Min-YenKan:

* [[2014Q1 Schedule]] Schedule for the winter teleconference
* [[2014Q1 Reports: ACL 2014]] - Haifeng Wang (Coordinating Committee Chair, includes report from the local chairs, general chairs, and program chairs)
* [[2014Q1 Reports: ACL 2015]] (joint with AFNLP) - Gertjan van Noord and Kam-Fai Wong
* [[2014Q1 Reports: ACL 2016]] Chris Manning
* [[2014Q1 Reports: ACL 2017]] Pushpak Bhattacharyya
* [[2014Q1 Reports: CL Journal]] - Paola Merlo
* [[2014Q1 Reports: TACL Journal]] - Michael Collins
* [[2014Q1 Reports: EACL]] - Stephen Clark
* [[2014Q1 Reports: NAACL]] - Hal Daume
* [[2014Q1 Reports: Office]] - Priscilla Rasmussen
* [[2014Q1 Reports: Secretary]] - Dragomir Radev
* [[2014Q1 Reports: Treasurer]] - Graeme Hirst
* [[2014Q1 Reports: Conference_Officer]] - Jian Su
* [[2014Q1 Reports: Info_Officer]] - Min-Yen Kan
* [[2014Q1 Reports: SIG Compliance]] - Hermann Ney

2014-02-28T14:49:45Z

Min-YenKan:

Priscilla Rasmussen
24 February 2014

'''ACL Business Office Report'''

As you know, we have engaged Mr. Tom Dartnell, of Nisivoccia, as our new accountant. Tom and an associate conducted an audit over the early fall, including visiting the office for a full day. I believe we passed their fiduciary tests but, Graeme will speak more on that.

The ACL elections ran smoothly this fall except for one problem with the Member Portal where a number of paid members’ records were not updated automatically by the portal as being current and, until people questioned not receiving their PINs, we were unaware of this issue. It was fixed by our webmaster, PINs were issued, and these people’s votes were cast.

Otherwise, the office is chugging along nicely.

There is an issue I would ask the Board to discuss and provide input on for now and the future.
We have had the International Sponsorship Committee set up for a few years now, with two representatives for Europe, two for Asia/Pacific, and two for North/South America. We put together an updated Sponsorship Booklet each year which describes the various levels of contributions and benefits to be had at each level. Each year, we offer a 2-Pack or 3-Pack to support all conferences in that particular year (ACL, EACL and/or NAACL) as well as the possibility to support just an individual conference.

Last year and currently, there has become a question of what to do with EMNLP. It seems quite a few of the same continuing sponsors such as Google, Microsoft, Nuance, etc. also want to support EMNLP and would like to do a multi-Pack sponsorship which includes EMNLP. Currently, it is awkward to say that we do not have EMNLP support levels decided yet and will get back to them.

''Pros to including EMNLP in our sponsorship booklet:''

1. This would allow the Sponsorship Committee to address all of a potential sponsor’s wishes at once

2. It would keep the amounts of sponsorships and levels consistent (EMNLP 2013 might have gotten more from Google on their own, calling it the same level, until Google questioned the disparity)

3. EMNLP 2013 reached out to and received support from some companies we had not tapped into (Amazon and Facebook) and, taking advantage of that connection, it appears ACL 2014 may get Amazon support…a good new upper level connection. The total sponsorship for EMNLP 2013 was $32,145.

4. EMNLP 2013 numbered over 500 attendees, making it almost as large as NAACL and larger than EACL so it becomes harder to justify to sponsors that it is not treated the same

''Cons to including EMNLP in our sponsorship booklet:''

1. Fairness to other SIGs who are told to find their own support? Possibly the shear number of attendees and sponsors’ interest puts EMNLP in a separate class? (CoNLL and MT SIGs’ meetings can number 100-150 at most, SIGdial reaches about 85-100 and all the rest are less)

2. Most other workshops and SIGs get much smaller sponsorships than the typical amounts generated by our Sponsorship Committee/Booklet…unsure if there would be enough interest to support other SIGs at the booklet’s higher levels.

3. It would be awkward, in the sponsorship booklet, to name all the possible workshops/SIGs and a whole range of lower level options of support.

Can the Sponsorship Committee include EMNLP in the Sponsorship Booklet for 2014 and the future? Discussion?

'''Publications, Journals and Royalties:'''

With our ongoing arrangement of Curran Associates now handling print-on-demand of our publications, I receive very few requests for publications in the office. Through all of 2013, I have filled only 2 orders.

We have received royalties from Curran Associates in 2013 for the last quarter of 2012 and the first three quarters of 2013 in the amount of $2,993.87 and, in January 2014, we received the 4th quarter 2013 earnings of $1,067.47. Copyright Clearance Center also sent checks totaling $667.53 covering the period ending December 31, 2012. MIT Press Journals’ royalty year ends March 31, 2014. Their annual statement has not yet been received but it is expected that, similar to last year, if we earn less than $50 in royalties, any small amount will be credited to our account for next year.

'''Membership:'''

We surpassed 2100 members in 2009 and 2010; in 2011 and 2012 we reached over 2000 members. We ended 2013 with 2093 members. The distribution of countries represented and numbers from each country fluctuate yearly depending upon the area of the world our conferences are held. Please see Membership spreadsheets for the full 2013 calendar year details on countries represented and statistics.

Pat and I continue to do our best to keep the membership information updated and as correct as possible from information gathered on conference registration forms. This year, however, the portal gave us some unexpected problems. Besides the election problem explained earlier, this report was delayed because another problem cropped up where the download of 2013 memberships was considerably less than it should have been so, once again, the webmaster had to research the problem and recently gave me a download that seems more correct to me. These problems, each different from the last (and smaller issues I will not go into here), cause me to have doubts sometimes of the accuracy of the information and I do my best to double-check numbers through other means.

<TABLE BORDER=1>
<TR><TD>February 24, 2014</TD><TD> MEMBERSHIPS BY COUNTRY FINAL FOR 2013</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD></TD><TD>TOTAL</TD><TD>REG</TD><TD>STUD</TD><TD></TD><TD>TOTAL</TD><TD>REG</TD><TD>STUD</TD><TD> </TD><TD>TOTAL</TD><TD>REG</TD><TD>STUD</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ARGENTINA</TD><TD>1</TD><TD>O</TD><TD>1</TD><TD>INDIA </TD><TD>34</TD><TD>18</TD><TD>16</TD><TD>QTAR</TD><TD>10</TD><TD>9</TD><TD>1</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>AUSTRALIA </TD><TD>2</TD><TD>2</TD><TD>0</TD><TD>IRAN</TD><TD>1</TD><TD>0</TD><TD>1</TD><TD>ROMANIA</TD><TD>6</TD><TD>2</TD><TD>4</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>AUSTRIA</TD><TD>27</TD><TD>19</TD><TD>8</TD><TD>IRELAND </TD><TD>12</TD><TD>8</TD><TD>4</TD><TD>RUSSIA </TD><TD>24</TD><TD>18</TD><TD>6</TD><TD> </TD><TD></TD><TD></TD></TR>
<TR><TD>BELGIUM </TD><TD>11</TD><TD>6</TD><TD>5</TD><TD>ISRAEL </TD><TD>17</TD><TD>7</TD><TD>10</TD><TD>SAUDI ARABIA</TD><TD>4</TD><TD>4</TD><TD>0</TD><TD></TD><TD> </TD><TD></TD></TR>
<TR><TD>BRAZIL </TD><TD>7</TD><TD>4</TD><TD>3</TD><TD>ITALY </TD><TD>53</TD><TD>30</TD><TD>23</TD><TD>SINGAPORE </TD><TD>28</TD><TD>17</TD><TD>11</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>BULGARIA</TD><TD>7</TD><TD>5</TD><TD>2</TD><TD>JAPAN </TD><TD>121</TD><TD>86</TD><TD>35</TD><TD>SLOVENIA</TD><TD>2</TD><TD>0</TD><TD>2</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>CANADA </TD><TD>52</TD><TD>31</TD><TD>21</TD><TD>KAZAKHSTAN</TD><TD>3</TD><TD>3</TD><TD>0</TD><TD>SOUTH AFRICA </TD><TD>6</TD><TD>2</TD><TD>4</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>CHINA </TD><TD>110</TD><TD>49</TD><TD>61</TD><TD>KOREA, REPUBLIC OF</TD><TD>29</TD><TD>24</TD><TD>5</TD><TD>SPAIN </TD><TD>35</TD><TD>22</TD><TD>13</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>COLUMBIA</TD><TD>1</TD><TD>0</TD><TD>1</TD><TD>LITHUANIA</TD><TD>3</TD><TD>2</TD><TD>1</TD><TD>SRI LANKA</TD><TD>1</TD><TD>1</TD><TD>0</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>CROATIA</TD><TD>7</TD><TD>3</TD><TD>4</TD><TD>LUXENBOURG</TD><TD>1</TD><TD>1</TD><TD>0</TD><TD>SWEDEN </TD><TD>18</TD><TD>12</TD><TD>6</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>CZECH REPUBLIC </TD><TD>27</TD><TD>12</TD><TD>15</TD><TD>MACAU</TD><TD>3</TD><TD>2</TD><TD>1</TD><TD>SWITZERLAND </TD><TD>22</TD><TD>14</TD><TD>8</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>DENMARK </TD><TD>9</TD><TD>4</TD><TD>5</TD><TD>MALAYSIA</TD><TD>3</TD><TD>3</TD><TD>0</TD><TD>TAIWAN </TD><TD>14</TD><TD>10</TD><TD>4</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>EGYPT</TD><TD>1</TD><TD>1</TD><TD>0</TD><TD>MALTA</TD><TD>2</TD><TD>0</TD><TD>2</TD><TD>THAILAND</TD><TD>1</TD><TD>0</TD><TD>1</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ESTONIA </TD><TD>2</TD><TD>0</TD><TD>2</TD><TD>MEXICO </TD><TD>4</TD><TD>3</TD><TD>1</TD><TD>TUNISIA</TD><TD>1</TD><TD>0</TD><TD>1</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>FINLAND </TD><TD>8</TD><TD>3</TD><TD>5</TD><TD>NETHERLANDS </TD><TD>41</TD><TD>27</TD><TD>14</TD><TD>TURKEY </TD><TD>20</TD><TD>11</TD><TD>9</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>FRANCE </TD><TD>70</TD><TD>44</TD><TD>26</TD><TD>NEW ZEALAND</TD><TD>2</TD><TD>1</TD><TD>1</TD><TD>UKRAINE</TD><TD>2</TD><TD>2</TD><TD>0</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>GERMANY </TD><TD>155</TD><TD>76</TD><TD>79</TD><TD>NORWAY </TD><TD>9</TD><TD>4</TD><TD>5</TD><TD>UNITED EMERATES</TD><TD>1</TD><TD>1</TD><TD>0</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>GREECE </TD><TD>11</TD><TD>8</TD><TD>3</TD><TD>POLAND</TD><TD>8</TD><TD>6</TD><TD>2</TD><TD>UNITED KINGDOM</TD><TD>129</TD><TD>77</TD><TD>52</TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>HONG KONG </TD><TD>11</TD><TD>9</TD><TD>2</TD><TD>PORTUGAL </TD><TD>7</TD><TD>1</TD><TD>6</TD><TD>UNITED STATES</TD><TD>887</TD><TD>524</TD><TD>363</TD><TD></TD><TD></TD><TD> </TD></TR>
<TR><TD>HUNGARY </TD><TD>10</TD><TD>4</TD><TD>6</TD><TD> </TD><TD> </TD><TD> </TD><TD> </TD><TD></TD><TD> </TD><TD> </TD><TD> </TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD></TD></TR>
<TR><TD>COUNTRIES REPRESENTED</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD>TOTAL </TD><TD>2093</TD><TD>1232</TD><TD>861</TD><TD></TD><TD></TD><TD></TD></TR>
</TABLE>

<TABLE BORDER=1>
<TR><TD>February 24, 2014</TD><TD>2004 -2013 MEMBERSHIP STATISTICS</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>(all full-year finals)</TD><TD>2004</TD><TD>2005</TD><TD>2006</TD><TD>2007</TD><TD>2008</TD><TD>2009</TD><TD>2010</TD><TD>2011</TD><TD>2012</TD><TD>2013</TD><TD></TD></TR>
<TR><TD>TOTAL MEMBERSHIP </TD><TD>1641</TD><TD>1562</TD><TD>2123</TD><TD>2104</TD><TD>1602</TD><TD>2151</TD><TD>2136</TD><TD>2028</TD><TD>2064</TD><TD>2093</TD><TD></TD></TR>
<TR><TD>TOTAL REGULAR</TD><TD>1198</TD><TD>1114</TD><TD>1326</TD><TD>1365</TD><TD>1137</TD><TD>1402</TD><TD>1162</TD><TD>1111</TD><TD>1252</TD><TD>1232</TD><TD></TD></TR>
<TR><TD>TOTAL STUDENTS</TD><TD>443</TD><TD>448</TD><TD>521</TD><TD>729</TD><TD>463</TD><TD>749</TD><TD>974</TD><TD>917</TD><TD>812</TD><TD>861</TD><TD></TD></TR>
<TR><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>TOTAL WITH NO TYPE</TD><TD></TD><TD></TD><TD>276</TD><TD>10</TD><TD>2</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD></TD></TR>
<TR><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>DISCOUNTS APPLIED TO ABOVE:</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>REDUCED RATES</TD><TD>9</TD><TD>15</TD><TD>8</TD><TD>12</TD><TD>8</TD><TD>4</TD><TD>282</TD><TD>276</TD><TD>81</TD><TD>84</TD><TD></TD></TR>
<TR><TD>AMTA DISCOUNTS</TD><TD>1</TD><TD>1</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>1</TD><TD>1</TD><TD>4</TD><TD>0</TD><TD>0</TD><TD></TD></TR>
<TR><TD>ISCA DISCOUNTS</TD><TD>0</TD><TD>4</TD><TD>1</TD><TD>3</TD><TD>3</TD><TD>3</TD><TD>3</TD><TD>14</TD><TD>4</TD><TD>1</TD><TD></TD></TR>
<TR><TD>HLT/NAACL FREE YEAR</TD><TD>590</TD><TD>0</TD><TD>540</TD><TD>324</TD><TD>0</TD><TD>535</TD><TD>548</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD></TD></TR>
<TR><TD>COLING/ACL FREE HALF YEAR</TD><TD></TD><TD></TD><TD>301</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD></TD></TR>
<TR><TD>COLING/ACL FREE FULL YEAR</TD><TD></TD><TD></TD><TD>188</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD>0</TD><TD></TD></TR>
<TR><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>TOTAL BY WORLD AREA:</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>TOTAL ASIA/PACIFIC RIM</TD><TD>209</TD><TD>203</TD><TD>419</TD><TD>314</TD><TD>214</TD><TD>384</TD><TD>569</TD><TD>552</TD><TD>539</TD><TD>355</TD><TD></TD></TR>
<TR><TD>TOTAL CANADA/MEXICO</TD><TD>68</TD><TD>74</TD><TD>93</TD><TD>83</TD><TD>59</TD><TD>54</TD><TD>60</TD><TD>51</TD><TD>82</TD><TD>56</TD><TD> </TD></TR>
<TR><TD>TOTAL EUROPE</TD><TD>498</TD><TD>414</TD><TD>676</TD><TD>803</TD><TD>439</TD><TD>639</TD><TD>614</TD><TD>564</TD><TD>694</TD><TD>786</TD><TD> </TD></TR>
<TR><TD>TOTAL SOUTH AMERICA</TD><TD>6</TD><TD>8</TD><TD>5</TD><TD>10</TD><TD>10</TD><TD>9</TD><TD>22</TD><TD>16</TD><TD>17</TD><TD>9</TD><TD></TD></TR>
<TR><TD>TOTAL USA</TD><TD>860</TD><TD>863</TD><TD>930</TD><TD>894</TD><TD>880</TD><TD>823</TD><TD>871</TD><TD>845</TD><TD>732</TD><TD>887</TD><TD></TD></TR>
<TR><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD> </TD><TD></TD><TD> </TD><TD> </TD><TD></TD></TR>
<TR><TD>HOW MEMBERSHIPS CAME IN:</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>MEMBERSHIPS-ONLY</TD><TD>447</TD><TD>878</TD><TD>870</TD><TD>981</TD><TD>1602</TD><TD>2151</TD><TD>2136</TD><TD>2028</TD><TD>2064</TD><TD>2093</TD><TD></TD></TR>
<TR><TD>MEMBERSHIPS + ORDERS</TD><TD>205</TD><TD>N/A</TD><TD>N/A</TD><TD>N/A</TD><TD>N/A</TD><TD>N/A</TD><TD>N/A</TD><TD>N/A</TD><TD>N/A</TD><TD>N/A</TD><TD></TD></TR>
<TR><TD>ORDERS (FROM OUTSIDE ACL)</TD><TD>48</TD><TD>27</TD><TD>38</TD><TD>64</TD><TD>24</TD><TD>17</TD><TD>5</TD><TD>8</TD><TD>4</TD><TD>2</TD><TD></TD></TR>
<TR><TD>ORDERS (From ACL Membership)</TD><TD></TD><TD>0</TD><TD>0</TD><TD>223</TD><TD>7</TD><TD>5</TD><TD>0</TD><TD>2</TD><TD>4</TD><TD>0</TD><TD></TD></TR>
<TR><TD>THROUGH CONFERENCES:</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>HLT/NAACL-2004</TD><TD>590</TD><TD></TD><TD></TD><TD> </TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ACL-2004</TD><TD>369</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ACL-2005</TD><TD>487</TD><TD></TD><TD></TD><TD></TD><TD> </TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>HLT/EMNLP-2005</TD><TD>197</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>EACL 2006</TD><TD>224</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>HLT/NAACL 2006</TD><TD>540</TD><TD>('+ 126 extended through 2007)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>COLING/ACL 2006 </TD><TD>489</TD><TD> </TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>NAACL HLT 2007</TD><TD>324</TD><TD>('+ 145 extended through 2008)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ACL 2007</TD><TD>759</TD><TD>(790 '- 31 Fraudulent and No-Shows who did not pay)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>"ACL 2008 (incl. vol</TD><TD> spkrs</TD><TD> spons)"</TD><TD>426</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>EMNLP 2008</TD><TD>110</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>EACL 2009</TD><TD>355</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>NAACL 2009</TD><TD>535</TD><TD>('+ 133 extended through 2010)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ACL/IJCNLP 2009</TD><TD>632</TD><TD> </TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>NAACL HLT 2010</TD><TD>548</TD><TD>('+ 78 extended through 2011)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ACL 2010</TD><TD>767</TD><TD>(new or renewed members captured of the 950 total attendees)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>INLG 2010</TD><TD>26</TD><TD>(new or renewed members captured of the 49 total attendees)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>EMNLP 2010</TD><TD>141</TD><TD>(new or renewed members captured of the 292 total attendees)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ACL 2011</TD><TD>866</TD><TD> </TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD> </TD><TD> </TD><TD></TD></TR>
<TR><TD>EACL 2012</TD><TD>288</TD><TD> </TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>NAACL 2012</TD><TD>535</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ACL 2012</TD><TD>697</TD><TD>(Includes EMNLP/CoNLL and SIGdial 2012)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>Others such as INLG 2012</TD><TD>0</TD><TD>(any memberships from INLG went through normal online membership)</TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>NAACL 2013</TD><TD>552</TD><TD> </TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>ACL 2013</TD><TD>696</TD><TD> </TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
<TR><TD>EMNLP 2013</TD><TD>301</TD><TD> </TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD><TD></TD></TR>
</TABLE>

'''Fellows Program:'''

The Fellows for 2014 were selected after gathering nominations and recommendations through the fall 2013. Four Fellows were named: Ido Dagan, Dekang Lin, Candy Sidner, and David Yarowsky.

'''Conferences:'''

NAACL HLT 2013, recently held in Atlanta, had a final count of attendees of 684 at part or all of the meeting. Of this total, there were 2 Visa Problem and 2 Medical cancellations which received full refunds. There was 1 cancellation without reason and 23 No-Shows who each get zero refund. There were 504 paying main conference attendees, another 49 were volunteers, SRW students, sponsors, exhibitors, and guests/organizers. There were also 131 people only attending tutorials, the *SEM co-located conference, or workshops. It seems the trend continues that ACL-related conferences have at least 20% of the total attendees not attending the main conference (NAACL 2012 was closer to 40%). Workshops are becoming more and more mini-conferences, complete with poster sessions which are often difficult to organize, especially the *SEM co-located conference and SemEval. The attempt at cross-pollination with ICML by holding the two conferences back-to-back was successful. NAACL held a Symposium on Saturday, between the two conferences and it attracted 80-100 people. ICML held two workshops the next day as part of their first day of events and some of the NAACL attendees attended those as well.

ACL 2013, in Sofia, Bulgaria, had 1016 total registrations, with 2 medical cancellations, 2 visa problems and 2 no-shows who arranged for friends to collect materials and paid, 26 no-shows (without explanation, all but 4 paid). This made the final actual attendance 984 overall, with 100 attending only the tutorials and/or workshops. While some may have questioned Bulgaria as a conference site, many people spoke of being pleasantly surprised and pleased with their experience.

(NA)ACL HLT 2014 will be held in Baltimore, Maryland at the Marriott Hotel, June 22-27. Daniel Marcu (GC), David Yarowsky (LAC), Chris Callison-Burch and others of the organizing committee and I have been and will continue working closely on the various pieces of planning to pull together a great conference. The first week of March, I will meet David and others in Baltimore to make more finalized plans to use the venue space, now that the workshops and program are more solidly in place. This, then, allows for tentative room assignments, av and catering to be decided and a budget worked up to set registration fees. The plan is to open registration around the beginning of April.

EACL 2014, in Gothenberg, Sweden, is moving along nicely, with an excellent local team leading the way. The Office has been providing ongoing advice and support to the organizers.

As NAACL Local Arrangements Chair, I have been searching for venues for both 2015 and 2016 and now have a long list of options to present to the NAACL Board next week. And, with ICML rotating back to North America in 2016, they are interested in entertaining the possibility of co-location once again.

'''Conference Sponsorship:'''

ACL 2013 had sponsorships totaling $62,052.75 to the Office plus a lot of in-kind sponsorship by the Bulgarian Academy of Science and the Bulgarian government; and, NAACL 2013 received sponsorships totaling $25,452.25. Baidu committed to being a Platinum Level sponsor, with certain concessions, for ACL 2013. Google was 2-Pack Gold Sponsor for ACL and NAACL this year. Qatar Computing Research Institute was a new sponsor, supporting ACL 2013 at the Silver level and expressed interest in becoming ongoing sponsor. Ontotext AD has also become a Gold sponsor this year. IBM made a generous contribution of $2,500 toward the NAACL Student Lunch in addition to their “standard” IBM Best Student Paper awards at both ACL and NAACL. And, Microsoft, Rakuten, SDL and others continue to be generous in supporting ACL and NAACL. I am also pleased to report that Yahoo has come back as a sponsor and we can add Facebook as a new sponsor who made a significant contribution this year. We are looking toward pursuing Amazon and others to add to our list of continuing sponsors.

The area Sponsorship Chairs are working diligently to help make our conferences successful and it is a pleasure working with them. And, many thanks to all sponsors who help to make our conferences and workshops successful!

2014Q1 Reports: Office

2014-02-28T14:45:02Z

Min-YenKan:

2013Q1 Reports: Office

2013-03-04T22:53:16Z

Min-YenKan:

Priscilla Rasmussen
7 February 2013

'''ACL Business Office Report'''

Pat Kirby continues to work for us on an as-needed basis throughout the year. It seems to be working well with her working primarily at conference times (almost full-time when she would be needed most) and at other high-volume times. When (or if) our current arrangement is no longer working, I will search for a more permanent arrangement with someone else but, with the ebb and flow of office work requiring more than one person, finding someone who is flexible is difficult.

I have issued the 1099s and am working with Graeme and the accountant to finalize our 2012 IRS tax filing requirements. And, Kevin Knight and I collected, reviewed and made awards to five new ACL Fellows this year.

Otherwise, the office is chugging along nicely.

'''Publications and Royalties:'''

With our ongoing arrangement of Curran Associates now handling print-on-demand of our publications, I receive few requests for publications in the office. In all of 2012, I filled only 4 orders.

We have received royalties from Curran Associates for the last quarter of 2011 and four quarters of 2012 in the amount of $1,985.33. Copyright Clearance Center also sent a check for $1,266.81 for the period ending December 31, 2012. MIT Press Journals’ royalty year ends March 31, 2013. Their annual statement has not yet been received but it is expected that, similar to last year, if we earn less than $50 in royalties, this small amount will be credited to our account for next year.

'''Membership:'''

We surpassed 2100 members in 2009 and 2010 and in 2011 and 2012 have reached over 2000 members. I was surprised to see the China membership fall off to 94 in 2012, after having been at a high of 348 at the end of 2010 and 311 at the end of 2011. It seems the extra efforts put forth to focus on bringing China’s membership up from the 65 represented in 2009 worked but a sustained effort of some sort needs to continue if we are to keep them as active members. Please see Membership spreadsheets for the full 2012 calendar year details on countries represented and statistics.

The new Membership Portal is cooperating with my needs. The problem continues, though, that a lot of members are not updating and correcting their information in the Portal and many seem to have never visited their record at all. Pat and I are doing our best to keep the membership information updated and as correct as we can. It is unfortunate that membership records are not being properly updated by the members themselves as was originally envisioned, especially since I often cannot trust the mailing address and must go to people’s websites to find updated information.

February 4, 2013 MEMBERSHIPS BY COUNTRY FOR 2012 CALENDAR YEAR

TOTAL REG STUD TOTAL REG STUD TOTAL REG STUD

ARGENTINA 3 2 1 HONG KONG 16 9 7 QTAR 6 5 1
AUSTRALIA 37 24 13 HUNGARY 7 5 2 ROMANIA 2 2
AUSTRIA 1 1 INDIA 25 10 15 RUSSIA 8 7 1
BAHRAIN 1 1 INDONESIA 1 1 SAUDI ARABIA 1 1
BELGIUM 14 8 6 IRAN 1 1 SCOTLAND 31 19 12
BRAZIL 12 9 3 IRELAND 15 6 9 SINGAPORE 29 17 12
BULGARIA 7 5 2 ISRAEL 21 11 10 SLOVENIA 3 2 1
CANADA 78 43 35 ITALY 40 28 12 SOUTH AFRICA 4 3 1
CHILE 1 1 JAPAN 113 98 15 SPAIN 46 35 11
CHINA 94 43 51 KOREA 184 90 94 SWEDEN 26 16 10
CROATIA 2 2 LATVIA 2 1 1 SWITZERLAND 26 13 13
CZECH REPUBLIC 15 8 7 LITHUANIA 1 1 TAIWAN 32 10 22
DENMARK 8 5 3 MACAU 1 1 THAILAND 1 1
EGYPT 1 1 MALTA 2 1 1 TURKEY 8 4 4
ENGLAND 66 39 27 MEXICO 4 3 1 UNITED ARAB EME 1 1
ESTONIA 3 3 NETHERLANDS 31 22 9 UNITED STATES 732 471 261
ETHIOPIA 1 1 NIGERIA 1 1 URUGUAY 1 1
FINLAND 12 7 5 NORWAY 10 5 5 VIET NAM 3 2 1
FRANCE 89 54 35 PHILIPPINES 2 2
GERMANY 160 87 73 POLAND 7 3 4
GREECE 9 6 3 PORTUGAL 6 4 2

COUNTRIES REPRESENTED TOTAL 2,064 1,252 812

February 4, 2013 ACL RECENT TEN YEARS' MEMBERSHIP STATISTICS

(all full-year finals) 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

TOTAL MEMBERSHIP 1583 1641 1562 2123 2104 1602 2151 2136 2028 2064

TOTAL REGULAR 1214 1198 1114 1326 1365 1137 1402 1162 1111 1252
TOTAL STUDENTS 369 443 448 521 729 463 749 974 917 812

TOTAL WITH NO TYPE 276 10 2 0 0 0 0

DISCOUNTS APPLIED TO ABOVE:
REDUCED RATES 24 9 15 8 12 8 4 282 276 81
AMTA DISCOUNTS 3 1 1 0 0 0 1 1 4 0
ISCA DISCOUNTS 12 0 4 1 3 3 3 3 14 4
HLT/NAACL FREE YEAR 108 590 0 540 324 0 535 548 0 0
COLING/ACL FREE HALF YEAR 301 0 0 0 0 0 0
COLING/ACL FREE FULL YEAR 188 0 0 0 0 0 0

TOTAL BY WORLD AREA:
TOTAL ASIA/PACIFIC RIM 362 209 203 419 314 214 384 569 552 539
TOTAL CANADA/MEXICO 76 68 74 93 83 59 54 60 51 82
TOTAL EUROPE 480 498 414 676 803 439 639 614 564 694
TOTAL SOUTH AMERICA 5 6 8 5 10 10 9 22 16 17
TOTAL USA 660 860 863 930 894 880 823 871 845 732

HOW MEMBERSHIPS CAME IN:
MEMBERSHIPS-ONLY 943 447 878 870 981 1602 2151 2136 2028 2064
MEMBERSHIPS + ORDERS 213 205 N/A N/A N/A N/A N/A N/A N/A N/A
ORDERS (FROM OUTSIDE ACL) 48 27 38 64 24 17 5 8 4
ORDERS (From ACL Membership) 0 0 223 7 5 0 2 4
THROUGH CONFERENCES:
EACL-03 63
HLT/NAACL-03 6 + 108 Free Year
ACL-03 250
HLT/NAACL-2004 590
ACL-2004 369
ACL-2005 487
HLT/EMNLP-2005 197
EACL 2006 224
HLT/NAACL 2006 540 ('+ 126 extended through 2007)
COLING/ACL 2006 489
NAACL HLT 2007 324 ('+ 145 extended through 2008)
ACL 2007 759 (790 '- 31 Fraudulent and No-Shows who did not pay)
ACL 2008 (incl. vol, spkrs, spons) 426
EMNLP 2008 110
EACL 2009 355
NAACL 2009 535 ('+ 133 extended through 2010)
ACL/IJCNLP 2009 632
NAACL HLT 2010 548 ('+ 78 extended through 2011)
ACL 2010 767 (new or renewed members captured of the 950 total attendees)
INLG 2010 26 (new or renewed members captured of the 49 total attendees)
EMNLP 2010 141 (new or renewed members captured of the 292 total attendees)
ACL 2011 866
EACL 2012 288
NAACL 2012 488
ACL 2012 673 (Includes EMNLP/CoNLL and SIGdial 2012)
Others such as INLG 2012 0 (any memberships from INLG went through normal online membership)

'''Elections:'''

We abandoned the experiment of sending out postcards this year and the elections seemed to go very smoothly. The Office had very, very few bounced emails and no complaints of not being allowed to vote due to lapsed membership status. I think setting a membership cut-off date for those who would be eligible to vote worked well.

'''Conferences:'''

EACL 2012, in Avignon, was a success with registrations totaling 362.

The office also provided advice and support to Barbara Di Eugenio who organized the INLG 2012 in Utica which had 41 registrants.

While paper submissions were down for NAACL HLT 2012 in Montreal, our final body count of attendees was 705 at part or all of the meeting. Of these, 468 were paying main conference attendees. Another 52 were volunteers, SRW students, sponsors, exhibitors, and guests/organizers. There were also 181 people only attending tutorials, the *SEM co-located conference, or workshops. This was the first ACL-related conference that had close to 40% of the total attendees *not* attending the main conference. If it becomes a trend of some conferences becoming dominated by workshops and co-located conferences, the increased registration fees we currently charge for workshops without main conference are more than justified. Workshops are becoming more and more mini-conferences, complete with poster sessions (13 workshop and *SEM poster sessions took place during the two workshop days in Montreal). It seems everyone enjoyed the conference quite a lot. And, given it was my first time as Local Arrangements Chair, I found it more satisfying and more challenging but, overall, very good to feel truly a part of the conference team.

ACL 2012, held in Jeju, South Korea, had 931 total attendees. Of these, 173 attended only workshops or SIGdial or EMNLP/CoNLL and 13 are complimentary or sponsors. Another 33 are volunteers or SRW student attendees and 14 are staff (mostly Korean local organizers). Overall, the conference went very smoothly, in good part due to the extraordinary efforts of Gary Geunbae Lee and the PCO he selected.

The Office provided advice, online registration system and support to the SIGdial 2012 organizers in Seoul and to the co-located EMNLP/CoNLL 2012 conference in Jeju as well as an advance to SIGdial. SIGdial numbered 79 registrants and EMNLP/CoNLL had 335 registrants plus one invited speaker. Both were quite successful.

ACL 2013 will be in Sofia, Bulgaria. Graeme has signed the venue contract with the Bulgarian Academy of Sciences (BAS), where Svetla Koeva will be our Local Arrangements Chair, and also signed the contract with the AIM Group who will serve as the local PCO. Graeme and I made a second site visit in January where we met with the AIM Group, revisited the conference venue and other places and were happy to see that our suggestions and plans are being followed up. It is possible that Hinrich Schuetze and I may make a visit in April so he can be assured of what is envisioned to make this an interesting and exciting conference.

NAACL HLT 2013 will be held in Atlanta, GA, at the Westin Peachtree, June 9-14. Lucy Vanderwende and others of the organizing committee and I have been working closely on the various planning stages for both NAACL HLT and *SEM which will co-locate in Atlanta. And, the International Conference on Machine Learning (ICML) has been definitely decided to be in Atlanta the week immediately following NAACL (June 15-21). I hope that there can be some cross-event planning to take advantage of this positive co-location.

'''Conference Sponsorship:'''

ACL 2012 had sponsorships totaling $38,646.76 to the Office plus approximately $65,890 USD equivalent in sponsorships directly to/in Korea; EACL 2012 received sponsorships totaling € 5,372.88 through the Office; and, NAACL 2012 received sponsorships totaling $30,304.84 plus $1,800 as a portion of the NSF SRW grant. Baidu committed to being a Platinum Level sponsor, with certain concessions, for ACL 2012. Nuance was a Platinum Sponsor for NAACL 2012, and Google was 3-Pack Gold Sponsor for ACL, EACL and NAACL this year. Elsevier was a new sponsor, supporting ACL 2012 at the Gold level. IBM made a generous contribution of $2,500 toward the NAACL Student Lunch in addition to their “standard” IBM Best Student Paper awards at both ACL and NAACL. And, Microsoft continues to be generous in supporting ACL and NAACL. I am also pleased to report that this year, we had more 3-pack sponsorships (for a somewhat reduced rate, they support all three events) than ever before with 5 companies opting for 3-packs and two other companies supported two of the three conferences. Baidu, Google, Microsoft, IBM and AT&T, among others, also provided support to SIGdial (well over $7,000) and EMNLP/CoNLL ($11,750).

So far we have commitments to ACL 2013 in the amount of $22,254, primarily from Baidu at the Platinum Level and Google as a 2-Pack Gold sponsor plus additional support dedicated to student travel from disadvantaged countries. NAACL 2013 has sponsorship commitments of $8,586 to date as well as $500 in support of the BEA Workshop. IBM continues to support the IBM Best Student Paper awards at both ACL and NAACL and, in addition, will provide $2,500 toward defraying the costs of the Student Lunch at NAACL as they did last year. I am in discussions with Microsoft, Nuance and the Qatar Computing Research Institute as well as others for larger donations to either or both conferences.

The new plan of appointing a Sponsorship Committee with two representatives from each regional world area (Asia, North/South America and Europe/Africa) and having an overall Chair is working very well. It is usually quite difficult to get sponsorships from world areas not hosting a conference, so expectations of support from Asia for 2013 are not high.

The area Sponsorship Chairs are working diligently to help make our conferences successful and it is a pleasure working with them. And, many thanks to all sponsors who help to make our conferences and workshops successful!