SRW documents
Summary
This page contains all documents that were sent out during the organization of the ACL SRW 2008. Please refer to the SRW organization page for further information.
SRW Documents
Invitation letter for reviewers
Dear colleague,
we would like to invite you to serve on the Program Committee of the Student Research Workshop at ACL-08:HLT. The event will be held alongside the main conference in Columbus, Ohio, on June 15-20, 2008.
The committee will consist of a cross-section of students and experienced researchers, representing all interests within the ACL community. You will be asked to review papers from student researchers. This is an important responsibility as you will not only be able to provide students with an opportunity to showcase their work, but also offer all students who submit invaluable feedback on their work in progress. Initially, we anticipate you being assigned 3-4 papers to review.
If you accept this invitation (and we sincerely hope you do), we would be grateful if you could include your areas of interest in your reply, as chosen from the keywords below.
Acoustic modeling . Audio and video retrieval . Cognitive modeling . Content-based/collaborative information filtering . Corpora and treebanks . Cross-language information retrieval . Dialogue . Discourse . Discriminative training . Distributed information retrieval . Evaluation metrics and methodologies . Grammar development and engineering . Grammar extraction and induction . Grammar formalisms . Human/machine dialogue systems . Human/human conversation and meeting processing . Inference and entailment . Information extraction . Information retrieval models . Interactive/Personalized information retrieval . Intranet/Enterprise Search . Knowledge acquisition . Language identification . Language modeling . Language resources . Learning techniques for language processing . Lexical acquisition . Lexical/Pronunciation modeling . Lexical semantics . Machine translation . Mathematical models of language . Morphology . Multi-lingual generation . Multi-lingual resources . Multi-lingual speech recognition . Multi-word expressions/collocations . Multimodal representations and processing . Natural language interfaces . NLP applications . Ontology learning . Parsing . Paraphrase . Phonology . Pragmatics . Psycholinguistics . Question answering . Rich transcription . Semantics . Semantic distance . Semantic role labeling . Sentiment analysis . Surface realization . Syntax . NLP/IR applications . Speech generation . Speech mining . Speech recognition . Speech summarization . Speech-based interfaces . Spoken language understanding . Text alignment . Text categorization and clustering . Text generation . Text/Web mining . Text planning . Text representation . Text summarization . Topic detection and tracking . Unsupervised learning . Web information retrieval . Web technology . Word sense disambiguation
We would be grateful if you could let us know if you can serve, and under what areas you feel you can review, as soon as possible. We are looking forward to your participation and know that you can help make the Student Workshop at ACL 2008 a success.
Below we are including the call for papers. Please, contact us if you need any further information.
Sincerely, ACL 2008 SRW co-chairs
[... Call for papers ...]
Call for papers
ACL 2008 Student Research Workshop June 15-20, 2008, Columbus Ohio
Call for Papers
1. General Invitation for Submissions
The Student Research Workshop is an established tradition at ACL conferences. The workshop provides a venue for student researchers investigating topics in Computational Linguistics and Natural Language Processing to present their work and receive feedback. Participants will have the opportunity to receive feedback from a general audience as well as from panelists; the panelists are experienced researchers who will prepare in-depth comments and questions in advance of the presentation.
We would like to invite student researchers to submit their work to the workshop. Since this workshop is an excellent opportunity to ask for suggestions, to receive useful feedback and to run your ideas by an international audience of researchers, the emphasis of the workshop will be on work in progress. The research being presented can come from any topic area within computational linguistics including, but not limited to, the following topic areas:
- pragmatics, discourse, semantics, syntax and the lexicon - phonetics, phonology and morphology - linguistic, mathematical and psychological models of language - information retrieval, information extraction, question answering - summarization and paraphrasing - speech recognition, speech synthesis - corpus-based language modeling - multi-lingual processing, machine translation, translation aids - spoken and written natural language interfaces, dialogue systems - multi-modal language processing, multimedia systems - message and narrative understanding systems
2. Submission Requirements
The emphasis of the workshop is on original and unpublished research. The papers should describe original work in progress. Students who have settled on their thesis direction but still have significant research left to do are particularly encouraged to submit their papers.
Since the main purpose of presenting at the workshop is to exchange ideas with other researchers and to receive helpful feedback for further development of the work, papers should clearly indicate directions for future research wherever appropriate. All authors of multi-author papers must be students. Papers submitted for this workshop are eligible only if they have not been presented at any other meeting with publicly available published proceedings. Students who have already presented at an ACL/EACL/NAACL Student Research Workshop may not submit to this workshop. They should submit their papers to the main conference instead. It must be indicated if a paper has been submitted to another conference or workshop.
3. Submission Procedure
Submissions should follow the two-column format of ACL proceedings and should not exceed six (6) pages, including references. We strongly recommend the use of ACL LaTeX style files or Microsoft Word Style files tailored for this year's conference. These files will be available soon from the student workshop pages of the conference site. A description of the format will also be available in case you are unable to use these style files directly. All the submissions must be electronic. Please use the submission page to submit your paper.
4. Reviewing Procedure
Reviewing of papers submitted to the Student Workshop will be managed by the Student Workshop Co-Chairs, with the assistance of a team of reviewers. Each submission will be matched with a mixed panel of student and senior researchers for review. The final acceptance decision will be based on the results of the review. Note that reviewing of papers will be double-blind; therefore, please make sure your paper shows the title, but no author information. You should likewise not have any self identifying references anywhere in the paper submitted for review. For example, rather than this: We showed previously (Smith, 2001), ..., use citations such as: Smith (2001) previously showed ....
5. Schedule
The papers must be submitted no later than midnight, January 10th, 2008 . No papers received after January 10th, 2008 will be accepted. Acknowledgment will be emailed soon after receipt. Notification of acceptance will be sent to authors (by email) on February 28th, 2008. Detailed formatting guidelines for the preparation of the final camera-ready copy will be provided to authors with their acceptance notice.
Important Dates:
Paper submission deadline: January 10, 2008 Notification of acceptance: February 28, 2008 Camera-ready paper submission deadline: April 14, 2008 Conference date: June 15-20, 2008 (The workshop will be held during the main conference)
6. Contact Information
If you need to contact the Co-Chairs of the Student Workshop, please use: acl08srw@ling.osu.edu. An e-mail sent to this address will be forwarded to all Co-Chairs.
Ebru Arisoy (Speech Co-Chair) Bogazici University, Bebek, Istanbul, Turkey
Wolfgang Maier (NLP Co-Chair) University of Tuebingen Tuebingen, Germany
Keisuke Inoue (IR Co-Chair) Syracuse University Syracuse, New York, USA
Panelist invitation letter
Dear Prof. X,
we, the organizers of the Student Research Workshop, would like to invite you, as an accomplished researcher in the field of Computational Linguistics, to participate in the panel of the Student Research Workshop at ACL-08: HLT.
It is a tradition at the ACL Student Research Workshop that after their presentation, student authors receive feedback from a senior researcher panelists. A panelist has read the 6-page paper of a student, is familiar with both the related research and with advising students, attends the presentation of the student and gives about 5 minutes feedback directly after the presentation or in front of the student's poster. This feedback should enable the student to improve her/his work and should give valuable hints on how to continue with his/her research.
The ACL Student Research Workshop will take place on June 16 during the main ACL conference in Columbus. We thought that paper #n, "title" (selected for {poster,paper} presentation), is especially interesting for you. If you will attend the conference and would be interested in serving as a panelist for paper #n, please respond to this mail within one week. You can find an abstract of the paper at http://xyz
As a reward for serving as a panelist, your name will be mentioned on the ACL-08 SRW page - this is unfortunately the only the honour we can offer you. But maybe you also find it interesting to get in contact with promising student researchers working in your area.
If you cannot attend ACL or you don't feel like being a panelist, we would be grateful if you could point out other senior researchers that might be willing to serve as a panelist for paper #n.
If you have any further questions, please feel free to contact us.
Sincerely, ACL 2008 SRW co-chairs.
Learning the estimated costs for the NFS grant e-mail
Dear ---:
As a student presenter at SRW, you will be given some funding to partially cover your expenses for attending ACL and SRW. Grants are made on a reimbursement basis. Reimbursable items include air travel, transportation to and from airports, meals, lodgings, and conference registration fees. The purpose of the grant is to assist you; it may not cover the full cost of attending the conference, yet we hope that it provides sufficient funds to offset much of your major costs, such as airfare.
Please let us know your estimated travel expenses as soon as possible. You will be notified how much funding you will be given after you send us your estimated travel expenses.
It is important to note that since the grants are supplied by the U.S. National Science Foundation, we are able to cover your travel expenses *ONLY* if you use an U.S. air carrier. You may still travel with a non-U.S. carrier: in that case you can use your grant money to cover other expenses, such as registration and accommodation.
There is a special exception to the above rule: use of a non-U.S. air carrier is permissible and reimbursable if travel by a:
1. non-US air carrier would eliminate two or more aircraft
changes en route;
2. U.S.-flag air carrier would extend the time in a travel status
by at least four hours more than travel by a foreign-flag air
carrier; or,
3. U.S.-flag air carrier would require a connecting time of four
hours or more at an overseas interchange point.
If you do decide to use a non-U.S. carrier and would like to get reimbursed for it, you will need to submit a U.S. air carrier itinerary document that shows that you've satisfied the above special exception.
Please let us know if you have any questions. We are looking forward to meeting you at ACL and SRW.
ACL-SRW co-chairs
Notification of the NSF grant e-mail
Dear ---:
As a student presenter at SRW, you will be given a grant of XXX US dollars to partially cover your expenses for attending ACL and SRW. In the distribution of the grant, we aim to cover your expenses for airfare, ACL registration, and membership fee. We also aim to contribute toward 4 nights stay in a shared room in one of the conference hotels (check http://www.ling.ohio-state.edu/acl08/roommate.html for the roommate matching service) and meals during the conference. Note that the amount we allocated for lodging is $XX per night and the amount we allocated for meals is $XX per day. The purpose of the grant is to assist you; we hope that it provides sufficient funds to offset much of your costs.
Grants are made on a reimbursement basis. Reimbursable items include air travel, transportation to and from airports, meals, lodgings, and conference registration fees. Please make your purchases now and keep all relevant receipts, including boarding passes. You will need to submit them after the conference. Detailed instructions regarding the format of reimbursement forms will be emailed to you later.
It is important to note that since the grants are supplied by the U.S. National Science Foundation, we are able to cover your travel expenses *ONLY* if you use an U.S. air carrier. You may still travel with a non-U.S. carrier: in that case you can use your grant money to cover other expenses, such as registration and accommodation.
There is a special exception to the above rule: use of a non-U.S. air carrier is reimbursable if travel by a:
1. non-US air carrier would eliminate two or more aircraft
changes en route;
2. U.S.-flag air carrier would extend the time in a travel status
by at least four hours more than travel by a foreign-flag air
carrier; or,
3. U.S.-flag air carrier would require a connecting time of four
hours or more at an overseas interchange point.
If you do decide to use a non-U.S. carrier and would like to get reimbursed for it, you will need to submit a U.S. air carrier itinerary document that shows that you've satisfied the above special exception.
Please let us know if you have any questions. We are looking forward to meeting you at ACL and SRW.
ACL SRW co-chairs
PS. You will register to the main ACL conference for the SRW. The SRW will be held in conjunction with the ACL main conference, and with your registration, you will be able to attend both SRW and the main conference events. If you want to attend the workshops after the main conference, you also need to register for these workshops. Don't forget to register early on the ACL website so that you get the early-bird price (deadline: May 17). The registration website is: http://www.aclweb.org/membership/acl2008reg.php.
PPS. IMPORTANT: If you will need a visa to enter the USA, don't delay your visa applications! For the invitation letter to obtain the visa, check the ACL website (http://www.ling.ohio-state.edu/acl08/)
E-mail for the reimbursements
Dear ---:
It was nice to meet you in person at ACL-SRW. We hope you received very helpful feedbacks from the senior researchers for your further research. As a student presenter at SRW, you were allocated some funding to partially cover your expenses for attending ACL and SRW and now it is time for the reimbursements. You need to mail the original copies of your receipts to Priscilla Rasmussen. She will send you a check after she gets all your receipts.
Please follow the below instructions to get your check in a short time. 1) Send the below information to acl08srw@ling.osu.edu asap. - the breakdown of your expenses (i.e. airfare=$1200, lodging=$62,5x4 nights=$250, ...) - the total amount of reimbursement (i.e. total amount=$2000) - the address to send a check
- As long as the total cost does not exceed the allowance, you can request a reimbursement with different itemized costs than our estimates. (e.g. you can spend more on travel, if you save on lodging, etc.) However, there is an upper limit for each item.
- If your total cost is more than the amount that we have allocated for you, you may be given an extra $100.
2) Send all your receipts to the below address by July 7. Priscilla Rasmussen ACL Business Manager 209 N. Eighth Street Stroudsburg, PA 18360
- Photocopies of receipts will be accepted if the original copies will be needed for other grant requests. In that case, you need to let us know the amount that will be paid by ACL-SRW grant.
Please do not hesitate to contact us for your questions regarding the reimbursements.
Best Regards, ACL 2008 SRW co-chairs