This is a partial list of ACL resolutions. Older resolutions will be added over time.
Ido Dagan and Hwee Tou - co-chairs
Robert Dale - as CL editor
Graeme Hirst - as Treasurer
Dragomir Radev - as Secreatary
Paola Merlo and Ken Church
The ACL is pleased to endorse scientific meetings organized by other bodies, so long as the following criteria are met:
In order to receive ACL endorsement, please contact the ACL Secretary at secretary@aclweb.org. Please indicate how the conference meets the ACL's criteria.
Goal
To set up limited financial independence for ACL's daughter organizations (ACL chapters and SIGs).
1. Basic Structure: Shadow Accounts
1.1 All funds brought in by any ACL activity (conference, chapter conference, workshop, SIG workshop, grant, donation, membership, journal fees, etc.) ultimately belong to the ACL, unless explicitly specified to the contrary.
1.2 To give chapters and SIGs a certain amount of operational flexibility, and to facilitate affiliation of the ACL with other organizations, so-called Shadow Accounts will be set up. These accounts will record the amount of funds `belonging' to the daughter organizations.
1.3 The funds in a shadow account might be held either in a bank account separate from the principal ACL account, or they might simply be an amount earmarked as `belonging' to the daughter organization, or a mixture of the two. That is, the shadow account is a (possibly) virtual sub-account of the accounts of the international ACL.
1.4 A shadow account must be dissolved and its funds returned to the ACL either upon request of the ACL Executive, or when the daughter organization is dissolved.
2. Signature Authority and Usage
2.1 The shadow accounts will be managed by the ACL Treasurer, unless he or she allocates (partial or full) management to the daughter organization.
2.2 If management of a shadow account is allocated to the daughter organization, both the ACL Treasurer and the Treasurer of the organization will have signature authority over the shadow account.
2.3 Funds in shadow accounts can be spent by the daughter organizations without requiring formal approval from the central ACL Executive or its Treasurer, as long as this usage is consistent with the policies of the ACL. Usage of the funds in unusual ways requires approval from the ACL Executive.
2.4 To ensure consistency with ACL policies, the ACL Secretary will maintain a list of approved purposes for which shadow account funds can be used.
3. Satellite Shadow Accounts
3.1 All funds brought into a shadow account under conditions that explicitly forbid the funds to belong to the International ACL as a whole (for example, grants made by national institutions for local usage), will reside in satellite shadow accounts.
3.2 Such satellite shadow accounts will also include any monies brought in for activities that are independent of the International ACL (e.g., a grant to set up a website of training in CL within the chapter area) or monies tied to other specific projects (e.g., a grant specifically for students within the chapter area to attend ACL conferences).
3.3 Satellite accounts will be managed by the Treasurer of the daughter organization.
4. Reporting
3.1 Every year at the annual business meeting of the ACL (and also at the ACL Executive meeting that precedes it during the ACL conference), the daughter organization must provide full accounting of its financial activities during the past year, including the activity of satellite shadow accounts.
4.2 The daughter organization must provide full accounting of its financial activities to its own members at least once a year.
5. Maintaining a Minimum
5.1 At the beginning of every financial year, the ACL Treasurer will ensure that each shadow account contains a specified minimum, by transferring from the ACL central account the requisite amount. This minimum will not take into account the contents of satellite shadow accounts.
5.2 At the time of writing, the minimum for chapters is US$5000 and for SIGs is US$0.
6. Income and Loss
6.1 Unless explicitly designated otherwise by the giver, income derived from the activities of a daughter organization will be added to its shadow account. In the case of joint ACL-chapter conferences, the income will be split. A portion of the income will go to the shadow account and the remainder will belong to the ACL and be held in its central account.
6.2 At present, the above mentioned split will be 50-50 for chapters.
6.3 In a similar way, unless explicitly designated otherwise, any loss resulting from the activities of a daughter organization will be borne against the shadow account if the daughter. In the case of a joint ACL-chapter conference, any will be borne according to the same split proportion as the income. Any loss beyond the amount in a shadow account will be taken over by the central ACL. In such a situation, the central ACL will continue to ensure that the involved shadow account contains the agreed-upon minimum at the beginning of each financial year. However, it is expected that the portion of loss incurred by ACL will be paid back to ACL by the chapter, on the basis of the surplus from subsequent chapter activities.
6.4 Should the ACL Exec deem that the shadow account is consistently in a loss situation (e.g., because of the chapter acting in a fiscally irresponsible manner), the ACL may decide to resume control of the shadow account, at its discretion.
7. Definitions
1. "ACL" -- International Association for Computational Linguistics
2. "Chapter" -- a regional chapter of the ACL (EACL, NAACL)
3. "SIG" -- Special Interest Group of the ACL, formally accepted
4. "daughter organization" -- ACL chapter or SIG
5. "Central account" -- bank accounts, etc., held by ACL
6. "Shadow account" -- real or virtual bank accounts managed by daughter
7. "Satellite shadow account" -- bank accounts, etc., held by daughter
for funds explicitly earmarked by provider for daughter usage only
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(PASSED) In order to clearly separate discussion from voting, the voting on ACL resolutions will be done via sending the vote via email to the ACL secretary. When the vote is over, the secretary will send a summary of the vote (including the names and votes) back to the executive committee and also record the status of the vote (minus the names) on the resolutions page.
In special circumstances, the exec can decide *in advance of the vote* to change this procedure for valid reasons.
Three related proposals about ACL's 2008 conference:
Free registration for some conference officials
Internet access at conferences