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2025Q1 Reports: Ethics Committee Co-chairs

2025-02-02T22:39:48Z

Luciana.benotti: /* Changes in Leadership and Membership Composition */

Prior Reports: [[https://www.aclweb.org/adminwiki/index.php/2024Q1_Reports:_Ethics_Committee_Co-chairs '24 Q1]] [[https://www.aclweb.org/adminwiki/index.php/2024Q3_Reports:_Ethics_Committee_Co-chairs '24 Q3]]

''N.B.: This document is authored expressly for the purpose of informing the ACL Executive Board as required for the Quarter 1 2025 documentation. It is meant to be read by the ACL Executive Board and is also suitable for the ACL membership and the general public.''

== Overview ==
The purview of the ACL Ethics Committee (AEC) is to define a set of guidelines and processes for dealing with ethical concerns, coordinate with the *ACL event ethics chairs on ethical reviewing, and coordinate the ethics resources (Source: [https://www.aclweb.org/adminwiki/index.php/Formation_of_the_ACL_Ethics_Committee ACLWeb]).

Our committee is structured with three subcommittees:

* [[#Ethical Reviewing Guidelines]]
* [[#Ethics Tutorial, Education and Outreach]]
* [[#ACL Ethics Committee Scope]]

Originally, there was a fourth '''Committee Procedure''' subcommittee, but because we have not made much progress, we have dissolved this subcommittee and may choose to re-enact it when needed. We discuss each of the three committees' progress, after first discussing changes in leadership.

== Changes in Leadership and Membership Composition ==

As the terms of the previous committee members came to an end, new members were invited to join. The first meeting of the committee was held on Wednesday, January 31, 2024. In selecting the new members, we carefully considered geographic and gender diversity, as well as outstanding expertise in ethics in NLP.

* '''Margot Mieskes''' – [mailto:margot.mieskes@h-da.de margot.mieskes@h-da.de] (University of Applied Sciences, Darmstadt, Germany)
* '''Alvin Grissom II''' – [mailto:agrissom@haverford.edu agrissom@haverford.edu] (Haverford College, USA)
* '''Zhijing Jin''' – [mailto:jinzhi@ethz.ch jinzhi@ethz.ch] (University of Toronto, Canada)
* '''David Adelani''' – [mailto:davlanade@gmail.com davlanade@gmail.com] (McGill School of Computer Science, Canada)
* '''Adriana Silvina Pagano''' – [mailto:apagano@letras.ufmg.br apagano@letras.ufmg.br] (Universidade Federal de Minas Gerais, Brazil)
* '''Seunghun Lee''' – [mailto:seunghun@icu.ac.jp seunghun@icu.ac.jp] (International Christian University, Japan)

== Ethical Reviewing Guidelines ==

== Ethics Tutorial, Education and Outreach ==

The tutorial titled "Navigating Ethical Challenges in NLP: Hands-on Strategies for Students and Researchers" has been officially accepted for presentation at ACL 2025. The authors include the ACL ethics committee co-chairs as well as PhD students working on NLP ethics> Luciana Benotti, Fanny Ducel, Karën Fort, Guido Ivetta, Min-Yen Kan, Minzhi Li.

The tutorial seeks to fulfill the community's need for clearer ethical guidelines and training, as requested by ACL membership in the ACL Ethics Committee survey in 2022. The key objectives include:

* Raising awareness about ethical challenges in NLP research.
* Providing hands-on experience with ethical review processes.
* Training participants on writing ethical consideration sections in research papers.
* Creating and disseminating publicly available tutorial materials.
* Encouraging interactive discussions on ethical dilemmas in NLP.

The methodology incorporates a participatory approach, including case studies, structured interactions, and small-group discussions. Participants will engage in practical exercises to flag papers for ethical review and analyze real-world ethical challenges.

2023-02-27T18:02:46Z

Luciana.benotti:

= Report from NAACL, February 2023 =

Contributions to this report by:
* Luciana Benotti (NAACL chair)
* Heng Ji (NAACL secretary)
* Jonathan May (NAACL treasurer)
* Colin Cherry (past chair)
* Yunyao Li (recently elected board member)
* Diyi Yang (board member)
* Thamar Solorio (board member)

== Executive Committee Meetings ==

The board had a meeting on July 27 2022. The next meeting will be scheduled in March or April 2023, after the ACL exec Q1 meeting. Additionally, the board converses regularly by email.

== NAACL Election ==

NAACL recently held elections. We composed a nomination committee led by Marie-Catherine de Marneffe, and set up the voting platform for the NAACL membership to vote on the nominated candidates. The voter turnout was 18%. Two new board members were elected (Yunyao Li and Wei Xu), and the treasurer was re-elected (Jonathan May).

== Regional Americas Fund ==

The call was issued in English, Portuguese and Spanish in March 2023. Once the call closes we will choose our top candidates and allot awards as appropriate; the exact number of awards and total we will support will depend on refinements to the current NAACL budget.

== JSALT 2022 ==

The goal is to send 3rd or 4rth year undergraduates from the Americas to an NLP summer school at JHU, which takes place during the first two weeks of the JSALT Summer Workshop (June 13 - 24). 2022 call https://naacl.org/calls/summerschool/2022/index.html; 2022 workshop page: https://www.clsp.jhu.edu/2022-eighth-frederick-jelinek-memorial-summer-workshop/. Here is a summary of this year’s participation:
* Winners: 3 students (Brasilia Brazil, 2x Buenos Aires Argentina) out of 10 applicants
* Reduced total number of awards to give (almost) full travel reimbursement
* Dodged some serious visa issues mostly through luck and determined students

== NAACL Conference in 2024 ==

NAACL 2021 was originally intended for Mexico City but happened online. The venue will be used for NAACL 2024. The board selected Katrin Erk as GC. We are in the process of selecting program chairs.

== NAACL Conference in 2025 ==

The board is deciding the location.

== NAACL Officers as of February 20, 2023 and goals per member ==

* Chair: Luciana Benotti - Luciana goal for 2023 is to lead the organization of the committees for NAACL 2024 and interact with the ACL exec as an interface with DEI organizations such as EquiCL, WiNLP, Khipu, LatinX and others.
* Secretary: Heng Ji
* Treasurer: Jonathan May
* Past Chair: Colin Cherry
* Executive Board Members:
** Wei Xu
** Yunyao Li - Yunyao’s goals for 2023 are to (1) bridge academic and industry research, (2) promote interdisciplinary work, and (3) support the growth of our community.
** Anna Rumshisky
** Thamar Solorio - Thamar is working with Diyi and other external members of the community on a survey about the current state of NLP and perceived barriers by young researchers and/or researchers in different research environments. We hope this survey can inform our community on how best to support researchers in small research groups or with limited access to research resources.
** Diyi Yang - Diyi is working with Thamar and other external members to work on a survey about the current state of NLP community. In addition to this, I’d be interested in helping WiNLP and other DEI related activities.

2023Q1 Reports: NAACL

2023-02-27T18:02:09Z

Luciana.benotti: Created page with "= Report from NAACL, February 2023 = Contributions to this report by: * Luciana Benotti (NAACL chair) * Heng Ji (NAACL secretary) * Jonathan May (NAACL treasurer) * Colin Ch..."

2022Q3 Reports: NAACL

2022-07-24T21:08:00Z

Luciana.benotti:

= Report from NAACL, July 2022 =

Contributions to this report by:
* Luciana Benotti (NAACL chair)

== Executive Committee Meetings ==

The board had a meeting on March 28, and the last business meeting was on July 12 at NAACL 2022. The next meeting is scheduled for July 27.

== Treasurer's Report ==

The current bank account balance is $125,470.54. It does not include yet 2021 modifications shown in the table. The approximate direct expenses in 2022 were $18,000 (for RAF, NAACLO and JSALT). The treasurer recommends a minimum balance to offset unexpected loss of $100,000 and says we’re in good shape and can expand efforts modestly.

{| class="wikitable"
|-
! Conference
! Income
! Expense
! Surplus / (Loss)
! NAACL share
! NAACL chapter exp
! Effect on NAACL account
|-
| ACL 2017 (Vancouver)
| 1,386,982
| 1,106,678
| style="background-color:#B6D7A8;" | 280,204
| style="background-color:#B6D7A8;" | 119,352
| style="background-color:#EA9999;" | (7,176)
| style="background-color:#B6D7A8;" | 112,176
|-
| NAACL 2018 (New Orleans)
| 885,562
| 954,092
| style="background-color:#EA9999;" | (68,530)
| style="background-color:#EA9999;" | (62,894)
| style="background-color:#EA9999;" | (14,569)
| style="background-color:#EA9999;" | (77,463)
|-
| NAACL 2019 (Minneapolis)
| 882,826
| 942,660
| style="background-color:#EA9999;" | (59,834)
| style="background-color:#EA9999;" | (55,828)
| style="background-color:#EA9999;" | (7,500)
| style="background-color:#EA9999;" | (63,328)
|-
| ACL 2020 (Virtual)
| 690,747
| 350,789
| style="background-color:#B6D7A8;" | 339,958
| style="background-color:#B6D7A8;" | 152,499
| style="background-color:#EA9999;" | (295)
| style="background-color:#B6D7A8;" | 151,574
|-
| NAACL 2021 (Virtual) – new!
| 303,025
| 96,381
| style="background-color:#B6D7A8;" | 206,644
| style="background-color:#B6D7A8;" | 191,236
| style="background-color:#EA9999;" | (4,000)
| style="background-color:#B6D7A8;" | 187,236
|}

== Regional Americas Fund ==

The RAF committee is formed by Eduardo Blanco, Jonathan May and Amittai Axelrod. In 2022, grants of up to 1500 dollars were available for NLP/CompLing initiatives across the Americas. The committee selected six awardees this year. Two in Brazil, two in Argentina, one in Perú and one in Mexico.
* Edgar Altszyler, Universidad de Buenos Aires, Argentina: 1st Argentine NLP workshop
* Fazlourrahman Balouchzahi, Instituto Politécnico Nacional (IPN), Mexico: annotating Hate Speech data in social media texts in Spanish and English
* Laura Alonso Alemany, Universidad Nacional de Córdoba, Argentina: public challenge to provide counternarratives for hate speech
* Blanda Mello, Universidade do Vale do Rio dos Sinos, Brazil: BARNLP: Building up an Academic Research journey on NLP workshop
* Juan Antonio Lossio-Ventura, Universidad Nacional Mayor de San Marcos, Peru: SIMBig: International Conference on Information Management and Big Data
* André V. Lopes Coneglian, Universidade Federal de Minas Gerais, Brazil: Portuguese online dependency syntax course

== JSALT Summer School Scholarship ==

JSALT Goal is to send 3rd or 4rth year undergraduates from the Americas to a 2-week summer school at JHU, which takes place as the first two weeks of the JSALT Summer Workshop (June 13 - 24).
* call: https://naacl.org/calls/summerschool/2022/index.html
* workshop: https://www.clsp.jhu.edu/2022-eighth-frederick-jelinek-memorial-summer-workshop/

The winners this year were 3 students (one from Brasilia, and two from Buenos Aires) out of 10 applicants. The total number of awards was reduced to give (almost) full travel reimbursement.

== NAACL Conference in 2022 ==

NAACL 2022 was a hybrid conference hosted in Seattle and Underline in July 10 - 15, 2022.
* General Chair: Dan Roth (University of Pennsylvania, USA)
* Program Chairs:
** Marine Carpuat (University of Maryland, USA)
** Marie-Catherine de Marneffe (The Ohio State University, USA)
** Ivan Vladimir Meza-Ruiz (National Autonomous University of Mexico, Mexico)

Approximately 3K people registered at NAACL 2022. Two-thirds participated in person and the rest participated online. People affiliated in 63 different countries registered. From these 63 countries, 20 countries are represented only with virtual participants. The percentage of virtual participation varies among the 6 most represented countries at NAACL 2022: US 12%, China 99%, Canada 70%, Germany 48%, UK 37%, Korea, 27%.

The PCs and DEI committee participated in the business meeting in July 12 2022, and there was some discussion about the reviewing process. Details are available in the conference blog:
* https://2022.naacl.org/blog/review-process/
* https://2022.naacl.org/blog/affinity-workshops-welcome/
* https://2022.naacl.org/blog/welcome-to-structured-socials/

== ACL Conference in 2023 ==

ACL will be in the Americas in 2023 so there is no NAACL 2023. ACL 2023 will be in Toronto in July 9-14.

== NAACL Conference in 2024 ==

NAACL 2024 will be in Mexico City in June 16-21 2024. The board will soon select a GC.

== NAACL Conference in 2025 ==

The board will soon issue the call for Bids for NAACL 2025.

== NAACL Officers as of July, 2022 ==

* Chair: Luciana Benotti
* Secretary: Heng Ji
* Treasurer: Jonathan May
* Past Chair: Colin Cherry
* Executive Board Members:
** Eduardo Blanco
** Graham Neubig
** Anna Rumshisky
** Thamar Solorio
** Diyi Yang

2022Q3 Reports: NAACL

2022-07-24T21:07:16Z

Luciana.benotti:

2022-03-01T13:02:05Z

Luciana.benotti: Created page with "= Report from NAACL, February 2022 = Contributions to this report by: * Luciana Benotti (NAACL chair) * Heng Ji (NAACL secretary) * Jonathan May (NAACL treasurer) * Eduardo..."

= Report from NAACL, February 2022 =

Contributions to this report by:
* Luciana Benotti (NAACL chair)
* Heng Ji (NAACL secretary)
* Jonathan May (NAACL treasurer)
* Eduardo Blanco (board member)

== Executive Committee Meetings ==

The board had a meeting on June 25 2021. The next meeting will be on March 28. Additionally, the board converses regularly by email.

== Treasurer's Report ==

We last reported finances at the 6/2021 NAACL board meeting. At that time we reported final numbers for naacl/acl events that had previously been estimates. The actual balance as of June 2021 was $16,764.79 but with adjustments per the table below the effective balance should be $139,723.79. However, the required transfers to make that account accurate were not made. Since then we have outlaid $4000 for RAF and have received modest interest payments, so the actual balance as of 2/28/22 stands at $12,765.53. Before adjustments for ACL 2020 and any surplus or loss for NAACL 2021 our effective balance should be 135,724.53.

{| class="wikitable"
|-
! Conference
! Income
! Expense
! Surplus / (Loss)
! NAACL share
! NAACL chapter exp
! Effect on NAACL account
|-
| ACL 2017 (Vancouver)
| 1,386,92
| 1,106,678
| style="background-color:#D9EAD3;" | 280,204
| style="background-color:#D9EAD3;" | 119,352
| (7,176)
| style="background-color:#D9EAD3;" | 112,176
|-
| NAACL 2018 (New Orleans)
| 885,562
| 954,092
| style="background-color:#F4CCCC;" | (68,530)
| style="background-color:#F4CCCC;" | (62,894)
| (14,569)
| style="background-color:#F4CCCC;" | (77,463)
|-
| NAACL 2019 (Minneapolis)
| 882,826
| 942,660
| style="background-color:#F4CCCC;" | (59,834)
| style="background-color:#F4CCCC;" | (55,828)
| (7,500)
| style="background-color:#F4CCCC;" | (63,328)
|-
| ACL 2020 (Virtual)
| 690,747
| 350,789
| style="background-color:#D9EAD3;" | 339,958
| style="background-color:#D9EAD3;" | 152,499
| (295)
| style="background-color:#D9EAD3;" | 151,574
|}

== NAACL Election ==

NAACL recently held elections. We composed a nomination committee led by Ellen Riloff, and set up the voting platform for the NAACL membership to vote on the nominated candidates. The voter turnout was 15%. Four board members were elected instead of the usual three, in order to fill the position vacated by the new chair. The board member filling the position will serve for one year instead of two.

== Regional Americas Fund ==

The Regional Americas Fund issued awards to three projects for 2021-2022:
* Helena de Medeiros Caseli, Federal University of São Carlos, Brazil
* Francis Tyers, Indiana University, USA
* Evandro L. T. P. Cunha, Federal University of Minas Gerais, Brazil

The RAF committee bids a fond farewell to Aline Villavicencio, and welcomes Eduardo Blanco. Eduardo Blanco, Jonathan May and Amittai Axelrod met in February 2022 to refine the call and commence advertising. Grants of up to 1500 dollars are available for NLP/CompLing initiatives across the Americas. The call was issued in English, Portuguese and Spanish. Once the call closes on April 30 we will choose our top candidates and allot awards as appropriate; the exact number of awards and total we will support will depend on refinements to the current NAACL budget.

== NAACL 2021 post-conference survey ==

NAACL 2021 was held online on June 6 to 11, 2021. The board organized a post-conference survey. The total number of respondents was 127. We summarize the main findings below.
* Aspects that were ranked as “Needs improvement”:
** Web interface
** Program schedule navigation
** Exploring papers
** Text-based chats for videos and posters
** Underline platform experience
* Aspects that were ranked as “Excellent”
** Sponsor activities
** Industry track panels
** Ability to get help
** Business meeting
** Best paper awards
** Workshop keynotes
85% of the respondents answered yes to the question "Irrespective of COVID, should we keep a virtual component or even fully virtual events in our future conferences?”

== NAACL Conference in 2022 ==

The board appointed Program Chairs for NAACL 2022, to be hosted in Seattle, July 10 - 15, 2022.
* General Chair: Dan Roth (University of Pennsylvania, USA)
* Program Chairs:
** Marine Carpuat (University of Maryland, USA)
** Marie-Catherine de Marneffe (The Ohio State University, USA)
** Ivan Vladimir Meza-Ruiz (National Autonomous University of Mexico, Mexico)

As a new procedure for NAACL 2022, the NAACL board and the NAACL 2022 organizing committee issued an open call for D&I Committee members. The resulting D&I committee and its initiatives are described here: https://2022.naacl.org/blog/diversity-intro/

The NAACL 2022 PC has incorporated a checklist into the submission process, designed to encourage best research practices in our field, from an ethics and reproducibility perspective. For details see https://2022.naacl.org/blog/responsible-nlp-research-checklist/. Also, a reproducibility track has been created, see https://2022.naacl.org/blog/reproducibility-track/

== NAACL Conference in 2024 ==

NAACL 2021 was originally intended for Mexico City but happened online. The venue will be used for NAACL 2024. The board will select a GC during 2022.

== NAACL Officers as of March 1, 2022 ==

* Chair: Luciana Benotti
* Secretary: Heng Ji
* Treasurer: Jonathan May
* Past Chair: Colin Cherry
* Executive Board Members:
** Eduardo Blanco
** Graham Neubig
** Anna Rumshisky
** Thamar Solorio
** Diyi Yang