graeme, Priscilla)<br />
# Check insurance of European accounts (Graeme, with Mike Rosner)<br />
# explore idea of streaming video of conference talks integrated with Portal (Robert, Steven)<br />
# ask AAAI about their plans for dealing with the recession (Priscilla)<br />
# Drago send update on results of last round of ACL member initiatives so we can decide whether to do it again at ACL-2009 [Drago]<br />
# authentication issue re publisher discount page to resolve [Drago, Bonnie, Priscilla, ...]<br />
# revise the estimated ratio between full and discounted tickets for the banquet based on data from recent conferences [Priscilla]<br />
# send info about ACL bid process to EACL and NAACL in case they want to revise their processes [Ido]<br />
# write up concerns about divergence between ACL and NAACL approach to posters [Drago]<br />
# issue of replacement of elected officers who step down to be resolved offline [Ido]<br />
# Action: issue of declaring single nominee elected; procedures could go into SIG constitution template -- resolve offline [Ido]<br />
# Finalize the discussion about the algorithm for the 3-pack sponsorship</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Exec_To_Do_List&diff=644Exec To Do List2009-08-01T22:26:53Z<p>StevenBird: New page: # Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?) # Decide whether...</p>
<hr />
<div><br />
# Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?)<br />
<br />
# Decide whether to encourage bids from organizations not affiliated with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii)<br />
<br />
# For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget)<br />
<br />
# Keep w/s attendance figures on wiki<br />
<br />
# line up all conference chairs by end of previous summer<br />
<br />
# ?? authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions<br />
<br />
# follow up on last two years' membership proposals - possible get more proposals<br />
<br />
# request less detail of preliminary site bids<br />
<br />
# Kam Fai: discuss conference liability<br />
<br />
# Graeme: auditing ACL<br />
<br />
# Ido: involve dancing<br />
<br />
# Ask authors to update their reference lists at the time of publication.<br />
<br />
# very few submissions in IR/speech<br />
<br />
# determine cost for "facebook" application (Robert)<br />
<br />
# Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi<br />
<br />
# post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)<br />
<br />
# offer fire-sale of proceedings older than 3 years during 2009 (for $5 + S&H) (Priscilla)<br />
<br />
# consider other possible office locations (Priscilla)<br />
<br />
# the need to sell off steel shelving (Priscilla)<br />
<br />
# chase up Microsoft and Yahoo; liaise with sponsorship committee (Priscilla)<br />
<br />
# Check whether our Wachovia CDs are insured... (Graeme, Priscilla)<br />
<br />
# Check insurance of European accounts (Graeme, with Mike Rosner)<br />
<br />
# explore idea of streaming video of conference talks integrated with Portal (Robert, Steven)<br />
<br />
# ask AAAI about their plans for dealing with the recession (Priscilla)<br />
<br />
# Drago send update on results of last round of ACL member initiatives so we can decide whether to do it again at ACL-2009 [Drago]<br />
<br />
# authentication issue re publisher discount page to resolve [Drago, Bonnie, Priscilla, ...]<br />
<br />
# revise the estimated ratio between full and discounted tickets for the banquet based on data from recent conferences [Priscilla]<br />
<br />
# send info about ACL bid process to EACL and NAACL in case they want to revise their processes [Ido]<br />
<br />
# write up concerns about divergence between ACL and NAACL approach to posters [Drago]<br />
<br />
# issue of replacement of elected officers who step down to be resolved offline [Ido]<br />
<br />
# Action: issue of declaring single nominee elected; procedures could go into SIG constitution template -- resolve offline [Ido]<br />
<br />
# Finalize the discussion about the algorithm for the 3-pack sponsorship</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=643Agenda 2009Q32009-07-31T06:38:03Z<p>StevenBird: </p>
<hr />
<div>ACL Exec Meeting, 2 August, 9:00-17:00, MR 203 Suntec (same venue as the main conference).<br />
<br />
[[2009Q3 Reports]]<br />
<br />
== MORNING (9-12:30) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
<br />
; 9.30am Discussion items:<br />
:* diversification, short papers (Sandee, Steven, Nicoletta, Owen, 1 hour) + Jan/Joakim<br />
:* journal venue for conference publications (Ido, 1.5 hours)<br />
<br />
; 12.00pm:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair, 30 mins)<br />
<br />
; 12.30pm: ''Lunch'' + Jan/Joakim + Keh-Yih/Haizhou<br />
<br />
== AFTERNOON (1:30-5) ==<br />
<br />
; 1.30pm Business items:<br />
:* Any issues arising from recent conferences (EACL 2009, NAACL HLT 2009)<br />
:* Any issues concerning future conferences (ACL 2010, 2011, 2012)<br />
<br />
; 2.30pm Discussion items:<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio, 30 mins)<br />
:* conference sudoku (Drago, 30 mins)<br />
:* new initiatives (http://www.crowdvine.com, http://videolectures.net, AAN, softconf, etc.) (Drago), member portal (Robert)<br />
<br />
; 4.00pm Remaining items:<br />
:* anything carried over from earlier sessions<br />
<br />
; 5pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2009Q3:_Sponsorship_Committee&diff=6422009Q3: Sponsorship Committee2009-07-31T06:36:52Z<p>StevenBird: </p>
<hr />
<div>; current nature of sponsorship committee:<br />
:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)<br />
:* consists of the following people:<br />
:** two people from each region (= "regional sponsorship chairs")<br />
:** for each conference happening during a given year, a single sponsorship chair responsible only for that conference (= "local sponsorship chair")<br />
:** the ACL business manager<br />
:* the local sponsorship chairs may or may not overlap with the regional sponsorship chair, but the original intention was that they do not; the local sponsorship chairs concentrate on raising money only for their conference from local sources (local to town or region)<br />
:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity<br />
:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list<br />
<br />
; current problems:<br />
:* no leadership - no individual member is responsible for overseeing the work of the committee<br />
:* no accountability - the sponsorship committee doesn't report to anyone<br />
:* annual churn - no experience is built up, members don't get to learn from last year's problems<br />
:* demarcation issues - in the absence of communication, local chairs and exhibits chairs have got involved in sponsorship<br />
:* recruitment is difficult - no-one wants to be a sponsorship chair<br />
<br />
; recommendations:<br />
:* we recommend that the sponsorship committee be chaired by a member of the ACL exec; the exec member would have this portfolio for their term of office<br />
:* the sponsorship chair should report to the ACL president<br />
:* as previously suggested, a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this database''<br />
:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)<br />
<br />
; items for immediate action:<br />
:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified<br />
:* identify the regional members of the sponsorship committee for 2010<br />
<br />
; implementation notes:<br />
:* several people will be involved in contacting sponsors, and will asynchronously update the database (thus we don't want to be emailing around a spreadsheet)<br />
:* an issue tracker might be the best way to keep a record of progress (with one "issue" per sponsor), and to update it with information about any attempts to make contact, or an agreements to call back next month, and to tag issues with labels like "Platinum-Sponsor" or "2011-Prospect".<br />
<br />
; other ideas for reducing the amount of churn:<br />
:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)<br />
:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=641Agenda 2009Q32009-07-30T21:25:26Z<p>StevenBird: </p>
<hr />
<div>ACL Exec Meeting, 2 August, 9:00-17:00, MR 203 Suntec (same venue as the main conference).<br />
<br />
[[2009Q3 Reports]]<br />
<br />
== MORNING (9-12:30) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
<br />
; 9.30am Discussion items:<br />
:* diversification, short papers (Sandee, Steven, Nicoletta, Owen, 1 hour) + Jan/Joakim<br />
:* journal venue for conference publications (Ido, 1.5 hours)<br />
<br />
; 12.00pm:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair, 30 mins)<br />
<br />
; 12.30pm: ''Lunch'' + Jan/Joakim + Keh-Yih/Haizhou<br />
<br />
== AFTERNOON (1:30-5) ==<br />
<br />
; 1.30pm Business items:<br />
:* Any issues arising from recent conferences (EACL 2009, NAACL HLT 2009)<br />
:* Any issues concerning future conferences (ACL 2010, 2011, 2012)<br />
<br />
; 2.30pm Discussion items:<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio, 30 mins)<br />
:* conference sudoku (Drago, 30 mins)<br />
:* new initiatives (http://www.crowdvine.com, http://videolectures.net, AAN, softconf, etc.) (Drago), member portal (Robert)<br />
<br />
; 4.00pm Remaining items<br />
:* anything carried over from earlier sessions<br />
<br />
; 5pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2009Q3:_Sponsorship_Committee&diff=6402009Q3: Sponsorship Committee2009-07-30T10:43:48Z<p>StevenBird: </p>
<hr />
<div>; current nature of sponsorship committee:<br />
:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)<br />
:* consists of the following people:<br />
:** two people from each region (= "regional sponsorship chairs")<br />
:** for each conference happening during a given year, a single sponsorship chair responsible only for that conference (= "local sponsorship chair")<br />
:** the ACL business manager<br />
:* the local sponsorship chairs may or may not overlap with the regional sponsorship chair, but the original intention was that they do not; the local sponsorship chairs concentrate on raising money only for their conference from local sources (local to town or region)<br />
:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity<br />
:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list<br />
<br />
; current problems:<br />
:* no leadership - no individual member is responsible for overseeing the work of the committee<br />
:* no accountability - the sponsorship committee doesn't report to anyone<br />
:* annual churn - no experience is built up, members don't get to learn from last year's problems<br />
:* demarcation issues - in the absence of communication, local chairs have got involved in sponsorship<br />
:* recruitment is difficult - no-one wants to be a sponsorship chair<br />
<br />
; recommendations:<br />
:* we recommend that the sponsorship committee be chaired by a member of the ACL exec; the exec member would have this portfolio for their term of office<br />
:* the sponsorship chair should report to the ACL president<br />
:* as previously suggested, a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this database''<br />
:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)<br />
<br />
; items for immediate action:<br />
:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified<br />
:* identify the regional members of the sponsorship committee for 2010<br />
<br />
; implementation notes:<br />
:* several people will be involved in contacting sponsors, and will asynchronously update the database (thus we don't want to be emailing around a spreadsheet)<br />
:* an issue tracker might be the best way to keep a record of progress (with one "issue" per sponsor), and to update it with information about any attempts to make contact, or an agreements to call back next month, and to tag issues with labels like "Platinum-Sponsor" or "2011-Prospect".<br />
<br />
; other ideas for reducing the amount of churn:<br />
:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)<br />
:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=633Agenda 2009Q32009-07-22T11:26:00Z<p>StevenBird: </p>
<hr />
<div>[[2009Q3 Reports]]<br />
<br />
== MORNING (9-12:30) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
<br />
; 9.30am Discussion items:<br />
:* diversification, short papers (Sandee, Steven, Nicoletta, Owen, 1 hour)<br />
:* journal venue for conference publications (Ido, 1.5 hours)<br />
<br />
; 12.00pm:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair, 30 mins)<br />
<br />
; 12.30pm: ''Lunch''<br />
<br />
== AFTERNOON (1:30-5) ==<br />
<br />
; 1.30pm Business items:<br />
:* Any issues arising from recent conferences (EACL 2009, NAACL HLT 2009)<br />
:* Any issues concerning future conferences (ACL 2010, 2011, 2012)<br />
<br />
; 2.30pm Discussion items:<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio, 30 mins)<br />
:* conference sudoku (Drago, 30 mins)<br />
:* new initiatives (http://www.crowdvine.com, http://videolectures.net, AAN, softconf, etc.) (Drago), member portal (Robert)<br />
<br />
; 4.00pm Remaining items<br />
:* anything carried over from earlier sessions<br />
<br />
; 5pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2009Q3:_Sponsorship_Committee&diff=6322009Q3: Sponsorship Committee2009-07-22T04:57:30Z<p>StevenBird: </p>
<hr />
<div>; current nature of sponsorship committee:<br />
:* covers sponsorship for all *ACL conferences in a given year (to avoid competition between conferences for sponsors)<br />
:* consists of two people from each region, plus a single sponsorship chair responsible for each conference (= "local sponsorship chair"), plus the ACL business manager; the local sponsorship chairs may or may not overlap with the local sponsorship chair, but the original intention was that they do not; the local sponsorship chairs concentrate on raising money only for their conference from local sources (local to town or region)<br />
:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity<br />
:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list<br />
<br />
; current problems:<br />
:* no leadership - no individual member is responsible for overseeing the work of the committee<br />
:* no accountability - the sponsorship committee doesn't report to anyone<br />
:* annual churn - no experience is built up, members don't get to learn from last year's problems<br />
:* demarcation issues - in the absence of communication, local chairs have got involved in sponsorship<br />
:* recruitment is difficult - no-one wants to be a sponsorship chair<br />
<br />
; recommendations:<br />
:* we recommend that the sponsorship committee be chaired by a member of the ACL exec; the exec member would have this portfolio for their term of office<br />
:* the sponsorship chair should report to the ACL president<br />
:* as previously suggested, a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this''<br />
:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)<br />
<br />
; items for immediate action:<br />
:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified<br />
:* identify the regional members of the sponsorship committee for 2010<br />
<br />
; other ideas for reducing the amount of churn:<br />
:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)<br />
:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=630Agenda 2009Q32009-07-21T22:32:19Z<p>StevenBird: /* MORNING (9-12:30) */</p>
<hr />
<div>[[2009Q3 Reports]]<br />
<br />
== MORNING (9-12:30) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
<br />
; 9.30am Discussion items:<br />
:* diversification, short papers (Sandee, Steven, Nicoletta, Owen, 1 hour)<br />
:* journal venue for conference publications (Ido, 2 hours)<br />
<br />
== AFTERNOON (1:30-5) ==<br />
<br />
; 1.30pm Business items:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair, 30 mins)<br />
:* Any issues arising from recent conferences (EACL 2009, NAACL HLT 2009)<br />
:* Any issues concerning future conferences (ACL 2010, 2011, 2012)<br />
<br />
; 3pm Discussion items:<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio, 30 mins)<br />
:* conference sudoku (Drago, 30 mins)<br />
:* new initiatives (http://www.crowdvine.com, http://videolectures.net, AAN, softconf, etc.) (Drago), member portal (Robert)<br />
<br />
; 4.30pm Business items<br />
:* anything not covered in the 9am slot<br />
<br />
; 5pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=629Agenda 2009Q32009-07-21T22:31:53Z<p>StevenBird: </p>
<hr />
<div>[[2009Q3 Reports]]<br />
<br />
== MORNING (9-12:30) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
<br />
; 9.30am Discussion items:<br />
:* diversification, short papers (Sandee, Steven, Nicoletta, Owen)<br />
:* journal venue for conference publications (Ido, 2 hours)<br />
<br />
== AFTERNOON (1:30-5) ==<br />
<br />
; 1.30pm Business items:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair, 30 mins)<br />
:* Any issues arising from recent conferences (EACL 2009, NAACL HLT 2009)<br />
:* Any issues concerning future conferences (ACL 2010, 2011, 2012)<br />
<br />
; 3pm Discussion items:<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio, 30 mins)<br />
:* conference sudoku (Drago, 30 mins)<br />
:* new initiatives (http://www.crowdvine.com, http://videolectures.net, AAN, softconf, etc.) (Drago), member portal (Robert)<br />
<br />
; 4.30pm Business items<br />
:* anything not covered in the 9am slot<br />
<br />
; 5pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2009Q3:_Sponsorship_Committee&diff=6272009Q3: Sponsorship Committee2009-07-21T11:59:54Z<p>StevenBird: </p>
<hr />
<div>; current nature of sponsorship committee:<br />
:* covers sponsorship for all conferences in a given year (to avoid competition between conferences for sponsors)<br />
:* consists of two people from each region (may or may not overlap with the local sponsorship chair)<br />
:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity<br />
:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list<br />
<br />
; current problems:<br />
:* no leadership - no individual member is responsible for overseeing the work of the committee<br />
:* no accountability - the sponsorship committee doesn't report to anyone<br />
:* annual churn - no experience is built up, members don't get to learn from last year's problems<br />
:* demarcation issues - in the absence of communication, local chairs have got involved in sponsorship<br />
:* recruitment is difficult - no-one wants to be a sponsorship chair<br />
<br />
; recommendations:<br />
:* we recommend that the sponsorship committee be chaired by a member of the ACL exec, who has this portfolio for their term of office<br />
:* the sponsorship chair should report to the ACL president<br />
:* a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this''<br />
:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)<br />
<br />
; items for immediate action:<br />
:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified<br />
:* identify the regional members of the sponsorship committee for 2010<br />
<br />
; other ideas for reducing the amount of churn:<br />
:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)<br />
:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2009Q3:_Sponsorship_Committee&diff=6262009Q3: Sponsorship Committee2009-07-21T11:58:23Z<p>StevenBird: </p>
<hr />
<div>* current nature of sponsorship committee<br />
:* covers sponsorship for all conferences in a given year (to avoid competition between conferences for sponsors)<br />
:* consists of two people from each region (may or may not overlap with the local sponsorship chair)<br />
:* some of the current members have agreed to serve for a second year, with the result that the committee has a rolling membership and we have more continuity<br />
:* the business manager and the ACL and EACL treasurers are also subscribed on the mailing list<br />
<br />
* current problems<br />
:* no leadership - no individual member is responsible for overseeing the work of the committee<br />
:* no accountability - the sponsorship committee doesn't report to anyone<br />
:* annual churn - no experience is built up, members don't get to learn from last year's problems<br />
:* demarcation issues - in the absence of communication, local chairs have got involved in sponsorship<br />
:* recruitment is difficult - no-one wants to be a sponsorship chair<br />
<br />
* recommendations<br />
:* we recommend that the sponsorship committee be chaired by a member of the ACL exec, who has this portfolio for their term of office<br />
:* the sponsorship chair should report to the ACL president<br />
:* given that we need a sponsorship committee chair right away, for 2010, the president can have the role until a regular exec member is identified<br />
:* a contacts database should record the history of past contacts, who was contacted and when, who did the contacting, the result (e.g. call again in two months); ''there's a question about who would have access to this''<br />
:* we need to find suitable ways to recognize the work of sponsorship chairs (e.g. at exec++ dinner)<br />
<br />
* other ideas for reducing the amount of churn<br />
:* assign each regular member to a portfolio that they have for their term of office, with a one-year overlap with their predecessor to learn the ropes (and avoid a 3-year cycle that coincides with our geographical rotation)<br />
:* e.g. portfolio 1: sponsorship; portfolio 2: publication issues/report collection/SIG convener</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=2009Q3:_Sponsorship_Committee&diff=6242009Q3: Sponsorship Committee2009-07-17T22:09:29Z<p>StevenBird: New page: * current nature of sponsorship committee; local vs regional * sponsorship committee needs a chair :* part of presidential cycle :* do it for two years as VP-elect and VP, under guidanc...</p>
<hr />
<div><br />
* current nature of sponsorship committee; local vs regional<br />
<br />
<br />
* sponsorship committee needs a chair<br />
:* part of presidential cycle<br />
:* do it for two years as VP-elect and VP, under guidance of president<br />
:* (alternates with SIGs + publications) <br />
<br />
* contacts database (set up by Ali?)<br />
:* history of contact, sponsorship, ACL person who has the connection<br />
<br />
* recognition for sponsorship committee<br />
:* exec++ dinner</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=623Agenda 2009Q32009-07-16T12:15:07Z<p>StevenBird: /* MORNING (9-12:30) */</p>
<hr />
<div>[[2009Q3 Reports]]<br />
<br />
== MORNING (9-12:30) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
<br />
; 10am Discussion items:<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio, 30 mins)<br />
:* journal venue for conference publications (Ido, 2 hours)<br />
<br />
== AFTERNOON (1:30-5) ==<br />
<br />
; 1.30pm Business items:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair, 30 mins)<br />
:* Any issues arising from recent conferences (EACL 2009, NAACL HLT 2009)<br />
:* Any issues concerning future conferences (ACL 2010, 2011, 2012)<br />
<br />
; 3pm Discussion items:<br />
:* conference sudoku (Drago, 30 mins)<br />
:* diversification, short papers (Steven, Nicoletta, Owen) (NB Stephen Clark and Sandra Carberry not available)<br />
:* new initiatives (http://www.crowdvine.com, http://videolectures.net, etc.) (Drago)<br />
<br />
; 5pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=622Agenda 2009Q32009-07-16T00:06:41Z<p>StevenBird: /* MORNING (9-12:30) */</p>
<hr />
<div>[[2009Q3 Reports]]<br />
<br />
== MORNING (9-12:30) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
<br />
; 10am Discussion items:<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio, 30 mins)<br />
:* publications, journals (Ido, 2 hours)<br />
<br />
== AFTERNOON (1:30-5) ==<br />
<br />
; 1.30pm Business items:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair, 30 mins)<br />
:* Any issues arising from recent conferences (EACL 2009, NAACL HLT 2009)<br />
:* Any issues concerning future conferences (ACL 2010, 2011, 2012)<br />
<br />
; 3pm Discussion items:<br />
:* conference sudoku (Drago, 30 mins)<br />
:* diversification, short papers (Steven, Nicoletta, Owen) (NB Stephen Clark and Sandra Carberry not available)<br />
:* new initiatives (http://www.crowdvine.com, http://videolectures.net, etc.) (Drago)<br />
<br />
; 5pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=621Agenda 2009Q32009-07-16T00:06:07Z<p>StevenBird: </p>
<hr />
<div>[[2009Q3 Reports]]<br />
<br />
== MORNING (9-12:30) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
:* anything not covered in space of first hour carried forward<br />
<br />
; 10am Discussion items:<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio)<br />
:* publications, journals (Ido)<br />
<br />
== AFTERNOON (1:30-5) ==<br />
<br />
; 1.30pm Business items:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair, 30 mins)<br />
:* Any issues arising from recent conferences (EACL 2009, NAACL HLT 2009)<br />
:* Any issues concerning future conferences (ACL 2010, 2011, 2012)<br />
<br />
; 3pm Discussion items:<br />
:* conference sudoku (Drago, 30 mins)<br />
:* diversification, short papers (Steven, Nicoletta, Owen) (NB Stephen Clark and Sandra Carberry not available)<br />
:* new initiatives (http://www.crowdvine.com, http://videolectures.net, etc.) (Drago)<br />
<br />
; 5pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=617Agenda 2009Q32009-07-14T23:17:42Z<p>StevenBird: </p>
<hr />
<div>[[2009Q3 Reports]]<br />
<br />
== MORNING (9-1) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
:* anything not covered in space of first hour carried forward<br />
<br />
; 10am Discussion items:<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio)<br />
:* publications, journals (Ido)<br />
<br />
== AFTERNOON (2-6) ==<br />
<br />
; 2pm Business items:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair)<br />
:* Recent conferences (EACL 2009, ACL 2009)<br />
:* Future conferences (ACL 2010, 2011, 2012)<br />
:* anything not covered in space of first hour carried forward<br />
<br />
; 3pm Discussion items:<br />
:* diversification, short papers (Steven, Nicoletta, Owen) (NB Stephen Clark and Sandra Carberry not available)<br />
:* conference sudoku (Drago)<br />
:* new initiatives? (Drago)<br />
<br />
; 5pm Business items:<br />
:* any remaining items<br />
<br />
; 6pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=613Agenda 2009Q32009-07-13T00:22:14Z<p>StevenBird: </p>
<hr />
<div>[[2009Q3 Reports]]<br />
<br />
== MORNING (9-1) ==<br />
<br />
; 9am Business items:<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
:* anything not covered in space of first hour carried forward<br />
<br />
; 10am Discussion items:<br />
:* diversification, short papers (Steven, Nicoletta, Owen) (NB Stephen Clark and Sandra Carberry not available)<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio)<br />
:* anything not covered carried to afternoon<br />
<br />
== AFTERNOON (2-6) ==<br />
<br />
; 2pm Business items:<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair)<br />
:* Recent conferences (EACL 2009, ACL 2009)<br />
:* Future conferences (ACL 2010, 2011, 2012)<br />
:* anything not covered in space of first hour carried forward<br />
<br />
; 3pm Discussion items:<br />
:* publications, journals (Ido)<br />
:* conference sudoku (Drago)<br />
:* new initiatives? (Drago)<br />
<br />
; 5pm Business items:<br />
:* any remaining items<br />
<br />
; 6pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Agenda_2009Q3&diff=612Agenda 2009Q32009-07-13T00:21:54Z<p>StevenBird: </p>
<hr />
<div>[[2009Q3 Reports]]<br />
<br />
== MORNING (9-1) ==<br />
<br />
; 9am Business items<br />
:* welcome (Steven, chair)<br />
:* membership update; conference registrations (Priscilla)<br />
:* questions arising from management reports: secretary, treasurer, office, EACL, NAACL, Nominating Committee, SIG Convener<br />
:* questions arising from publications reports: journal, book reviews, squibs, anthology, website, archivist, wiki<br />
:* anything not covered in space of first hour carried forward<br />
<br />
; 10am Discussion items<br />
:* diversification, short papers (Steven, Nicoletta, Owen) (NB Stephen Clark and Sandra Carberry not available)<br />
:* sponsorship committee, joint fundraising (Steven, Owen, Giorgio)<br />
:* anything not covered carried to afternoon<br />
<br />
== AFTERNOON (2-6) ==<br />
<br />
; 2pm Business items<br />
:* ACL-IJCNLP 2009 (Keh-Yih, General Chair; Haizhou, Local Chair)<br />
:* Recent conferences (EACL 2009, ACL 2009)<br />
:* Future conferences (ACL 2010, 2011, 2012)<br />
:* anything not covered in space of first hour carried forward<br />
<br />
; 3pm Discussion items<br />
:* publications, journals (Ido)<br />
:* conference sudoku (Drago)<br />
:* new initiatives? (Drago)<br />
<br />
; 5pm Business items<br />
:* any remaining items<br />
<br />
; 6pm close</div>StevenBirdhttps://www.aclweb.org/adminwiki/index.php?title=Calendar&diff=434Calendar2009-06-03T04:28:41Z<p>StevenBird: </p>
<hr />
<div>; January:<br />
* VP to send out announcement of deadline for pre-approval of large SIG meetings in Y+1<br />
* new past-president to convene the nominations committee with the two previous past presidents<br />
<br />
; February:<br />
<br />
; May:<br />
* contact officials for their [[Reports]]<br />
<br />
<br />
; September:<br />
* LTA committee to be convened</div>StevenBird