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2021Q3 Reports: Social Media Committee Co-Chairs

2021-07-15T17:13:58Z

RacheleSprugnoli: /* ACL 2021 15 July-conference report: Social Media Co-Chairs */

== ACL 2021 15 July-conference report: Social Media Co-Chairs ==

Luciana Benotti (Argentina), Lidong Bing (Singapore), Zhumin Chen (China), Rachele Sprugnoli (Italy), Mark Seligman (US)

The social media co-chairs team for ACL 2021 was set up so that the five members covered different time zones. The team's activities were divided on different social media.

=== Pre-conference tasks ===

The initial phases of the social media chairs role involved disseminating information about the conference to potential authors, reviewers, and attendees well ahead of the event. This was done via social media: Twitter, Facebook, WeChat, Sina Weibo and Zhihu.

Beginning with ACL 2020, there are stable social media accounts that will persist from year to year, avoiding the need to build up a following each time around. As of July 12, 2021, the @aclmeeting account on Twitter has 9,387 (it had 6,333 followers in July 2020) and the Facebook page has 605 (it had 349 in July 2020). The Weibo account has 1,945 followers (it had 1,638 followers in July 2020). We did not make use of Instagram this year.

==== Twitter ====

Rachele Sprugnoli was the main poster on the official ACL Twitter account before the conference. Luciana Benotti will also post during the conference. We posted announcements coming from the PCs, reminders for conference events, and tips about participating in the virtual conference.

We are organizing a team of live microblogging volunteers with the goal of making research presented at the conference visible to a wider community. The microblogging efforts were inspired by previous conferences (especially NAACL 2019 and ACL 2020), and some aspects were added/changed:

# Since talks are pre-recorded, microbloggers are able to watch and summarize them at their own convenience. We encourage microbloggers to do so before the Q&A associated with the paper, if possible.
# Microbloggers are invited to post in other languages than English. (We used the format #ACL2021xx where xx was the BCP-47 language code; all languages in our sample had two-letter codes through BCP-47.) This initiative was well-received in ACL 2020, with microbloggers reporting connections to NLP research communities they hadn’t been connected to before because of their non-English tweets, which led to the use of roughly 20 different language-specific hashtags.
# Microbloggers were not restricted to Twitter as in past conferences, but were free to choose platforms on which to post. The platform with the highest number of microbloggers for the conference is Twitter, we will ask some volunteers whether they can post on Weibo.
# Microbloggers are not assigned to conference sessions (impossible in the virtual format), but instead to topic areas. They are asked to cover at least 5 papers from their area. With the help of Fei from the ACL 2021 PC, we made a list of papers whose first author was affiliated in a country with less than 5 papers at ACL 2021. We will share it with microbloggers, and ask them to include at least two of these "minorities" among the first three papers they covered.

We will hold a one-hour microblogging tutorial over Zoom in the week leading up to the conference, and provide written notes to the volunteers to guide them. We will record this presentation to share with microbloggers who cannot attend live and can share it with the next social media or publicity chair(s) should that be helpful. Information (profile URLs, names, etc.) was collected from live microbloggers using a Microsoft Office form.

During the conference, we will retweet Twitter threads about papers from the official @aclmeeting Twitter account. We plan to use an automation service (Zapier) to watch the hashtag on Twitter and add information to a spreadsheet to help us keep track of which tweets had already been retweeted. This provides one kind of benefit to the microbloggers, in the form of increased visibility. We believe that the retweeting of the non-English tweets also raises the visibility of ACL as an international and inclusive organization. One suggestion we have for future conferences that adopt this is to establish a system to allow the “official” microbloggers to signal to the publicity chairs that specific tweets are just personal commentary about an ACL paper and shouldn’t be retweeted. (For the most part, we took the lack of inclusion of the language-specific hashtag to signal this, but when the tag for English was left off, and the microblogger was tweeting about a specific paper, it was less clear.)

==== Weibo ====

The official ACL account on Weibo, https://weibo.com/aclmeeting was used before and will be used throughout the conference, with Zhumin Chen as the main poster on that account and Lidong Bing as the assistant during the conference. We posted announcements from the PCs, reminders for conference events, and tips about participating in the virtual conference, most of which was coordinated with Twitter posts.

=== During conference tasks ===

==== Whova ====

Whova is the chat interface used by ACL 2021 for participants interaction. It belongs to the Underline platform which was hired by ACL 2021 to organize the virtual conference infrastructure.

The activities of the social media team on Whova will fall mainly into three categories:

# Making announcements in the #announcements channel, usually containing the same information as announcements posted on Twitter. In contrast to pre-conference announcements, where members of the organizing committee sent info to the publicity chairs for social media, for the in-conference Whova, we encouraged committee members to also make announcements directly (to reduce latency).
# Coordinating the social co-chairs posts during the conference efficiently by communicating in real time in a private channel on Whova.

# We will create a #live-microblogging channel for the micro-bloggers to discuss their experience and provide feedback. We will collect (anonymized) insights from this discussion and can share them with future social media chairs.

==== Twitter ====

We will prepare text for posts with important announcements in advance and (to the extent possible) scheduled via tweetdeck, to reduce the load for social media co-chairs during the conference itself. We also encourage the PCs (or whomever knows it ahead of time) to write a textual version of posts to share with the social media chairs as soon as the information is available for us to use to produce the tweets.

In the acceptance notification for microblogging volunteers, we will clarify that they would not receive registration discounts or other benefits, apart from the reach we provided by boosting people's posts. As of July12, 16 volunteers have applied. The student volunteer co-chair also assigned 5 extra volunteers that will receive a fee waiver because they applied through the usual conference volunteering procedure for ACL. We will clarify to them the distinction between microblogging and serving as a conference volunteer. We will also remind them that microblogging requires registering for the conference.

2021Q3 Reports: Social Media Committee Co-Chairs

2021-07-15T17:13:31Z

RacheleSprugnoli: Created page with "== ACL 2021 15 July-conference report: Social Media Co-Chairs == ==== Luciana Benotti (Argentina), Lidong Bing (Singapore), Zhumin Chen (China), Rachele Sprugnoli (Italy), Ma..."

== ACL 2021 15 July-conference report: Social Media Co-Chairs ==

==== Luciana Benotti (Argentina), Lidong Bing (Singapore), Zhumin Chen (China), Rachele Sprugnoli (Italy), Mark Seligman (US) ====

The social media co-chairs team for ACL 2021 was set up so that the five members covered different time zones. The team's activities were divided on different social media.

=== Pre-conference tasks ===

The initial phases of the social media chairs role involved disseminating information about the conference to potential authors, reviewers, and attendees well ahead of the event. This was done via social media: Twitter, Facebook, WeChat, Sina Weibo and Zhihu.

Beginning with ACL 2020, there are stable social media accounts that will persist from year to year, avoiding the need to build up a following each time around. As of July 12, 2021, the @aclmeeting account on Twitter has 9,387 (it had 6,333 followers in July 2020) and the Facebook page has 605 (it had 349 in July 2020). The Weibo account has 1,945 followers (it had 1,638 followers in July 2020). We did not make use of Instagram this year.

==== Twitter ====

Rachele Sprugnoli was the main poster on the official ACL Twitter account before the conference. Luciana Benotti will also post during the conference. We posted announcements coming from the PCs, reminders for conference events, and tips about participating in the virtual conference.

We are organizing a team of live microblogging volunteers with the goal of making research presented at the conference visible to a wider community. The microblogging efforts were inspired by previous conferences (especially NAACL 2019 and ACL 2020), and some aspects were added/changed:

# Since talks are pre-recorded, microbloggers are able to watch and summarize them at their own convenience. We encourage microbloggers to do so before the Q&A associated with the paper, if possible.
# Microbloggers are invited to post in other languages than English. (We used the format #ACL2021xx where xx was the BCP-47 language code; all languages in our sample had two-letter codes through BCP-47.) This initiative was well-received in ACL 2020, with microbloggers reporting connections to NLP research communities they hadn’t been connected to before because of their non-English tweets, which led to the use of roughly 20 different language-specific hashtags.
# Microbloggers were not restricted to Twitter as in past conferences, but were free to choose platforms on which to post. The platform with the highest number of microbloggers for the conference is Twitter, we will ask some volunteers whether they can post on Weibo.
# Microbloggers are not assigned to conference sessions (impossible in the virtual format), but instead to topic areas. They are asked to cover at least 5 papers from their area. With the help of Fei from the ACL 2021 PC, we made a list of papers whose first author was affiliated in a country with less than 5 papers at ACL 2021. We will share it with microbloggers, and ask them to include at least two of these "minorities" among the first three papers they covered.

We will hold a one-hour microblogging tutorial over Zoom in the week leading up to the conference, and provide written notes to the volunteers to guide them. We will record this presentation to share with microbloggers who cannot attend live and can share it with the next social media or publicity chair(s) should that be helpful. Information (profile URLs, names, etc.) was collected from live microbloggers using a Microsoft Office form.

During the conference, we will retweet Twitter threads about papers from the official @aclmeeting Twitter account. We plan to use an automation service (Zapier) to watch the hashtag on Twitter and add information to a spreadsheet to help us keep track of which tweets had already been retweeted. This provides one kind of benefit to the microbloggers, in the form of increased visibility. We believe that the retweeting of the non-English tweets also raises the visibility of ACL as an international and inclusive organization. One suggestion we have for future conferences that adopt this is to establish a system to allow the “official” microbloggers to signal to the publicity chairs that specific tweets are just personal commentary about an ACL paper and shouldn’t be retweeted. (For the most part, we took the lack of inclusion of the language-specific hashtag to signal this, but when the tag for English was left off, and the microblogger was tweeting about a specific paper, it was less clear.)

==== Weibo ====

The official ACL account on Weibo, https://weibo.com/aclmeeting was used before and will be used throughout the conference, with Zhumin Chen as the main poster on that account and Lidong Bing as the assistant during the conference. We posted announcements from the PCs, reminders for conference events, and tips about participating in the virtual conference, most of which was coordinated with Twitter posts.

=== During conference tasks ===

==== Whova ====

Whova is the chat interface used by ACL 2021 for participants interaction. It belongs to the Underline platform which was hired by ACL 2021 to organize the virtual conference infrastructure.

The activities of the social media team on Whova will fall mainly into three categories:

# Making announcements in the #announcements channel, usually containing the same information as announcements posted on Twitter. In contrast to pre-conference announcements, where members of the organizing committee sent info to the publicity chairs for social media, for the in-conference Whova, we encouraged committee members to also make announcements directly (to reduce latency).
# Coordinating the social co-chairs posts during the conference efficiently by communicating in real time in a private channel on Whova.

# We will create a #live-microblogging channel for the micro-bloggers to discuss their experience and provide feedback. We will collect (anonymized) insights from this discussion and can share them with future social media chairs.

==== Twitter ====

We will prepare text for posts with important announcements in advance and (to the extent possible) scheduled via tweetdeck, to reduce the load for social media co-chairs during the conference itself. We also encourage the PCs (or whomever knows it ahead of time) to write a textual version of posts to share with the social media chairs as soon as the information is available for us to use to produce the tweets.

In the acceptance notification for microblogging volunteers, we will clarify that they would not receive registration discounts or other benefits, apart from the reach we provided by boosting people's posts. As of July12, 16 volunteers have applied. The student volunteer co-chair also assigned 5 extra volunteers that will receive a fee waiver because they applied through the usual conference volunteering procedure for ACL. We will clarify to them the distinction between microblogging and serving as a conference volunteer. We will also remind them that microblogging requires registering for the conference.

2019Q3 Reports

2019-07-20T12:41:33Z

RacheleSprugnoli:

'''Reports from ACL Management'''

* [[2019Q3 Reports: Office Manager]] (Priscilla Rasmussen)
* [[2019Q3 Reports: Secretary]] (Shiqi Zhao)
* [[2019Q3 Reports: Treasurer]] (David Yarowsky)
* [[2019Q3 Reports: NAACL]] (Julia Hockenmaier)
* [[2019Q3 Reports: EACL]] (Walter Daelemans)
* [[2019Q3 Reports: AACL]] (Haifeng Wang)
* [[2019Q3 Reports: SIG Officer]] (Jennifer Foster)
* [[2019Q3 Reports: Conference Officer]] (Barbara Di Eugenio)
* [[2019Q3 Reports: Information Officer]] (Nitin Madnani)
* [[2019Q3 Reports: Professional Conduct Committee]] (Graeme Hirst, Emily Bender)

'''NAACL 2019'''

* [[2019Q3 Reports: Program Chairs]] (Christy Doran, Thamar Solorio)

'''ACL 2019'''

* [[2019Q3 Reports: General Chair]] (Lluís Màrquez)
* [[2019Q3 Reports: Program Chairs]] (Anna Korhonen, David Traum)
* [[2019Q3 Reports: Local Organizing Co-chairs]] (Alessandro Lenci, Bernardo Magnini, Simonetta Montemagni)
* [[2019Q3 Reports: Workshop Chairs]] (Barbara Plank, Sebastian Riedel)
* [[2019Q3 Reports: Tutorial Chairs]] (Preslav Nakov, Alexis Palmer)
* [[2019Q3 Reports: Publications Chairs]] (Douwe Kiela, Ivan Vulić, Shay Cohen, Kevin Gimpel)
* [[2019Q3 Reports: Demonstration Chairs]] (Enrique Alfonseca, Marta R. Costa-jussà)
* [[2019Q3 Reports: Student Research Workshop Chairs]] (Fernando Alva-Manchego, Eunsol Choi, Daniel Khashabi and SRW Faculty advisors Hannaneh Hajishirzi, Aurelie Herbelot, Scott Yih, Yue Zhang)
* [[2019Q3 Reports: Publicity Chairs]] (Felice Dell'Orletta, Lucia Passaro, Sara Tonelli )
* [[2019Q3 Reports: Conference Handbook Chair]] (Elena Cabrio, Rachele Sprugnoli)
* [[2019Q3 Reports: Mentorship Co-Chairs]] (Rada Mihalcea, Robert Frederking, Aakanksha Naik)

'''Journals, Publications, and the Web'''

* [[2019Q3 Reports: CL Journal Editor]] (Hwee Tou Ng)
* [[2019Q3 Reports: TACL Journal Editor]] (Lillian Lee, Mark Johnson, and Brian Roark)
* [[2019Q3 Reports: ACL Anthology]] (Matt Post)

'''Recent Conferences'''

* [[2019Q3 Reports: EMNLP 2018]] (Ellen Riloff)
* [[2019Q3 Reports: NAACL 2019]] (Jill Burstein)

'''Future Conferences'''

* [[2019Q3 Reports: EMNLP-IJCNLP 2019]] (Kentaro Inui)
* [[2019Q3 Reports: ACL 2020]] (Ming Zhou)
* [[2019Q3 Reports: ACL 2021]] (Hinrich Schuetze)

'''SIG & BIG'''

* [[2019Q3 Reports: SIGANN]] (Nancy Ide)
* [[2019Q3 Reports: SIGBioMed]] (Kevin Bretonnel Cohen)
* [[2019Q3 Reports: SIGDAT]] (Jian Su)
* [[2019Q3 Reports: SIGDIAL]] (Gabriel Skantze)
* [[2019Q3 Reports: SIGEDU]] (Jill Burstein)
* [[2019Q3 Reports: SIGFSM]] (Andreas Maletti)
* [[2019Q3 Reports: SIGGEN]] (Ehud Reiter)
* [[2019Q3 Reports: SIGHAN]] (Min Zhang)
* [[2019Q3 Reports: SIGHUM]] (Caroline Sporleder)
* [[2019Q3 Reports: SIGLEX]] (Anna Korhonen)
* [[2019Q3 Reports: SIGMOL]] (Philippe de Groote)
* [[2019Q3 Reports: SIGMORPHON]] (Jason Eisner)
* [[2019Q3 Reports: SIGMT]] (Philipp Koehn)
* [[2019Q3 Reports: SIGNLL]] (Julia Hockenmaier)
* [[2019Q3 Reports: SIGPARSE]] (Stephan Oepen)
* [[2019Q3 Reports: SIGRREP]] (Isabelle Augenstein)
* [[2019Q3 Reports: SIGSEM]] (Katrin Erk)
* [[2019Q3 Reports: SIGSLAV]] (Tomaž Erjavec)
* [[2019Q3 Reports: SIGSLPAT]] (Frank Rudzicz)
* [[2019Q3 Reports: SIGUR]] (Tommi A. Pirinen)
* [[2019Q3 Reports: SIGWAC]] (Roland Schafer)
* [[2019Q3 Reports: EquiCL]] (Marine Carpuat)

'''Exec Meeting'''
* [[2019Q3 Agenda]]
* [[2019Q3 Minutes (public version)]]

2019Q3 Reports

2019-07-20T12:40:34Z

RacheleSprugnoli:

'''Reports from ACL Management'''

* [[2019Q3 Reports: Office Manager]] (Priscilla Rasmussen)
* [[2019Q3 Reports: Secretary]] (Shiqi Zhao)
* [[2019Q3 Reports: Treasurer]] (David Yarowsky)
* [[2019Q3 Reports: NAACL]] (Julia Hockenmaier)
* [[2019Q3 Reports: EACL]] (Walter Daelemans)
* [[2019Q3 Reports: AACL]] (Haifeng Wang)
* [[2019Q3 Reports: SIG Officer]] (Jennifer Foster)
* [[2019Q3 Reports: Conference Officer]] (Barbara Di Eugenio)
* [[2019Q3 Reports: Information Officer]] (Nitin Madnani)
* [[2019Q3 Reports: Professional Conduct Committee]] (Graeme Hirst, Emily Bender)

'''NAACL 2019'''

* [[2019Q3 Reports: Program Chairs]] (Christy Doran, Thamar Solorio)

'''ACL 2019'''

* [[2019Q3 Reports: General Chair]] (Lluís Màrquez)
* [[2019Q3 Reports: Program Chairs]] (Anna Korhonen, David Traum)
* [[2019Q3 Reports: Local Organizing Co-chairs]] (Alessandro Lenci, Bernardo Magnini, Simonetta Montemagni)
* [[2019Q3 Reports: Workshop Chairs]] (Barbara Plank, Sebastian Riedel)
* [[2019Q3 Reports: Tutorial Chairs]] (Preslav Nakov, Alexis Palmer)
* [[2019Q3 Reports: Publications Chairs]] (Douwe Kiela, Ivan Vulić, Shay Cohen, Kevin Gimpel)
* [[2019Q3 Reports: Demonstration Chairs]] (Enrique Alfonseca, Marta R. Costa-jussà)
* [[2019Q3 Reports: Student Research Workshop Chairs]] (Fernando Alva-Manchego, Eunsol Choi, Daniel Khashabi and SRW Faculty advisors Hannaneh Hajishirzi, Aurelie Herbelot, Scott Yih, Yue Zhang)
* [[2019Q3 Reports: Publicity Chairs]] (Felice Dell'Orletta, Lucia Passaro, Sara Tonelli )
* [[2019Q3 Reports: Conference Handbook Chairs]] (Elena Cabrio, Rachele Sprugnoli)
* [[2019Q3 Reports: Mentorship Co-Chairs]] (Rada Mihalcea, Robert Frederking, Aakanksha Naik)

'''Journals, Publications, and the Web'''

* [[2019Q3 Reports: CL Journal Editor]] (Hwee Tou Ng)
* [[2019Q3 Reports: TACL Journal Editor]] (Lillian Lee, Mark Johnson, and Brian Roark)
* [[2019Q3 Reports: ACL Anthology]] (Matt Post)

'''Recent Conferences'''

* [[2019Q3 Reports: EMNLP 2018]] (Ellen Riloff)
* [[2019Q3 Reports: NAACL 2019]] (Jill Burstein)

'''Future Conferences'''

* [[2019Q3 Reports: EMNLP-IJCNLP 2019]] (Kentaro Inui)
* [[2019Q3 Reports: ACL 2020]] (Ming Zhou)
* [[2019Q3 Reports: ACL 2021]] (Hinrich Schuetze)

'''SIG & BIG'''

* [[2019Q3 Reports: SIGANN]] (Nancy Ide)
* [[2019Q3 Reports: SIGBioMed]] (Kevin Bretonnel Cohen)
* [[2019Q3 Reports: SIGDAT]] (Jian Su)
* [[2019Q3 Reports: SIGDIAL]] (Gabriel Skantze)
* [[2019Q3 Reports: SIGEDU]] (Jill Burstein)
* [[2019Q3 Reports: SIGFSM]] (Andreas Maletti)
* [[2019Q3 Reports: SIGGEN]] (Ehud Reiter)
* [[2019Q3 Reports: SIGHAN]] (Min Zhang)
* [[2019Q3 Reports: SIGHUM]] (Caroline Sporleder)
* [[2019Q3 Reports: SIGLEX]] (Anna Korhonen)
* [[2019Q3 Reports: SIGMOL]] (Philippe de Groote)
* [[2019Q3 Reports: SIGMORPHON]] (Jason Eisner)
* [[2019Q3 Reports: SIGMT]] (Philipp Koehn)
* [[2019Q3 Reports: SIGNLL]] (Julia Hockenmaier)
* [[2019Q3 Reports: SIGPARSE]] (Stephan Oepen)
* [[2019Q3 Reports: SIGRREP]] (Isabelle Augenstein)
* [[2019Q3 Reports: SIGSEM]] (Katrin Erk)
* [[2019Q3 Reports: SIGSLAV]] (Tomaž Erjavec)
* [[2019Q3 Reports: SIGSLPAT]] (Frank Rudzicz)
* [[2019Q3 Reports: SIGUR]] (Tommi A. Pirinen)
* [[2019Q3 Reports: SIGWAC]] (Roland Schafer)
* [[2019Q3 Reports: EquiCL]] (Marine Carpuat)

'''Exec Meeting'''
* [[2019Q3 Agenda]]
* [[2019Q3 Minutes (public version)]]

2019Q3 Reports: Conference Handbook Chair

2019-07-20T12:39:31Z

RacheleSprugnoli: Created page with "We started our work by carefully reading the GitHub repository created for ACL 2018 ([https://github.com/trevorcohn/acl2018-handbook]). Then we contacted local chairs, publica..."

We started our work by carefully reading the GitHub repository created for ACL 2018 ([https://github.com/trevorcohn/acl2018-handbook]). Then we contacted local chairs, publication chairs, tutorial chairs, workshop chairs, SRW chairs and demo chairs to obtain all the needed material. We also contacted all the sponsors to ask for their ad pages. Not all the sponsors answered our emails but, at the end, we were able to collect 24 ad pages.
We initially blocked some time off to work on the handbook from June 20 to July 3, but due to a number of delays most of the work was done after June 26. The deadline for delivering the handbook to the printing company was initially set to July 3: we postponed the deadline to July 15.

The final production timeline is as follows:
*11/06: ping local chairs about information on meals, welcome reception, social event, local guide
*18/06: information about meals, welcome reception, social event and local guide received
*21/06: ping publication chairs, tutorial chairs, workshop chairs, SRW chairs, demo chairs about needed materials
*24/06: workshop, tutorial, demo session materials received
*25/06: frontpage picture by Maria Cristina Schiavone from mci-group received
*27/06: ping sponsors about their ad pages in high resolution
*03/07: main conference program (i.e., order files) received
*15/07: final handbook ready for printing and printing starts
*27/07: Handbook delivered to Fortezza da Basso