https://www.aclweb.org/adminwiki/api.php?action=feedcontributions&feedformat=atom&user=ChrisCallisonBurch 2026-04-17T09:04:59Z User contributions MediaWiki 1.43.6 https://www.aclweb.org/adminwiki/index.php?title=2025Q1_Reports:_Sponsorship_Director&diff=76232 2025-02-07T21:56:25Z

<p>ChrisCallisonBurch: /* Action item for ACL Exec */</p> <hr /> <div>This is the 5th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who will be stepping down after this year. The ACL Exec should select a replacement. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> The sponsorship committee for each year consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> * Create a standard contract for sponsors. Currently we don't have a contact, but several sponsors need one, so we have them draft one. It might be more efficient if we just have a simple contract that we can offer up to them.<br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Previous Years ==<br /> <br /> There were several pain points for my role as Sponsorship Director from the past several years. <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposal: Sponsorship Chairs Should be on a 2-conference cycle ==<br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2024, Jennifer Rachford and I set the sponsorship rates for 2025. <br /> <br /> We kept most of the sponsorship rates the same. We dropped the highest level sponsorship (&quot;welcome event&quot; and &quot;social event&quot;) due to lack of up-take by sponsors. As an experiment, We added several new &quot;add-ons&quot; options beyond the base sponsorships. <br /> <br /> <br /> <br /> == Sponsorship Booklet for 2025 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/19DAGjh7X0iDv7t_vfD1_BBzXWKbCuox4q9zvXIczbCQ/edit?usp=sharing | the sponsorship booklet] again this year. The designers have let us know that they have full-time employment now, so won't be able to work with us going forward.<br /> <br /> <br /> Let me analyze the spreadsheet and create a similar report section for 2024.<br /> <br /> I apologize for the error. Let me try again with the correct import syntax.<br /> <br /> Based on the data, I'll generate a similar report section for 2024 conferences.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> Our 2024 conferences secured the following confirmed sponsors:<br /> <br /> * EACL 2024 Sponsors:<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Bronze: Babelscape<br /> ** D&amp;I Champion: HITS gGmbH<br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Grammarly, Kensho, Megagon Labs, Otter.ai<br /> ** Gold: Bloomberg, Cohere, Apple, Two Sigma<br /> ** D&amp;I Ally: Grammarly<br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon Labs, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Babelscape, Dataocean.AI<br /> ** Custom booth: IBM Research, Sony<br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond: Apple, Bloomberg, Citadel, Google, Meta<br /> ** Platinum: Amazon, Baidu, ByteDance, Cohere, Intuit, Megagon Labs, Oracle, SCAI, Toloka AI<br /> ** Gold: Millennium, Turing<br /> ** Silver: Ant Group<br /> <br /> The total sponsorship commitments for the ACL 2024 conferences: $1,165,511. Split by conference:<br /> * EACL 2024: $18,620 (Down $35k from EACL 2023)<br /> * NAACL 2024: $159,750 (Down $118k from NAACL 2022)<br /> * ACL 2024: $558,866 (Up $1k compared to ACL 2023)<br /> * EMNLP 2024: $428,275 (Down $53k compared to EMNLP 2023)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2025 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adobe, Ahrefs, Alibaba Cloud, Amazon, Ant Group, Appen, Apple, Babelscape, Baidu, Bloomberg, ByteDance, Capital One, Chen Institute, Citadel, Cohere, Dataocean.AI, Duolingo, Exa.ai, Google, Grammarly, HITS gGmbH, IBM Research, Intuit, Kensho, LG AI Research, Megagon, Meituan, Meta, Millennium, NewsBreak, Oracle, Otter.ai, RBC Borealis, SCAI, Snowflake, Sony, Toloka AI, Turing, Two Sigma, Xiaomi Group <br /> <br /> As of February 7, 2025 we have secured the following confirmed sponsors.<br /> <br /> NAACL 2025:<br /> * Diamond: None yet<br /> * Platinum: Adobe (upgraded from Silver), Baidu, Capital One, Megagon Labs, Toloka AI<br /> * Gold: Apple, Bloomberg<br /> * Silver: None yet<br /> * Bronze: Translated <br /> * Exhibition add-on: Translated<br /> * D&amp;I Ally: Apple<br /> <br /> ACL 2025:<br /> * Diamond: Apple, Bloomberg, Citadel<br /> * Platinum: Amazon, Baidu, IBM Research, Megagon Labs, Toloka AI<br /> * Gold: None yet<br /> * Silver: Adobe, Appen<br /> * Bronze: Translated <br /> * Exhibition add-on: Translated<br /> * D&amp;I Ally: Apple <br /> <br /> EMNLP 2025:<br /> * Diamond: None yet<br /> * Platinum: Baidu, Toloka AI <br /> * Gold: None yet<br /> * Silver: Adobe, Appen, Bloomberg<br /> * Bronze: Translated <br /> * Exhibition add-on: Translated<br /> * D&amp;I Ally: Apple<br /> <br /> IJCNLP-AACL 2025:<br /> * Diamond: None yet<br /> * Platinum: Baidu<br /> * Gold: None yet<br /> * Silver: None yet<br /> * Bronze: None yet<br /> * Exhibition add-on: None yet<br /> * D&amp;I Ally: None yet<br /> <br /> Total commitments so far: $508,175<br /> <br /> <br /> The total sponsorship commitments for the main conferences as of February 7, 2025 was the amount of $508,175. Additionally, we have $10,500 for workshop sponsorships.<br /> <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1ViEDSlYYgZI53w2bNXPuNmpbeymrZlkUG4Got021cII/edit?usp=share_link | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL Exec ==<br /> <br /> My term will end in 2025, and I do not wish to seek a 3rd term as sponsorship director. I would like the ACL Exec to recruit a replacement. I have worked with Raffaella Bernardi in her role as sponsorship chair of the ACL 2025 conference, and I think she would be a good potential replacement. The Exec may wish to way factors like industry connections, locations, etc.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2025Q1_Reports:_Sponsorship_Director&diff=76231 2025-02-07T21:54:17Z

<p>ChrisCallisonBurch: /* Current Sponsors for 2024 Conferences */</p> <hr /> <div>This is the 5th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who will be stepping down after this year. The ACL Exec should select a replacement. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> The sponsorship committee for each year consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> * Create a standard contract for sponsors. Currently we don't have a contact, but several sponsors need one, so we have them draft one. It might be more efficient if we just have a simple contract that we can offer up to them.<br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Previous Years ==<br /> <br /> There were several pain points for my role as Sponsorship Director from the past several years. <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposal: Sponsorship Chairs Should be on a 2-conference cycle ==<br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2024, Jennifer Rachford and I set the sponsorship rates for 2025. <br /> <br /> We kept most of the sponsorship rates the same. We dropped the highest level sponsorship (&quot;welcome event&quot; and &quot;social event&quot;) due to lack of up-take by sponsors. As an experiment, We added several new &quot;add-ons&quot; options beyond the base sponsorships. <br /> <br /> <br /> <br /> == Sponsorship Booklet for 2025 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/19DAGjh7X0iDv7t_vfD1_BBzXWKbCuox4q9zvXIczbCQ/edit?usp=sharing | the sponsorship booklet] again this year. The designers have let us know that they have full-time employment now, so won't be able to work with us going forward.<br /> <br /> <br /> Let me analyze the spreadsheet and create a similar report section for 2024.<br /> <br /> I apologize for the error. Let me try again with the correct import syntax.<br /> <br /> Based on the data, I'll generate a similar report section for 2024 conferences.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> Our 2024 conferences secured the following confirmed sponsors:<br /> <br /> * EACL 2024 Sponsors:<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Bronze: Babelscape<br /> ** D&amp;I Champion: HITS gGmbH<br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Grammarly, Kensho, Megagon Labs, Otter.ai<br /> ** Gold: Bloomberg, Cohere, Apple, Two Sigma<br /> ** D&amp;I Ally: Grammarly<br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon Labs, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Babelscape, Dataocean.AI<br /> ** Custom booth: IBM Research, Sony<br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond: Apple, Bloomberg, Citadel, Google, Meta<br /> ** Platinum: Amazon, Baidu, ByteDance, Cohere, Intuit, Megagon Labs, Oracle, SCAI, Toloka AI<br /> ** Gold: Millennium, Turing<br /> ** Silver: Ant Group<br /> <br /> The total sponsorship commitments for the ACL 2024 conferences: $1,165,511. Split by conference:<br /> * EACL 2024: $18,620 (Down $35k from EACL 2023)<br /> * NAACL 2024: $159,750 (Down $118k from NAACL 2022)<br /> * ACL 2024: $558,866 (Up $1k compared to ACL 2023)<br /> * EMNLP 2024: $428,275 (Down $53k compared to EMNLP 2023)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2025 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adobe, Ahrefs, Alibaba Cloud, Amazon, Ant Group, Appen, Apple, Babelscape, Baidu, Bloomberg, ByteDance, Capital One, Chen Institute, Citadel, Cohere, Dataocean.AI, Duolingo, Exa.ai, Google, Grammarly, HITS gGmbH, IBM Research, Intuit, Kensho, LG AI Research, Megagon, Meituan, Meta, Millennium, NewsBreak, Oracle, Otter.ai, RBC Borealis, SCAI, Snowflake, Sony, Toloka AI, Turing, Two Sigma, Xiaomi Group <br /> <br /> As of February 7, 2025 we have secured the following confirmed sponsors.<br /> <br /> NAACL 2025:<br /> * Diamond: None yet<br /> * Platinum: Adobe (upgraded from Silver), Baidu, Capital One, Megagon Labs, Toloka AI<br /> * Gold: Apple, Bloomberg<br /> * Silver: None yet<br /> * Bronze: Translated <br /> * Exhibition add-on: Translated<br /> * D&amp;I Ally: Apple<br /> <br /> ACL 2025:<br /> * Diamond: Apple, Bloomberg, Citadel<br /> * Platinum: Amazon, Baidu, IBM Research, Megagon Labs, Toloka AI<br /> * Gold: None yet<br /> * Silver: Adobe, Appen<br /> * Bronze: Translated <br /> * Exhibition add-on: Translated<br /> * D&amp;I Ally: Apple <br /> <br /> EMNLP 2025:<br /> * Diamond: None yet<br /> * Platinum: Baidu, Toloka AI <br /> * Gold: None yet<br /> * Silver: Adobe, Appen, Bloomberg<br /> * Bronze: Translated <br /> * Exhibition add-on: Translated<br /> * D&amp;I Ally: Apple<br /> <br /> IJCNLP-AACL 2025:<br /> * Diamond: None yet<br /> * Platinum: Baidu<br /> * Gold: None yet<br /> * Silver: None yet<br /> * Bronze: None yet<br /> * Exhibition add-on: None yet<br /> * D&amp;I Ally: None yet<br /> <br /> Total commitments so far: $508,175<br /> <br /> <br /> The total sponsorship commitments for the main conferences as of February 7, 2025 was the amount of $508,175. Additionally, we have $10,500 for workshop sponsorships.<br /> <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1ViEDSlYYgZI53w2bNXPuNmpbeymrZlkUG4Got021cII/edit?usp=share_link | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL Exec ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2025Q1_Reports:_Sponsorship_Director&diff=76230 2025-02-07T21:53:42Z

<p>ChrisCallisonBurch: /* Current Sponsors for 2024 Conferences */</p> <hr /> <div>This is the 5th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who will be stepping down after this year. The ACL Exec should select a replacement. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> The sponsorship committee for each year consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> * Create a standard contract for sponsors. Currently we don't have a contact, but several sponsors need one, so we have them draft one. It might be more efficient if we just have a simple contract that we can offer up to them.<br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Previous Years ==<br /> <br /> There were several pain points for my role as Sponsorship Director from the past several years. <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposal: Sponsorship Chairs Should be on a 2-conference cycle ==<br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2024, Jennifer Rachford and I set the sponsorship rates for 2025. <br /> <br /> We kept most of the sponsorship rates the same. We dropped the highest level sponsorship (&quot;welcome event&quot; and &quot;social event&quot;) due to lack of up-take by sponsors. As an experiment, We added several new &quot;add-ons&quot; options beyond the base sponsorships. <br /> <br /> <br /> <br /> == Sponsorship Booklet for 2025 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/19DAGjh7X0iDv7t_vfD1_BBzXWKbCuox4q9zvXIczbCQ/edit?usp=sharing | the sponsorship booklet] again this year. The designers have let us know that they have full-time employment now, so won't be able to work with us going forward.<br /> <br /> <br /> Let me analyze the spreadsheet and create a similar report section for 2024.<br /> <br /> I apologize for the error. Let me try again with the correct import syntax.<br /> <br /> Based on the data, I'll generate a similar report section for 2024 conferences.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> Our 2024 conferences secured the following confirmed sponsors:<br /> <br /> * EACL 2024 Sponsors:<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Bronze: Babelscape<br /> ** D&amp;I Champion: HITS gGmbH<br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Grammarly, Kensho, Megagon Labs, Otter.ai<br /> ** Gold: Bloomberg, Cohere, Apple, Two Sigma<br /> ** D&amp;I Ally: Grammarly<br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon Labs, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Babelscape, Dataocean.AI<br /> ** Custom booth: IBM Research, Sony<br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond: Apple, Bloomberg, Citadel, Google, Meta<br /> ** Platinum: Amazon, Baidu, ByteDance, Cohere, Intuit, Megagon Labs, Oracle, SCAI, Toloka AI<br /> ** Gold: Millennium, Turing<br /> ** Silver: Ant Group<br /> <br /> The total sponsorship commitments for the ACL 2024 conferences: $1,165,511. Split by conference:<br /> * EACL 2024: $18,620 (Down $35k from EACL 2023)<br /> * NAACL 2024: $159,750 (Down $118k from NAACL 2022)<br /> * ACL 2024: $558,866 (Up $1k compared to ACL 2023)<br /> * EMNLP 2024: $428,275 (Down $53k compared to EMNLP 2023)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adobe, Ahrefs, Alibaba Cloud, Amazon, Ant Group, Appen, Apple, Babelscape, Baidu, Bloomberg, ByteDance, Capital One, Chen Institute, Citadel, Cohere, Dataocean.AI, Duolingo, Exa.ai, Google, Grammarly, HITS gGmbH, IBM Research, Intuit, Kensho, LG AI Research, Megagon, Meituan, Meta, Millennium, NewsBreak, Oracle, Otter.ai, RBC Borealis, SCAI, Snowflake, Sony, Toloka AI, Turing, Two Sigma, Xiaomi Group <br /> <br /> As of February 7, 2025 we have secured the following confirmed sponsors.<br /> <br /> NAACL 2025:<br /> * Diamond: None yet<br /> * Platinum: Adobe (upgraded from Silver), Baidu, Capital One, Megagon Labs, Toloka AI<br /> * Gold: Apple, Bloomberg<br /> * Silver: None yet<br /> * Bronze: Translated <br /> * Exhibition add-on: Translated<br /> * D&amp;I Ally: Apple<br /> <br /> ACL 2025:<br /> * Diamond: Apple, Bloomberg, Citadel<br /> * Platinum: Amazon, Baidu, IBM Research, Megagon Labs, Toloka AI<br /> * Gold: None yet<br /> * Silver: Adobe, Appen<br /> * Bronze: Translated <br /> * Exhibition add-on: Translated<br /> * D&amp;I Ally: Apple <br /> <br /> EMNLP 2025:<br /> * Diamond: None yet<br /> * Platinum: Baidu, Toloka AI <br /> * Gold: None yet<br /> * Silver: Adobe, Appen, Bloomberg<br /> * Bronze: Translated <br /> * Exhibition add-on: Translated<br /> * D&amp;I Ally: Apple<br /> <br /> IJCNLP-AACL 2025:<br /> * Diamond: None yet<br /> * Platinum: Baidu<br /> * Gold: None yet<br /> * Silver: None yet<br /> * Bronze: None yet<br /> * Exhibition add-on: None yet<br /> * D&amp;I Ally: None yet<br /> <br /> Total commitments so far: $508,175<br /> <br /> <br /> The total sponsorship commitments for the main conferences as of February 7, 2025 was the amount of $508,175. Additionally, we have $$10,500 for workshop sponsorships.<br /> <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1ViEDSlYYgZI53w2bNXPuNmpbeymrZlkUG4Got021cII/edit?usp=share_link | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL Exec ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2025Q1_Reports:_Sponsorship_Director&diff=76229 2025-02-07T19:53:16Z

<p>ChrisCallisonBurch: /* Sponsors for 2024 Conferences */</p> <hr /> <div>This is the 5th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who will be stepping down after this year. The ACL Exec should select a replacement. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> The sponsorship committee for each year consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> * Create a standard contract for sponsors. Currently we don't have a contact, but several sponsors need one, so we have them draft one. It might be more efficient if we just have a simple contract that we can offer up to them.<br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Previous Years ==<br /> <br /> There were several pain points for my role as Sponsorship Director from the past several years. <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposal: Sponsorship Chairs Should be on a 2-conference cycle ==<br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2024, Jennifer Rachford and I set the sponsorship rates for 2025. <br /> <br /> We kept most of the sponsorship rates the same. We dropped the highest level sponsorship (&quot;welcome event&quot; and &quot;social event&quot;) due to lack of up-take by sponsors. As an experiment, We added several new &quot;add-ons&quot; options beyond the base sponsorships. <br /> <br /> <br /> <br /> == Sponsorship Booklet for 2025 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/19DAGjh7X0iDv7t_vfD1_BBzXWKbCuox4q9zvXIczbCQ/edit?usp=sharing | the sponsorship booklet] again this year. The designers have let us know that they have full-time employment now, so won't be able to work with us going forward.<br /> <br /> <br /> Let me analyze the spreadsheet and create a similar report section for 2024.<br /> <br /> I apologize for the error. Let me try again with the correct import syntax.<br /> <br /> Based on the data, I'll generate a similar report section for 2024 conferences.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> Our 2024 conferences secured the following confirmed sponsors:<br /> <br /> * EACL 2024 Sponsors:<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Bronze: Babelscape<br /> ** D&amp;I Champion: HITS gGmbH<br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Grammarly, Kensho, Megagon Labs, Otter.ai<br /> ** Gold: Bloomberg, Cohere, Apple, Two Sigma<br /> ** D&amp;I Ally: Grammarly<br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon Labs, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Babelscape, Dataocean.AI<br /> ** Custom booth: IBM Research, Sony<br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond: Apple, Bloomberg, Citadel, Google, Meta<br /> ** Platinum: Amazon, Baidu, ByteDance, Cohere, Intuit, Megagon Labs, Oracle, SCAI, Toloka AI<br /> ** Gold: Millennium, Turing<br /> ** Silver: Ant Group<br /> <br /> The total sponsorship commitments for the ACL 2024 conferences: $1,165,511. Split by conference:<br /> * EACL 2024: $18,620 (Down $35k from EACL 2023)<br /> * NAACL 2024: $159,750 (Down $118k from NAACL 2022)<br /> * ACL 2024: $558,866 (Up $1k compared to ACL 2023)<br /> * EMNLP 2024: $428,275 (Down $53k compared to EMNLP 2023)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL Exec ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2025Q1_Reports:_Sponsorship_Director&diff=76228 2025-02-07T19:43:50Z

<p>ChrisCallisonBurch: Created page with &quot;This is the 5th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is curre...&quot;</p> <hr /> <div>This is the 5th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who will be stepping down after this year. The ACL Exec should select a replacement. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> The sponsorship committee for each year consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> * Create a standard contract for sponsors. Currently we don't have a contact, but several sponsors need one, so we have them draft one. It might be more efficient if we just have a simple contract that we can offer up to them.<br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Previous Years ==<br /> <br /> There were several pain points for my role as Sponsorship Director from the past several years. <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposal: Sponsorship Chairs Should be on a 2-conference cycle ==<br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2024, Jennifer Rachford and I set the sponsorship rates for 2025. <br /> <br /> We kept most of the sponsorship rates the same. We dropped the highest level sponsorship (&quot;welcome event&quot; and &quot;social event&quot;) due to lack of up-take by sponsors. As an experiment, We added several new &quot;add-ons&quot; options beyond the base sponsorships. <br /> <br /> <br /> <br /> == Sponsorship Booklet for 2025 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/19DAGjh7X0iDv7t_vfD1_BBzXWKbCuox4q9zvXIczbCQ/edit?usp=sharing | the sponsorship booklet] again this year. The designers have let us know that they have full-time employment now, so won't be able to work with us going forward.<br /> <br /> <br /> Let me analyze the spreadsheet and create a similar report section for 2024.<br /> <br /> I apologize for the error. Let me try again with the correct import syntax.<br /> <br /> Based on the data, I'll generate a similar report section for 2024 conferences.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> Our 2024 conferences secured the following confirmed sponsors:<br /> <br /> * EACL 2024 Sponsors:<br /> ** Gold: Bloomberg, Snowflake<br /> ** Bronze: Babelscape<br /> ** D&amp;I Champion: HITS gGmbH<br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Grammarly, Kensho, Megagon Labs, Otter.ai<br /> ** Gold: Bloomberg, Cohere, Apple, Two Sigma<br /> ** D&amp;I Ally: Grammarly<br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon Labs, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Babelscape, Dataocean.AI<br /> ** Custom booth: IBM Research, Sony<br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond: Apple, Bloomberg, Citadel, Google, Meta<br /> ** Platinum: Amazon, Baidu, ByteDance, Cohere, Intuit, Megagon Labs, Oracle, SCAI, Toloka AI<br /> ** Gold: Millennium, Turing<br /> ** Silver: Ant Group<br /> <br /> The total sponsorship commitments for the ACL 2024 conferences: $1,165,511. Split by conference:<br /> * EACL 2024: $12,220<br /> * NAACL 2024: $131,750<br /> * ACL 2024: $394,641<br /> * EMNLP 2024: $326,900<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL Exec ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76089 2024-08-08T17:47:51Z

<p>ChrisCallisonBurch: /* Sponsors for 2024 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> In 2023, we introduced a new (more costly) sponsorship level for Welcome Event / Social Event Sponsor. We had 2 welcome event sponsors in 2023: Grammarly and Cohere. In 2024, we didn't secure any sponsors at this level. We will keep the category available for 2025 conference. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024. <br /> <br /> * EACL 2024 Sponsors:<br /> ** Diamond: None<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Silver: None<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: HITS gGmbH<br /> <br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Kensho, Grammarly, Megagon, Otter.ai <br /> ** Gold: None<br /> ** Silver: None<br /> ** Bronze: Adobe, JP Morgan<br /> ** D&amp;I: Grammarly<br /> <br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google-Deepmind, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Adobe, Babelscape, Dataocean.AI, Translated<br /> ** D&amp;I: Apple<br /> <br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond: Apple, Bloomberg, Google<br /> ** Platinum: Baidu, ByteDance, Cohere, Megagon<br /> ** Gold: Millennium<br /> ** Silver: Ant Group<br /> ** Bronze: Adobe, Jane Street, JP Morgan, Translated<br /> ** D&amp;I: Apple<br /> <br /> <br /> The total sponsorship commitments for the ACL 2024 conferences was $1,033,316. This figure is similar to the sponsorship income of $1,093,500 in 2023 and $1,093,125 in 2022. However, it is effectively substantially lower, since this year the sponsorship is for 4 conferences, the 2023 and 2022 numbers represent sponsorship income for 3 conferences each year. <br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2024: $19,580 (down $34,720 compared to EACL 2023)<br /> * NAACL 2024: $170,300 (down $107,245 compared to NAACL 2022)<br /> * ACL 2024: $557,600 (up $34,511 compared to ACL 2023)<br /> * EMNLP 2024: $481,600 (down $230,275 compared to EMNLP 2023, but we still have 2 months before the EMNLP 2024 sponsorship deadline)<br /> <br /> <br /> Additionally, we have $94,497 of sponsorship for 2024 workshops (compared to $156,877 for workshops at all ACL 2023 conferences).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76088 2024-08-08T17:47:24Z

<p>ChrisCallisonBurch: /* Sponsors for 2024 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> In 2023, we introduced a new (more costly) sponsorship level for Welcome Event / Social Event Sponsor. We had 2 welcome event sponsors in 2023: Grammarly and Cohere. In 2024, we didn't secure any sponsors at this level. We will keep the category available for 2025 conference. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024. <br /> <br /> * EACL 2024 Sponsors:<br /> ** Diamond: None<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Silver: None<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: HITS gGmbH<br /> <br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Kensho, Grammarly, Megagon, Otter.ai <br /> ** Gold: None<br /> ** Silver: None<br /> ** Bronze: Adobe, JP Morgan<br /> ** D&amp;I: Grammarly<br /> <br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google-Deepmind, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Adobe, Babelscape, Dataocean.AI, Translated<br /> ** D&amp;I: Apple<br /> <br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond: Apple, Bloomberg, Google<br /> ** Platinum: Baidu, ByteDance, Cohere, Megagon<br /> ** Gold: Millennium<br /> ** Silver: Ant Group<br /> ** Bronze: Adobe, Jane Street, JP Morgan, Translated<br /> ** D&amp;I: Apple<br /> <br /> <br /> The total sponsorship commitments for the ACL 2024 conferences was $1,033,316. This figure is similar to the sponsorship income of $1,093,500 in 2023 and $1,093,125 in 2022. However, it is effectively substantially lower, since this year the sponsorship is for 4 conferences, the 2023 and 2022 numbers represent sponsorship income for 3 conferences each year. <br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2024: $19,580 (down $34,720 compared to EACL 2023)<br /> * NAACL 2024: $170,300 (down $107,245 compared to NAACL 2022)<br /> * ACL 2024: $557,600 (up $34,511 compared to ACL 2023)<br /> * EMNLP 2024: $481,600 (down $230,275 compared to EMNLP 2023, but we still have 2 months before the EMNLP 2024 sponsorship deadline)<br /> <br /> <br /> Additionally, we have $94,497 for workshop sponsorships (compared to $156,877 for workshops at all ACL 2023 conferences).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76087 2024-08-08T17:46:33Z

<p>ChrisCallisonBurch: /* Action items for ACL */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> In 2023, we introduced a new (more costly) sponsorship level for Welcome Event / Social Event Sponsor. We had 2 welcome event sponsors in 2023: Grammarly and Cohere. In 2024, we didn't secure any sponsors at this level. We will keep the category available for 2025 conference. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024. <br /> <br /> * EACL 2024 Sponsors:<br /> ** Diamond: None<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Silver: None<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: HITS gGmbH<br /> <br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Kensho, Grammarly, Megagon, Otter.ai <br /> ** Gold: None<br /> ** Silver: None<br /> ** Bronze: Adobe, JP Morgan<br /> ** D&amp;I: Grammarly<br /> <br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google-Deepmind, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Adobe, Babelscape, Dataocean.AI, Translated<br /> ** D&amp;I: Apple<br /> <br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond: Apple, Bloomberg, Google<br /> ** Platinum: Baidu, ByteDance, Cohere, Megagon<br /> ** Gold: Millennium<br /> ** Silver: Ant Group<br /> ** Bronze: Adobe, Jane Street, JP Morgan, Translated<br /> ** D&amp;I: Apple<br /> <br /> <br /> The total sponsorship commitments for the ACL 2024 conferences was $1,033,316. This figure is similar to the sponsorship income of $1,093,500 in 2023 and $1,093,125 in 2022. However, it is effectively substantially lower, since this year the sponsorship is for 4 conferences, the 2023 and 2022 numbers represent sponsorship income for 3 conferences each year. <br /> <br /> Additionally, we have $94,497 for workshop sponsorships (compared to $156,877 for workshops at all ACL 2023 conferences).<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2024: $19,580 (down $34,720 compared to EACL 2023)<br /> * NAACL 2024: $170,300 (down $107,245 compared to NAACL 2022)<br /> * ACL 2024: $557,600 (up $34,511 compared to ACL 2023)<br /> * EMNLP 2024: $481,600 (down $230,275 compared to EMNLP 2023, but we still have 2 months before the EMNLP 2024 sponsorship deadline)<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76086 2024-08-08T17:45:58Z

<p>ChrisCallisonBurch: /* Sponsors for 2024 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> In 2023, we introduced a new (more costly) sponsorship level for Welcome Event / Social Event Sponsor. We had 2 welcome event sponsors in 2023: Grammarly and Cohere. In 2024, we didn't secure any sponsors at this level. We will keep the category available for 2025 conference. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024. <br /> <br /> * EACL 2024 Sponsors:<br /> ** Diamond: None<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Silver: None<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: HITS gGmbH<br /> <br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Kensho, Grammarly, Megagon, Otter.ai <br /> ** Gold: None<br /> ** Silver: None<br /> ** Bronze: Adobe, JP Morgan<br /> ** D&amp;I: Grammarly<br /> <br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google-Deepmind, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Adobe, Babelscape, Dataocean.AI, Translated<br /> ** D&amp;I: Apple<br /> <br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond: Apple, Bloomberg, Google<br /> ** Platinum: Baidu, ByteDance, Cohere, Megagon<br /> ** Gold: Millennium<br /> ** Silver: Ant Group<br /> ** Bronze: Adobe, Jane Street, JP Morgan, Translated<br /> ** D&amp;I: Apple<br /> <br /> <br /> The total sponsorship commitments for the ACL 2024 conferences was $1,033,316. This figure is similar to the sponsorship income of $1,093,500 in 2023 and $1,093,125 in 2022. However, it is effectively substantially lower, since this year the sponsorship is for 4 conferences, the 2023 and 2022 numbers represent sponsorship income for 3 conferences each year. <br /> <br /> Additionally, we have $94,497 for workshop sponsorships (compared to $156,877 for workshops at all ACL 2023 conferences).<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2024: $19,580 (down $34,720 compared to EACL 2023)<br /> * NAACL 2024: $170,300 (down $107,245 compared to NAACL 2022)<br /> * ACL 2024: $557,600 (up $34,511 compared to ACL 2023)<br /> * EMNLP 2024: $481,600 (down $230,275 compared to EMNLP 2023, but we still have 2 months before the EMNLP 2024 sponsorship deadline)<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76085 2024-08-08T17:33:31Z

<p>ChrisCallisonBurch: /* Sponsors for 2024 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> In 2023, we introduced a new (more costly) sponsorship level for Welcome Event / Social Event Sponsor. We had 2 welcome event sponsors in 2023: Grammarly and Cohere. In 2024, we didn't secure any sponsors at this level. We will keep the category available for 2025 conference. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024. <br /> <br /> * EACL 2024 Sponsors:<br /> ** Diamond: None<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Silver: None<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: HITS gGmbH<br /> <br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Kensho, Grammarly, Megagon, Otter.ai <br /> ** Gold: None<br /> ** Silver: None<br /> ** Bronze: Adobe, JP Morgan<br /> ** D&amp;I: Grammarly<br /> <br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond: Apple, Google-Deepmind, LG AI Research, Meta, NewsBreak<br /> ** Platinum: Alibaba Cloud, Amazon, Baidu, ByteDance, IBM Research, Megagon, Meituan, Oracle, SCB 10X, Sony<br /> ** Gold: Ahrefs, Chen Institute, Cohere, Exa.ai, Xiaomi Group<br /> ** Silver: Ant Group<br /> ** Bronze: Adobe, Babelscape, Dataocean.AI, Translated<br /> ** D&amp;I: Apple<br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond:<br /> ** Platinum:<br /> ** Gold: <br /> ** Silver:<br /> ** Bronze:<br /> ** D&amp;I:<br /> <br /> <br /> The total sponsorship commitments for the ACL 2024 conferences was XXX. <br /> Additionally, we have $XXX for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2024: $XXX<br /> * NAACL 2024: $XXX<br /> * ACL 2024: $XXX<br /> * EMNLP 2024: $XXX<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76084 2024-08-08T17:30:37Z

<p>ChrisCallisonBurch: /* Sponsorship rates for 2024 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> In 2023, we introduced a new (more costly) sponsorship level for Welcome Event / Social Event Sponsor. We had 2 welcome event sponsors in 2023: Grammarly and Cohere. In 2024, we didn't secure any sponsors at this level. We will keep the category available for 2025 conference. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024. <br /> <br /> * EACL 2024 Sponsors:<br /> ** Diamond: None<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Silver: None<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: HITS gGmbH<br /> <br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Kensho, Grammarly, Megagon, Otter.ai <br /> ** Gold: None<br /> ** Silver: None<br /> ** Bronze: Adobe, JP Morgan<br /> ** D&amp;I: Grammarly<br /> <br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond:<br /> ** Platinum:<br /> ** Gold:<br /> ** Silver:<br /> ** Bronze:<br /> ** D&amp;I:<br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond:<br /> ** Platinum:<br /> ** Gold: <br /> ** Silver:<br /> ** Bronze:<br /> ** D&amp;I:<br /> <br /> <br /> The total sponsorship commitments for the ACL 2024 conferences was XXX. <br /> Additionally, we have $XXX for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2024: $XXX<br /> * NAACL 2024: $XXX<br /> * ACL 2024: $XXX<br /> * EMNLP 2024: $XXX<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76083 2024-08-08T17:29:56Z

<p>ChrisCallisonBurch: /* Sponsors for 2024 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024. <br /> <br /> * EACL 2024 Sponsors:<br /> ** Diamond: None<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Silver: None<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: HITS gGmbH<br /> <br /> <br /> * NAACL 2024 Sponsors:<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Kensho, Grammarly, Megagon, Otter.ai <br /> ** Gold: None<br /> ** Silver: None<br /> ** Bronze: Adobe, JP Morgan<br /> ** D&amp;I: Grammarly<br /> <br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Diamond:<br /> ** Platinum:<br /> ** Gold:<br /> ** Silver:<br /> ** Bronze:<br /> ** D&amp;I:<br /> <br /> * EMNLP 2024 Sponsors:<br /> ** Diamond:<br /> ** Platinum:<br /> ** Gold: <br /> ** Silver:<br /> ** Bronze:<br /> ** D&amp;I:<br /> <br /> <br /> The total sponsorship commitments for the ACL 2024 conferences was XXX. <br /> Additionally, we have $XXX for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2024: $XXX<br /> * NAACL 2024: $XXX<br /> * ACL 2024: $XXX<br /> * EMNLP 2024: $XXX<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76082 2024-08-08T17:28:17Z

<p>ChrisCallisonBurch: /* Sponsors for 2024 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024.<br /> <br /> <br /> * EACL 2024 Sponsors:<br /> ** Welcome Event / Social Event Sponsor (new category): None<br /> ** Diamond: None<br /> ** Platinum: Megagon<br /> ** Gold: Bloomberg, Snowflake<br /> ** Silver: None<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: HITS gGmbH<br /> <br /> <br /> * NAACL 2024 Sponsors:<br /> ** Welcome Event / Social Event Sponsor (new category): None<br /> ** Diamond: Capital One<br /> ** Platinum: Baidu, Kensho, Grammarly, Megagon, Otter.ai <br /> ** Gold: None<br /> ** Silver: None<br /> ** Bronze: Adobe, JP Morgan<br /> ** D&amp;I: Grammarly<br /> <br /> <br /> * ACL/AACL 2024 Sponsors:<br /> ** Welcome Event / Social Event Sponsor (new category): None<br /> ** Diamond:<br /> ** Platinum:<br /> ** Gold:<br /> ** Silver:<br /> ** Bronze:<br /> ** D&amp;I:<br /> <br /> * EMNLP 2024 Sponsors:<br /> <br /> ** Welcome Event / Social Event Sponsor (new category): None<br /> ** Diamond:<br /> ** Platinum:<br /> ** Gold: <br /> ** Silver:<br /> ** Bronze:<br /> ** D&amp;I:<br /> <br /> <br /> The total sponsorship commitments for the ACL 2024 conferences was XXX. <br /> Additionally, we have $XXX for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2024: $XXX<br /> * NAACL 2024: $XXX<br /> * ACL 2024: $XXX<br /> * EMNLP 2024: $XXX<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1o4FJeIlElxiLsnfcYWOa55s0ZkDEuSj3w2GVNNaXeFo/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76081 2024-08-08T17:10:47Z

<p>ChrisCallisonBurch: /* Sponsorship Booklet for 2024 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024.<br /> <br /> <br /> TODO - UPDATE:<br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, &lt;del&gt;Flitto&lt;/del&gt;, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Note that Flitto withdrew after the sponsorship materials were printed. This miscommunication was in part my fault (CCB). Ways of rectifying it in the future would be: (1) re-confirm sponsorship commitments prior to printing conference materials, and (2) require payment prior to the conference (maybe for non-recurring sponsors). <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsorship: Based on the arrangement between AACL and AFNLP (Asian Federation of Natural Language Processing), this year's joint conference, IJCNLP-AACL (2023), is organized by AFNLP. Therefore, the sponsorship fee goes directly to AFNLP, and I'm not tracking it in my role as the ACL Sponsorship Director.<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $832,740. Additionally, we have $64,115 for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340<br /> * ACL 2023: $522,450<br /> * EMNLP 2023: $256,950<br /> * AACL 2023: N/A<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76080 2024-08-08T17:10:20Z

<p>ChrisCallisonBurch: /* Pain Points from the Past Few Years */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including literature in the conference handbag to try to try to streamline the conference prep work. We might consider dropping the printed handbook for similar reasons.<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing | the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024.<br /> <br /> <br /> TODO - UPDATE:<br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, &lt;del&gt;Flitto&lt;/del&gt;, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Note that Flitto withdrew after the sponsorship materials were printed. This miscommunication was in part my fault (CCB). Ways of rectifying it in the future would be: (1) re-confirm sponsorship commitments prior to printing conference materials, and (2) require payment prior to the conference (maybe for non-recurring sponsors). <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsorship: Based on the arrangement between AACL and AFNLP (Asian Federation of Natural Language Processing), this year's joint conference, IJCNLP-AACL (2023), is organized by AFNLP. Therefore, the sponsorship fee goes directly to AFNLP, and I'm not tracking it in my role as the ACL Sponsorship Director.<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $832,740. Additionally, we have $64,115 for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340<br /> * ACL 2023: $522,450<br /> * EMNLP 2023: $256,950<br /> * AACL 2023: N/A<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q3_Reports:_Sponsorship_Director&diff=76079 2024-08-08T17:08:38Z

<p>ChrisCallisonBurch: Created page with &quot;This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is curre...&quot;</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> In 2023, the ACL Exec adopted a new sponsorship model for the ACL Sponsorship Committee which now consists of:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the conference sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are to:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Collecting logos and advertisements from sponsors for inclusion on the conference websites and conference handbooks<br /> * Collecting resumes from conference participants who are seeking employment and who opt-in to sharing their information with sponsors<br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from the Past Few Years ==<br /> <br /> There are several pain points for my role as Sponsorship Director. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements<br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement<br /> <br /> There are several other improvements that could be made:<br /> * Our business director, Jenn Rachford, has taken responsibility for coordinating the exhibition booths at each conference. She is working towards providing an exhibitors' guide to sponsors &gt;1 month in advance of the conference.<br /> * The production schedule for printed materials like the printed handbook is always difficult, since it needs to go to a printer ~6 weeks before each conference and requires inputs from many groups including the program co-chairs, workshop organizers, all sponsors (who provide logos and ads), etc. <br /> * We recently dropped the sponsorship benefit of including <br /> <br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's. We expected that the downturn in the technology sector would result in fewer sponsorships this year. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year and required that exhibitors also purchase a sponsorship.<br /> <br /> We offer a discount when a company sponsors multiple conferences. The discount is 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> We hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/1Rd48-_5r2RLDQWTbxmA_I2oesroKIj_KN8xyyBYG5lU/edit?usp=sharing | the sponsorship booklet] this year.<br /> <br /> == Sponsors for 2024 Conferences ==<br /> <br /> Our 2024 conferences secured the following confirmed sponsors, as of August 8, 2024.<br /> <br /> <br /> TODO - UPDATE:<br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, &lt;del&gt;Flitto&lt;/del&gt;, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Note that Flitto withdrew after the sponsorship materials were printed. This miscommunication was in part my fault (CCB). Ways of rectifying it in the future would be: (1) re-confirm sponsorship commitments prior to printing conference materials, and (2) require payment prior to the conference (maybe for non-recurring sponsors). <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsorship: Based on the arrangement between AACL and AFNLP (Asian Federation of Natural Language Processing), this year's joint conference, IJCNLP-AACL (2023), is organized by AFNLP. Therefore, the sponsorship fee goes directly to AFNLP, and I'm not tracking it in my role as the ACL Sponsorship Director.<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $832,740. Additionally, we have $64,115 for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340<br /> * ACL 2023: $522,450<br /> * EMNLP 2023: $256,950<br /> * AACL 2023: N/A<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. I am in my second my term as Sponsorship Director and will serve until 2026. I recommend that the ACL Exec appoint another Sponsorship Chair with an overlapping term, so that we can have a period of knowledge transfer. Alternately, the ACL Exec might consider hiring someone to perform the role of Sponsorship Director.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=75841 2024-02-26T21:00:08Z

<p>ChrisCallisonBurch: /* Action item for ACL */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposals adopted last year: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Previously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br /> <br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event: Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: none<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Sponsor: Cohere<br /> ** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br /> ** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br /> ** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br /> ** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br /> ** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br /> ** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br /> ** Silver: aiXplain, Duolingo, jenni.ai, Translated<br /> ** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br /> ** D&amp;I: Amazon, RIKEN AIP<br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br /> <br /> * EACL 2023: $54,300<br /> * ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br /> * EMNLP 2023: $481,600 (similar to EMNLP 2022)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL Exec ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=75840 2024-02-26T20:59:34Z

<p>ChrisCallisonBurch: /* Proposals adopted last year: Reconfigure the ACL Sponsorship Committee */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposals adopted last year: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Previously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br /> <br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event: Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: none<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Sponsor: Cohere<br /> ** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br /> ** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br /> ** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br /> ** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br /> ** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br /> ** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br /> ** Silver: aiXplain, Duolingo, jenni.ai, Translated<br /> ** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br /> ** D&amp;I: Amazon, RIKEN AIP<br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br /> <br /> * EACL 2023: $54,300<br /> * ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br /> * EMNLP 2023: $481,600 (similar to EMNLP 2022)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=75839 2024-02-26T20:59:11Z

<p>ChrisCallisonBurch: /* Proposals adopted last year: Reconfigure the ACL Sponsorship Committee */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposals adopted last year: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Previously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br /> <br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event: Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: none<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Sponsor: Cohere<br /> ** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br /> ** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br /> ** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br /> ** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br /> ** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br /> ** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br /> ** Silver: aiXplain, Duolingo, jenni.ai, Translated<br /> ** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br /> ** D&amp;I: Amazon, RIKEN AIP<br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br /> <br /> * EACL 2023: $54,300<br /> * ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br /> * EMNLP 2023: $481,600 (similar to EMNLP 2022)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=75838 2024-02-26T20:59:00Z

<p>ChrisCallisonBurch: /* Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposals adopted last year: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br /> <br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event: Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: none<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Sponsor: Cohere<br /> ** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br /> ** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br /> ** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br /> ** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br /> ** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br /> ** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br /> ** Silver: aiXplain, Duolingo, jenni.ai, Translated<br /> ** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br /> ** D&amp;I: Amazon, RIKEN AIP<br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br /> <br /> * EACL 2023: $54,300<br /> * ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br /> * EMNLP 2023: $481,600 (similar to EMNLP 2022)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=75837 2024-02-26T20:58:32Z

<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> The responsibilities of the Sponsorship Director are:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br /> <br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event: Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: none<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Sponsor: Cohere<br /> ** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br /> ** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br /> ** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br /> ** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br /> ** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br /> ** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br /> ** Silver: aiXplain, Duolingo, jenni.ai, Translated<br /> ** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br /> ** D&amp;I: Amazon, RIKEN AIP<br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br /> <br /> * EACL 2023: $54,300<br /> * ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br /> * EMNLP 2023: $481,600 (similar to EMNLP 2022)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=75836 2024-02-26T20:57:38Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br /> <br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event: Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: none<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Sponsor: Cohere<br /> ** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br /> ** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br /> ** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br /> ** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br /> ** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br /> ** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br /> ** Silver: aiXplain, Duolingo, jenni.ai, Translated<br /> ** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br /> ** D&amp;I: Amazon, RIKEN AIP<br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br /> <br /> * EACL 2023: $54,300<br /> * ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br /> * EMNLP 2023: $481,600 (similar to EMNLP 2022)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=75835 2024-02-26T20:57:21Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br /> <br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event: Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: none<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Sponsor: Cohere<br /> ** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br /> ** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br /> ** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br /> ** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br /> ** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br /> ** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br /> ** Silver: aiXplain, Duolingo, jenni.ai, Translated<br /> ** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br /> ** D&amp;I: Amazon, RIKEN AIP<br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br /> <br /> * EACL 2023: $54,300<br /> * ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br /> * EMNLP 2023: $481,600 (similar to $400,000 for EMNLP 2022)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=75834 2024-02-26T20:56:58Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br /> <br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event: Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: none<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Sponsor: Cohere<br /> ** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br /> ** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br /> ** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br /> ** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br /> ** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br /> ** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br /> ** Silver: aiXplain, Duolingo, jenni.ai, Translated<br /> ** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br /> ** D&amp;I: Amazon, RIKEN AIP<br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br /> <br /> EACL 2023: $54,300<br /> ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br /> EMNLP 2023: $481,600 (similar to $400,000 for EMNLP 2022)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=75833 2024-02-26T20:55:59Z

<p>ChrisCallisonBurch: Created page with &quot;This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is curre...&quot;</p> <hr /> <div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> For future sponsorship directors I recommend:<br /> * Hire an assistant to help with invoicing <br /> * Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> * Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br /> <br /> <br /> == Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2024 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br /> <br /> <br /> == Sponsorship Booklet for 2024 Conferences ==<br /> <br /> I hired designers Kira Grennan &lt;kira.grennan@gmail.com&gt; and Jake Gingert &lt;jakegingert@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event: Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: none<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Sponsor: Cohere<br /> ** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br /> ** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br /> ** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br /> ** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br /> ** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br /> ** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br /> ** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br /> ** Silver: aiXplain, Duolingo, jenni.ai, Translated<br /> ** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br /> ** D&amp;I: Amazon, RIKEN AIP<br /> <br /> The total sponsorship commitments for the ACL 202X conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br /> <br /> EACL 2023: $54,300<br /> ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br /> EMNLP 2023: $481,600 (similar to $400,000 for EMNLP 2022)<br /> <br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2024 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence&quot;, Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br /> <br /> As of February 26, 2024 we have secured the following confirmed sponsors.<br /> <br /> * Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br /> * Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br /> * Kensho - Platinum NAACL<br /> * Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br /> * LG AI Research - Diamond ACL<br /> * Capital One - Diamond NAACL<br /> * HITS gGmbH - D&amp;I Champion for EACL<br /> * Babelscape - Bronze 2-pack for EACL and ACL<br /> * Ahrefs - Gold ACL<br /> * Two Sigma - Gold NAACL<br /> * Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> * Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br /> <br /> The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br /> <br /> Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75655 2023-07-11T20:41:45Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, &lt;del&gt;Flitto&lt;/del&gt;, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Note that Flitto withdrew after the sponsorship materials were printed. This miscommunication was in part my fault (CCB). Ways of rectifying it in the future would be: (1) re-confirm sponsorship commitments prior to printing conference materials, and (2) require payment prior to the conference (maybe for non-recurring sponsors). <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsorship: Based on the arrangement between AACL and AFNLP (Asian Federation of Natural Language Processing), this year's joint conference, IJCNLP-AACL (2023), is organized by AFNLP. Therefore, the sponsorship fee goes directly to AFNLP, and I'm not tracking it in my role as the ACL Sponsorship Director.<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $832,740. Additionally, we have $64,115 for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340<br /> * ACL 2023: $522,450<br /> * EMNLP 2023: $256,950<br /> * AACL 2023: N/A<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75654 2023-07-11T20:41:29Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, &lt;del&gt;Flitto&lt;/del&gt;, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Note that Flitto withdrew after the sponsorship materials were printed. This miscommunication was in part my fault (CCB). Ways of rectifying it in the future would be: (1) re-confirm sponsorship commitments prior to printing conference materials, and (2) require payment prior to the conference (maybe for non-recurring sponsors). <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsorship: Based on the arrangement between AACL and AFNLP (Asian Federation of Natural Language Processing), this year's joint conference, IJCNLP-AACL (2023), is organized by AFNLP. Therefore, the sponsorship fee goes directly to AFNLP, and I'm not tracking it in my role as the ACL Sponsorship Director.<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $832,740. Additionally, we have $64,115 for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340<br /> * ACL 2023: $522,450<br /> * EMNLP 2023: $256,950<br /> * AACL 2023: Unknown.<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=Sponsorship_chair_duties&diff=75648 2023-07-09T18:18:21Z

<p>ChrisCallisonBurch: Updating the Sponsorship Chair Duties</p> <hr /> <div>==Sponsorship Chair Duties==<br /> <br /> '''[[Conference_Handbook|Conference Handbook]] - Sponsorship Chair Duties''' <br /> <br /> * Communicate with the sponsors about how to exercise their benefits, which are:<br /> ** Logos on conference banners<br /> ** Logos on conference bags<br /> ** Printed materials in conference bags<br /> ** Logos and ads in printed handbook<br /> ** Exhibiting space <br /> <br /> * Take responsibility for managing the sponsorship elements of the printed handbook, which means:<br /> ** Collecting and arranging the sponsors’ printed ad.<br /> ** Collecting and arranging the sponsors’ logos (in .eps or .pdf format) for the back of the handbook (don’t forget D&amp;I sponsors)<br /> ** Coordinating with whoever the General Chair designates as in charge of the handbook on dates, formats (color, size, etc). <br /> ** Be aware that printers have hard deadlines, so communicating a sufficiently earlier deadline for sponsors to send their materials is important.<br /> <br /> * Create an exhibition guide for the exhibiting sponsors, and distribute it 2 months before the conference. This should be done in coordination with the ACL Business Manager and the conference site POC. This should include:<br /> ** What the size of each exhibition space will be <br /> ** What materials will be provided (this could be as simple as tables, chairs and pasteboards, or as complicated as the ACL’s shell schemes which add $$$$ to the conference budget)<br /> ** What the sponsors are allowed to bring (e.g. Facebook will want to rent furniture and build a shell - does the conference venue allow this? If so, does it limit to particular vendors)<br /> ** What the setup and teardown times will be.<br /> ** Where they should ship materials to, and what date window should the materials arrive in (helps to have a shipping label that they print out – doesn’t need to be pre-paid). <br /> ** Include instructions to mark the outside of the boxes as “For conference bags” for materials they want us to put in the conference bags.<br /> ** Set times when the exhibition booths should be staffed. Typically this is the full time that the conference is going on.<br /> ** If the exhibition hall is unlocked during non-staffed hours, you should arrange a locked storage space for companies to put their booth materials, and arrange for a person to have the key to lock and unlock it at designated times (probably good to give their telephone number to sponsors upon arrival). <br /> ** Much of this information requires input from he local organizers, so the Sponsorship Chair should be a local or should coordinate closely with them.<br /> <br /> * Communicating instructions to sponsors on how to get their complimentary registrations.<br /> ** If you are using YesEvents to manage the conference registration, they can help generate codes for the sponsors (be sure to CC the ACL Business Manager).<br /> ** If you’re using another conference registration company, then they should be able to generate codes for complimentary registrations or tell you what the procedure is for having sponsors collect their complimentary registrations<br /> ** There are two types of complimentary registrations: <br /> (1) Full conference registrations + tutorials + workshops for the companies’ researchers, <br /> (2) Registrations for 2 company representatives per day to staff the exhibition booths. This registration types typically does not include the scientific content, or the social events. Providing a way for companies to purchase extra tickets to the social events would be good.<br /> <br /> * Communicating the conference program schedule to the sponsors. This should include<br /> ** As early as is known, the starting and ending times of the conference program each day. Some sponsors like to host their own social events. They should be ** Companies like to know what papers are being presented by their researchers. Having the program co-chairs generate such a list is useful (can be done via email addresses or affiliation of accepted papers authors).<br /> ** Send the companies the full talk schedules when it is available.<br /> ** Liaising between companies and the people who are running the virtual component of the conference.<br /> ** For virtual exhibitors, the program committee should pick a few 2- hour blocks when the virtual exhibits should be open. These hours should be communicated to the virtual participants and to the virtual sponsors. I recommend setting the virtual exhibition hours to be the same as the virtual poster sessions.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75647 2023-07-09T17:38:22Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, &lt;del&gt;Flitto&lt;/del&gt;, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Note that Flitto withdrew after the sponsorship materials were printed. This miscommunication was in part my fault (CCB). Ways of rectifying it in the future would be: (1) re-confirm sponsorship commitments prior to printing conference materials, and (2) require payment prior to the conference (maybe for non-recurring sponsors). <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $832,740. Additionally, we have $64,115 for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340<br /> * ACL 2023: $522,450<br /> * EMNLP 2023: $256,950<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75612 2023-07-03T00:36:47Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, Flitto, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $852,740. Additionally, we have $64,115 for workshop sponsorships.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340<br /> * ACL 2023: $542,450<br /> * EMNLP 2023: $256,950<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75611 2023-07-03T00:36:34Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, Flitto, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $852,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340<br /> * ACL 2023: $542,450<br /> * EMNLP 2023: $256,950<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75610 2023-07-03T00:36:01Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, Flitto, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $852,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340.00<br /> * ACL 2023: $542,450.00<br /> * EMNLP 2023: $256,950.00<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75591 2023-07-01T22:33:06Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340.00<br /> * ACL 2023: $532,450.00<br /> * EMNLP 2023: $256,950.00<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75590 2023-07-01T22:32:56Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: _None_<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340.00<br /> * ACL 2023: $532,450.00<br /> * EMNLP 2023: $256,950.00<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75589 2023-07-01T22:32:39Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: None<br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340.00<br /> * ACL 2023: $532,450.00<br /> * EMNLP 2023: $256,950.00<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75588 2023-07-01T18:35:52Z

<p>ChrisCallisonBurch: /* Action items for ACL */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: <br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340.00<br /> * ACL 2023: $532,450.00<br /> * EMNLP 2023: $256,950.00<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br /> <br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75587 2023-07-01T18:35:24Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: <br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340.00<br /> * ACL 2023: $532,450.00<br /> * EMNLP 2023: $256,950.00<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee.<br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75586 2023-07-01T18:34:58Z

<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Grammarly<br /> ** Diamond: LivePerson<br /> ** Platinum: Amazon, Bloomberg<br /> ** Gold: <br /> ** Silver: Duolingo<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * ACL 2023 Sponsors:<br /> ** Welcome Event Sponsor (new category): Cohere<br /> ** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br /> ** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br /> ** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br /> ** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape, ServiceNow<br /> ** D&amp;I: Amazon, LivePerson, DeepMind<br /> <br /> Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $XXX for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023: $53,340.00<br /> * ACL 2023: $532,450.00<br /> * EMNLP 2023: $256,950.00<br /> * AACL 2023: $0<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee.<br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=75585 2023-07-01T18:20:27Z

<p>ChrisCallisonBurch: Created page with &quot;This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is cur...&quot;</p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2023 Conferences ==<br /> <br /> Our 2023 conferences secured the following confirmed sponsors, as of July 1.<br /> <br /> <br /> * EACL 2023 Sponsors:<br /> ** Diamond: <br /> ** Platinum:<br /> ** Gold: <br /> ** Silver: <br /> ** Bronze: <br /> ** D&amp;I: <br /> <br /> * ACL 2023 Sponsors:<br /> ** Diamond: <br /> ** Platinum:<br /> ** Gold: <br /> ** Silver: <br /> ** Bronze: <br /> ** D&amp;I: <br /> <br /> * EMNLP 2023 Sponsors:<br /> ** Diamond: Apple, Google, GTCOM, LivePerson<br /> ** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br /> ** Gold: Ant Group, JPMorgan JP Morgan Chase &amp; Co.<br /> ** Silver: aiXplain, Duolingo, Translated<br /> ** Bronze: Adobe, Babelscape<br /> ** D&amp;I: Amazon<br /> <br /> * AACL 2023 Sponsors:<br /> ** None<br /> <br /> <br /> <br /> The total sponsorship commitments for the ACL 2023 conferences was $XXX. Additionally, we have $XXX for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * EACL 2023<br /> * ACL 2023: $XXX<br /> * AACL 2022: $XXX <br /> * EMNLP 2022: $XXX<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action items for ACL ==<br /> <br /> 1. Vote on the proposed reorganization of the ACL Sponsorship Committee.<br /> 2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75584 2023-07-01T18:03:20Z

<p>ChrisCallisonBurch: </p> <hr /> <div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $382,000<br /> * NAACL 2022: $278,000 <br /> * EMNLP 2022: $400,000<br /> * AACL 2022: $34,000<br /> (Note that this leaves around $78,000 unassigned, possibly due to mis-assignment of multipacks, or exhibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75409 2023-02-21T11:32:22Z

<p>ChrisCallisonBurch: /* Sponsors for 2022 Conferences */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $382,000<br /> * NAACL 2022: $278,000 <br /> * EMNLP 2022: $400,000<br /> * AACL 2022: $34,000<br /> (Note that this leaves around $78,000 unassigned, possibly due to mis-assignment of multipacks, or exhibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75408 2023-02-21T11:03:59Z

<p>ChrisCallisonBurch: /* Current Sponsors for 2023 Conferences */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $381,660<br /> * NAACL 2022: $277,545 <br /> * EMNLP 2022: $400,040<br /> * AACL 2022: $33,880<br /> (Note that this leaves $79,155 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75407 2023-02-21T11:02:54Z

<p>ChrisCallisonBurch: /* Sponsors for 2022 Conferences */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $381,660<br /> * NAACL 2022: $277,545 <br /> * EMNLP 2022: $400,040<br /> * AACL 2022: $33,880<br /> (Note that this leaves $79,155 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75403 2023-02-21T02:49:04Z

<p>ChrisCallisonBurch: /* Pain Points from Last Year */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> There were several pain points for my role as Sponsorship Director last year. <br /> <br /> * There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br /> * Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br /> * Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $381,660<br /> * NAACL 2022: $257,295 <br /> * EMNLP 2022: $397,040<br /> * AACL 2022: $33,880<br /> (Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75402 2023-02-21T02:45:56Z

<p>ChrisCallisonBurch: /* Proposal: Reconfigure the ACL Sponsorship Committee */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> <br /> * Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br /> * Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br /> * Can we create a Standard Sponsorship agreement for companies who ask for it?<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $381,660<br /> * NAACL 2022: $257,295 <br /> * EMNLP 2022: $397,040<br /> * AACL 2022: $33,880<br /> (Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75401 2023-02-21T02:45:35Z

<p>ChrisCallisonBurch: /* ACL Sponsorship Committee */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> <br /> * Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br /> * Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br /> * Can we create a Standard Sponsorship agreement for companies who ask for it?<br /> <br /> == Proposal: Reconfigure the ACL Sponsorship Committee ==<br /> <br /> Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $381,660<br /> * NAACL 2022: $257,295 <br /> * EMNLP 2022: $397,040<br /> * AACL 2022: $33,880<br /> (Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75400 2023-02-21T02:44:54Z

<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> <br /> * Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br /> * Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br /> * Can we create a Standard Sponsorship agreement for companies who ask for it?<br /> <br /> == ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $381,660<br /> * NAACL 2022: $257,295 <br /> * EMNLP 2022: $397,040<br /> * AACL 2022: $33,880<br /> (Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75399 2023-02-21T02:44:17Z

<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate the efforts of the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> <br /> * Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br /> * Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br /> * Can we create a Standard Sponsorship agreement for companies who ask for it?<br /> <br /> == ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $381,660<br /> * NAACL 2022: $257,295 <br /> * EMNLP 2022: $397,040<br /> * AACL 2022: $33,880<br /> (Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75398 2023-02-21T02:43:58Z

<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br /> * Coordinate with the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> <br /> * Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br /> * Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br /> * Can we create a Standard Sponsorship agreement for companies who ask for it?<br /> <br /> == ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $381,660<br /> * NAACL 2022: $257,295 <br /> * EMNLP 2022: $397,040<br /> * AACL 2022: $33,880<br /> (Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch https://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=75397 2023-02-21T02:42:52Z

<p>ChrisCallisonBurch: /* Current Sponsors for 2023 Conferences */</p> <hr /> <div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br /> <br /> <br /> == Duties of the Sponsorship Director ==<br /> <br /> Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br /> * Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br /> * Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br /> * Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br /> * Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br /> * Maintain an organized list of current sponsors and of potential sponsorship leads<br /> * Help recruit new sponsors to the conference<br /> * Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br /> * Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br /> * Coordinate with the conference sponsorship chairs <br /> * Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br /> <br /> Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br /> <br /> In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot &lt;lhoot@seas.upenn.edu&gt;. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br /> <br /> == Pain Points from Last Year ==<br /> <br /> <br /> * Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br /> * For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br /> * For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br /> * Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br /> * Can we create a Standard Sponsorship agreement for companies who ask for it?<br /> <br /> == ACL Sponsorship Committee ==<br /> <br /> The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br /> * The ACL Sponsorship Director<br /> * The ACL Business Manager<br /> * 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br /> <br /> I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br /> <br /> <br /> This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br /> <br /> == Sponsorship rates for 2023 Conferences ==<br /> <br /> In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br /> <br /> Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br /> <br /> In previous years we would offer a 20% discount for &quot;multi-pack&quot; sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br /> <br /> This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br /> <br /> So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br /> <br /> == Sponsorship Booklet for 2023 Conferences ==<br /> <br /> I hired designer Kira Grennan &lt;kira.grennan@gmail.com&gt; to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br /> <br /> == Sponsors for 2022 Conferences ==<br /> <br /> Our 2022 conferences secured the following confirmed sponsors.<br /> * ACL 2022 Sponsors:<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br /> ** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br /> ** Silver: ASAPP, Duolingo, Naver Labs<br /> ** Bronze: Adobe, Babelscape, Spotify<br /> ** D&amp;I: DeepMind, Microsoft, G-Research<br /> <br /> <br /> * NAACL 2022 Sponsors:<br /> ** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br /> ** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br /> ** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br /> ** Silver: Magic Data, ASAPP, Duolingo<br /> ** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br /> ** D&amp;I: Microsoft, G-Research<br /> <br /> * AACL 2022 Sponsors:<br /> ** Diamond: GTCOM, LivePerson<br /> ** Platinum: Baidu<br /> ** Gold: Bloomberg<br /> ** Bronze: Adobe<br /> ** D&amp;I: Microsoft<br /> <br /> <br /> * EMNLP 2022 Sponsors:<br /> ** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br /> ** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br /> ** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br /> ** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br /> ** Silver: Duolingo, Naver Labs, Translated<br /> ** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br /> ** D&amp;I: Microsoft, Google, New York University Abu Dhabi<br /> <br /> The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br /> <br /> An approximate breakdown per conference was:<br /> <br /> * ACL 2022: $381,660<br /> * NAACL 2022: $257,295 <br /> * EMNLP 2022: $397,040<br /> * AACL 2022: $33,880<br /> (Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br /> <br /> I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br /> <br /> == Current Sponsors for 2023 Conferences ==<br /> <br /> We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br /> <br /> As of February 20, 2023 we have secured the following confirmed sponsors.<br /> <br /> * Adobe - Bronze 3-pack <br /> * Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br /> * Apple - ACL + EMNLP Diamond 2-pack<br /> * Babelscape - Bronze 3-pack<br /> * Baidu - ACL+EMNLP Platinum 2-pack<br /> * Comcast - ACL Gold<br /> * Duolingo - Silver 3 pack<br /> * Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br /> * Huawei - ACL Platinum<br /> * LivePerson - Diamond 3 pack <br /> * Megagon Labs - ACL + EMNLP Platinum 2-pack<br /> * Microsoft - ACL Diamond<br /> * ServiceNow - ACL Bronze<br /> <br /> <br /> <br /> The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br /> <br /> I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br /> <br /> == Action item for ACL ==<br /> <br /> Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>

ChrisCallisonBurch